OCR Document Scanning Services

OCR Document Scanning Services in San Francisco CA

Imagine that you’ve had an entire book, magazine, newspaper or any other large document scanned. Now you have an electronic version of your material that you can easily store and share with others, which is great, but what if you need to quickly find a specific chapter, page, sentence or word? OCR document scanning can make this process easier.

Optical character recognition (OCR) is a vital process to digitize printed or handwritten text from images, such as photos of street signs and products. The business documents such as invoices, bills, financial reports, articles, can be scanned and stored using this scanning solution in digital formats.

What is OCR Document Scanning?

OCR Document Scanning

OCR document scan allows you to convert printed materials into electronic copies using OCR document scan. OCR software extracts the words from that image, making the text readable and searchable. OCR document scanning not only allows you to search for particular text within an electronic form but also allows you to edit changes.

Even it's possible to create word processing files (such as Microsoft Word) from scanned documents, manipulate, edit, rewrite, and even share them. Hence, the documents are no longer fixed images that are difficult to utilize – you can easily type in any updated information.

Document scanning services are widely used in various professions. In the legal profession, searches usually take long hours or even days. But, with OCR, it becomes easy to make searches within a seconds. Whether you want to search by date, name, address, and subject, it's easy to access a document.

eRecordsUSA can handle OCR document scanning services and deliver results in alignment with the accuracy rate you require.

How Does OCR Document Scanning Work?

The OCR engine or OCR software works by using the following steps:

Image Acquisition: An OCR-enabled scanner converts documents to binary data. The OCR software analyzes the scanned image and classifies the light areas as background and the dark areas as text.

Pre Processing: The first step is cleaning the image and removing the errors so that OCR software can read the text. During the cleaning process, we check the following:

Deskewing or tilting the scanned document slightly to fix alignment issues during the scan.
Despeckling or removing any digital image spots or smoothing the edges of text images.
Cleaning up boxes and lines in the image.
Script recognition for multi-language OCR technology

Text Recognition: The two main types of OCR algorithms or software processes that an OCR software uses for text recognition are called pattern matching and feature extraction.

Pattern Matching: Pattern matching works by isolating a character image, called a glyph, and comparing it with a similarly stored glyph. Pattern recognition works only if the stored glyph has a similar font and scale to the input glyph. This method works well with scanned images of documents that have been typed in a known font.

Feature Extraction: Feature extraction breaks down or decomposes the glyphs into features such as lines, closed loops, line direction, and line intersections. It then uses these features to find the best match or the nearest neighbor among its various stored glyphs.

Post Processing: After analysis, the system converts the extracted text data into a computerized file. Some OCR systems can create annotated PDF files that include both the before and after versions of the scanned document.

Benefits of OCR Document Scanning From eRecordsUSA

Our many years of experience with OCR allow us to scan large documents, low-quality source materials, and color pages to deliver the finished product in a short turnaround time.

In addition to collecting pictorial data, eRecordsUSA also helps you transform that data into a fully editable document that you can search, edit, add content, format texts, etc. Having a team of professionals, we are capable of handling projects as large as millions of pages as well as projects as small as 100 pages.

FIND US ON GOOGLE MAPS:
DOCUMENTS, BOOKS & PHOTOS DIGITIZING IMAGING SERVICES
ERECORDSUSA - DOCUMENT & BOOK SCANNING SERVICES
ALSO, READ OUR 5 STAR RATINGS HERE

Benefits of OCR Document Scanning are as follows -

Highly Skilled and Experienced Personnel: In order to convert documents and images into digital file formats that can be easily accessed and retrieved, our professionals are highly skilled and experienced.

Accurate Output: Using our Quality Assurance team, we capture content from documents with the highest level of accuracy.

Editable OCR: With our document scanning services, you can get edited documents without changing their original formatting.

Format Preservation: In contrast to changing graphs, charts, and equations into images, we keep their layout and format in their original files.

We are popular for providing the following services:

Scan the documents, image text, and printed texts
The latest high-speed scanning equipment
Cost-effective service
Convert the document or image you select

In short, you can rely on eRecordsUSA for the most accurate OCR document scanning services. Our purpose is the timely completion of your OCR document scanning project, and we use our resources to reach that goal. Try us out – we offer a no-obligation trial that will help you see what we can deliver in terms of quality and productivity.

eRecordsUSA is an ISO/ISMS Certified Women-owned Minority business, based in San Francisco bay area, California providing a reliable document management solution you can trust. We customize OCR document scanning projects as per our client's needs.

You can take a free consultation and discover the difference by yourself. Our document scanning service is assurance of quality scan and digitization of your documents.

Book Scanning Services near me

Our Services

More...

Document Scanning Service Video

Document Scanning Services in San Francisco Bay Area, California

View / Download Samples

Newspaper Voice Troy 1968

The Blazer Newspaper 1956

More...

Find Us On Facebook

Testimonials

We needed to have notebooks scanned and eRecordsUSA did just that in no time. The final file was more polished than I expected considering the notebooks had to remain intact. If you need a professional service with a quick turnaround time at very reasonable prices, I highly recommend eRecordsUSA.

Andrew Dinh
1fb.net

I had a box of fading Newsweek and freelance clips. eRecordsUSA did a great job digitizing them. They look great, are searchable, and are conveniently located on one disc rather than in a haphazardly organized box. I recommend eRecordsUSA to any journalists and to anyone who wants to organize their office/life!

Patricia King
Writer - San Francisco

I dropped off a box of unorganized papers, when I received the scans back WOW! I love your work and your attention to detail. I will be sending you more work.

Dr. Patrick Porter
Porter Vision

I was very impressed with the professionalism and product I received from eRecordsUSA. They were efficient with the pick up of documents, and the scans are very user-friendly. I highly recommend them to any business.

Nedda Ledgerwood
Nedda Ledgerwood, Attorney

We needed many boxes of information scanned and shredded. eRecordsUSA picked up the documents, which was very convenient, and sent us the scans shortly thereafter. The on-site shredding service was an added bonus. All in all, eRecordsUSA helped our law practice truly become a \"paperless\" office

Doron Ohel
Doron Ohel Law Offices

I have had more than 15K of class papers that I collected while being 2 years in Stanford. I just left huge box with papers without particular order . eRecords scanned them and shredded paper versions. Thank you for high quality of scan services and for structuring all my papers according to the topics (free bonus that I got)!

Igor Khamel
Stanford Student

Great service, on time, reasonable price

Mara Feeney
Mara Feeney & Associates

eRecordsUSA did an outstanding job. Considering that we requested the job to be done during the Christmas holidays they delivered the job on time for us to be able to pull out the data needed for our publications. Clinical forms were scanned with high quality and they are easily searchable. Great job eRecordsUSA! I recommend them and I am sure I will ask their help in the future when needed.

Erika Cavallone
UCSF

Our experience was very pleasant. Great communication and follow up/through, timely and courteous. Would definitely use the service again.

Christina McNabb
Life Technologies

The team at eRecords has been terrific to work with in every respect. Fast, quality service and results at competitive pricing. Our group has been working with eRecords for over a year now and we will continue our business together.

Gene F

As a member of the Sequoia Audubon Society of San Mateo County, we asked eRecords USA to scan old newsletters into PDF searchable files. They successfully scanned 2,853 pages representing 421 files. The newsletters were scanned in B&W at 400 dpi. Prior to beginning the project, eRecords USA provided us with a written estimate. They initially estimated the project to take 4-6 weeks but the project was completed in just 2 weeks. During my initial meeting with eRecords USA, Sharma took the time to ...

Michael R

I am a happy repeat customer for over 3 years now! eRecordsUSA scanned all my course readers so I could go to class with my ipad instead of a heavy backpack full of paper. Very happy to have found them! Fast and reasonable turnaround time. With OCR, so all my documents are searchable. Thank you, eRecordsUSA!

Very professional. Scans quality is quite good considering the age of the documents. Great customer service, and very good turnaround time. Highly recommended.

Michael T

I found eRecordsUSA and have been extremely pleased with the work they did, and are doing, for me. I gave them numerous unorganized boxes of genealogy records, miscellaneous documents of all shapes, sizes, quality, and kind, family photos of various vintages, even yearbooks from 1917 and 1918. They have efficiently, and very importantly, created quality scans of all the documents. For the books, they returned the books unharmed. The quality of the scans of photos from nearly 100 years ago, an...

Carol D

ErecordsUSA was great! They provided us with high quality document scanning and printing and everything was done on time even when we gave them a tight window to work with. Everyone is very friendly and professional and very easy to work with it. They communicated with us very well and got all our scans done in time. I highly recommend eRecordsUSA

Mani B

I can't imagine a better Newspaper scanning service provider than eRecordsUSA. They are fantastic! We had them scan our bilingual newspaper, El Tecolote, and it was not an easy job because in the early years of our publishing (1970s), the reader flipped the newspaper to get one language or the other. This job required a lot of careful work on the part of the eRecordsUSA staff. I honestly think this company beats every other scanning service in regard to quality and price. Super nice people too!

Georgiana H

eRecordsUSA provided a great Magazine Scanning job in several missing issues of a magazine in two languages, and then applying dual-language OCR to make the text searchable. The quality of the scans was outstanding. Recommend them most highly.

Jonas D

Our company needed several magazine articles scanned - apparently a smaller than usual Magazine Scanning project for these guys - but they took it on nonetheless. Some of the pages in the first round of scans were slightly crooked, but they straightened and cropped the problematic pages quickly and efficiently, ultimately delivering great scans. The original magazines were returned in perfect condition.