photo scanning near me

Photo Scanning Near Me

Are your cherished photo collectionsβ€”old photos, rare albums, or fragile negativesβ€”truly protected from deterioration, loss, or unexpected disasters?

With over two decades of experience serving clients throughout the San Francisco Bay Area, eRecordsUSA understands the vulnerability of analog visual materials & media. Events like the recent California wildfires, which destroyed countless residential and commercial structures, have reinforced the urgency of safeguarding personal and institutional photo archives.

As a nationally recognized photo scanning and digitization service provider, we specialize in converting aging, delicate & rare media into secure, structured digital photo archives. From shoeboxes of old photos and fragile family albums to bulk scanning projects, large-format photo albums, scrapbooks, and other archival materials, our services are built to handle all scopes and conditions with unmatched precision.

Using high-end, industrial-grade imaging systems, we digitize loose prints, photo albums (including rare or oversized ones), negatives, slides, scrapbooks, and artwork. All digitized content is delivered in professional file formats including JPEG, TIFF, or PDFβ€” with or without file compression, according to your preferences.

Every step is completed in-house at our Fremont, CA facility, with full chain-of-custody control and adherence to ISO 9001:2015 and ISO 27001:2013 standards.

Preserve, Protect, and Access Decades of Memoriesβ€”All in One Digital Archive

For over twenty years, we’ve worked with HNW individuals, C-suite executives, large MNSs, legacy and large families, family trusts, artists, academic archives, and state agencies to preserve and digitize materials of historical, emotional, or institutional value. As physical photo formats degrade or become increasingly challenging to access, digitization becomes essentialβ€”not optional.

Our solutions offer more than preservationβ€”they improve accessibility, security, and organizational clarity. Whether you’re digitizing bulk volumes of rare large-format albums or your parent’s old photographs, our process ensures lasting value and structured results.

photo albums & memorabilia scanning
film scanning
kids artwork scanning

eRecordsUSA - Trusted Choice for Large-Scale Photo Digitization

Preservation-Focused Digitization

Delicate originals like old prints, fragile albums, and historical photos are scanned using non-contact, flatbed technology to avoid physical stress or degradation.

Metadata-Ready File Structuring

Every scanned archive includes organized folder hierarchies, intelligent file naming, and optional metadata tagging for quick search, retrieval, and long-term use.

Share-Ready File Delivery

Scanned files in JPEG, TIFF, or PDF formats can be shared securely via cloud, email, or an external drive. Ideal for collaboration, distribution, and redundancy planning. We recommend online transfers, which obviates the need to charge sales tax.

Built For Archival Institutions – Meeting FADGI Requirements

Whether you’re a museum, artist, government agency, or university, our services meet compliance standards. They can scale to match complex archival needsβ€”, especially for projects involving rare albums, fragile formats, or large volumes of materials.

Secure, Organized, and Fully Transparent from Pickup to Digital Delivery

How Does Our Photo Scanning Process Work?

At eRecordsUSA, we’ve built our photo scanning workflow around precision, security, and flexibility. Whether you’re submitting hundreds of loose prints, a collection of rare scrapbooks, or planning a bulk digitization project, our process is structured to protect your materials while delivering optimized results on time and to spec.

1. Consultation & Custom Quote

We begin with a 15-minute discovery call to understand your archive's size, media types (e.g., loose prints, negatives, albums), and specific output goals (format, file structure, metadata, storage). This allows us to deliver a cost-effective quote tailored to your project.

2. Secure Intake & Transportation

Photos may be dropped off at our Fremont facility or picked up securely by our vetted personnel. All materials are logged upon intake, stored under 24/7 surveillance, and tracked through our internal chain-of-custody protocols.

3. Inspection, Prep & Sorting

Each collection is inspected for fragility, media type (e.g., old photos, large-format albums, mounted prints), and required prep. Albums and scrapbooks are reviewed for binding integrity to determine the appropriate scanning techniqueβ€”non-destructive handling is prioritized.

4. High-Resolution Scanning

We use state-of-the-art flatbed, high-clearance, and large-format scanners (including professional-grade Epson, Kodak), Image Access, Plustek, and Canon scanners) to capture images at 600, 800, or 1200 DPI, depending on your archival goals. Tonal correction, cropping, and digital cleanup are applied unless otherwise requested.

5. File Structuring, Naming & Indexing

Files are organized according to your naming conventionsβ€”whether by event, year, album, or subject. Folder hierarchies, metadata, and cross-referencing are available for clients requiring searchable, structured digital archives.

6. Quality Assurance & Client Review

All images go through a final quality control review to verify clarity, file integrity, and structural accuracy. Sample images can be shared upon request for early feedback before final delivery.

7. Digital Delivery & Physical Return

Your digitized photos are delivered via secure download, encrypted USB drive, DVD, or cloud integration (Google Drive, Dropbox). Originals are returned in original condition unless certified shredding or long-term storage has been pre-arranged.

Tailored Photo Scanning Solutions for Families, Institutions, and Enterprise Clients

Who We Serve?

With over two decades of digitization expertise, eRecordsUSA supports a diverse client base ranging from private households to high-profile institutions and individuals. Whether you’re preserving old family photos, digitizing rare archival albums, or managing a large-scale media conversion project, our team is equipped to deliver secure, high-fidelity results that align with your objectives.

Convert Photos to Digital

Audience Segments We Serve

From Old Photos to Rare, Large-Format Albums and Panoramic Prints

Trusted Experts in Photo & Memorabilia Scanning β€” Proudly Serving San Francisco, California

At eRecordsUSA, we provide comprehensive photo & photo album digitization solutions that address various formats, conditions, and project scopes. From fragile old photos and delicate scrapbooks to rare, oversized albums and panoramic landscape prints, our scanning services are designed to deliver uncompromising quality, regardless of scale or complexity.

Whether you’re preserving a handful of family memories or managing a high-volume bulk scanning project for an institution, we ensure precise, secure, and fully indexed digital output tailored to your needs.

1. Loose Photo Scanning (Standard or Bulk)

(1.) Designed for digitizing old photos, shoebox collections, and legacy prints
(2.) Scalable bulk processing for family archives or organizational projects
(3.) Output vary between 600, 800, or 1200 DPI in JPEG, TIFF, or PDF
(4.) Includes orientation correction, tonal enhancement, skewing and close cropping
(5.) Optional metadata tagging, file naming, and folder hierarchy included

3. Slide & Negative Scanning

(1.) High-resolution digitization of 35mm slides, film negatives, and archival transparencies
(2.) Color correction, digital cleanup, and dust removal included
(3.) Delivers publication-ready images in your preferred format
(4.) Used extensively by museums, artists, and visual historians

Photo scanning, negative & slide scans
2. Photo Album, Scrapbook & Rare Format Scanning

(1.) Professional scanning of photo albums, creative scrapbooks, and rare bound volumes
(2.) Supports large-format memory books, historical albums, and fragile bindings
(3.) Retains original sequencing, captions, and mixed-media layouts
(4.) Output as multi-page PDFs or individual files with customizable indexing
(5.) Ideal for estate preservation, institutional documentation, or archival donation

4. Postcards, Kids’ Art & Framed Memorabilia

(1.) Includes non-standard visuals such as postcards, children’s drawings, artwork, and mounted memorabilia
(2.) Utilizes flatbed and high-clearance scanners for framed or dimensional pieces
(3.) Preserves one-of-a-kind visuals often omitted from traditional scanning workflows
(4.) Suitable for personal legacy building, portfolio development, and creative archiving

Trusted by Families, Fortune 500s, and Public Institutions for Over 20 Years

Why Choose eRecordsUSA?

When it comes to safeguarding irreplaceable photo collectionsβ€”whether old family prints, rare scrapbooks, or bulk institutional archivesβ€”experience, infrastructure, and integrity matter. At eRecordsUSA, we combine industry-grade equipment with rigorous handling protocols to ensure every item is scanned, indexed, and delivered to the highest professional standard.

Here’s what sets us apart from general-purpose scanning providers:

Certified, Secure, and Fully In-House

Enhance fragile scans beyond basic imaging. We correct distortion, restore legibility, and optimize each page for archival clarity.

  • ISO 9001:2015 & ISO 27001:2013 Certified
  • Certified Small Business, Minority and Woman-Owned, and SLEB-approved by Alameda County
  • All work performed on-site at our Fremont, CA facilityβ€”no third-party outsourcing, no risk to privacy
  • Continuous CCTV monitoring, vetted staff, and secure storage protocols ensure full chain-of-custody compliance.
Scanning Old Photos
Photo Digitization Service

Proven Experience Across Sectors

Your scans are created to last. We follow strict digitization guidelines from FADGI, NARA, and ISO to ensure long-term digital preservation.

  • Over 20 years of digitization expertise, supporting everything from old shoebox photos to massive archival digitization projects
  • Trusted vendor for government agencies, museums, libraries, and Fortune 500 companiesΒ 
  • Historical partnerships include California State Library, Stanford University, the London School of Economics, the Diocese of Sacramento, the National Park Service, and California State Library. Computer History Museum, Southern Pacific Railroad History Center, the Golden Gate District, and other major educational institutions

Scalable Capacity, Customization, and Accuracy

We make your digitized books accessible to everyone. Our files support OCR, metadata tagging, and compliance with accessibility standards.

  • We scan thousands of items dailyβ€”across all formats: albums, negatives, slides, postcards, and panoramic prints
  • Every project is tailoredβ€”from resolution and file type to folder structure and delivery mediumΒ 
  • Transparent project management and optional client checkpoints ensure expectations are met without surprises
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Photo Album Scanner

Engineered for Both Scale and Sensitivity

Turn scans into structured digital assets. We provide OCR, metadata, and delivery formatting ready for digital libraries and research use.

  • Whether you’re submitting a handful of personal keepsakes or coordinating a multi-phase archival initiative, our process adjusts to your needs.

  • We deploy a mix of commercial-grade scanners, file structuring workflows, and metadata capabilities that support high-volume efficiency and format-specific delicacy.

1. Can you scan glued photos or ones in magnetic albums?

Yes, we scan glued or mounted images, including magnetic albums, using non-destructive methods that preserve the layout and avoid physical damage.

2. What’s the best resolution for photo scanning?

The best resolution for photo scanning is as below:

600 DPI is sufficient for general use; for archival preservation or large-format prints, 600– to 1200 DPI is recommended., based on the size of the original media. We guide resolution based on your NARA guidelines.

3. Do you scan photos with handwritten notes on the back?

Yes, we can scan both the front and back of each photo if annotations are present. This must be requested during intake.

4. What types of digital storage do you offer?

We deliver via encrypted & secure online access, to access and download the scanned files (e.g., Dropbox, BOX, Sharefile, Google Drive), and institutional repository formats upon request.

5. How are fragile or curled photographs handled?

Delicate or curled photographs are flattened gently and scanned using flatbed equipment with protective overlays. We avoid document feeders for such items.

6. Do you offer OCR or text recognition for photo captions?

Yes, optical character recognition (OCR) is available for captions or printed text. It allows searchable image archives and metadata indexing.

7. Can scanned photos be used for public exhibits or publications?

Yes. All scans are delivered at high resolution and copyright-clear if you’re the original photo owner. We also offer exhibition-ready formatting options.

Why Choose eRecordsUSA?

20+ Years of Trusted Experience in Photo Digitization & Visual Archives

At eRecordsUSA, we understand that photographs are more than imagesβ€”they’re time capsules of personal history, community heritage, and artistic expression. With over two decades of experience in high-fidelity photo digitization, we help families, collectors, museums, and institutions preserve their most cherished visuals safely and professionally. We operate under strict confidentiality with NDA support, chain-of-custody documentation, and compliance with FADGI, HIPAA, ISO 27001, and Controlled Unclassified Information (CUI) standards standards.

Using professional-grade flatbed and high-clearance scanners, we handle everything from loose prints and 35mm slides to fragile photo albums, scrapbooks, children’s artwork, and panoramic prints. Whether it’s a shoebox of family photos or a museum’s photographic archive, our non-destructive methods maintain the integrity of originals while producing crisp digital replicas.

Each project includes optional image enhancement, dust removal, orientation correction, and metadata tagging for easier organization. Final outputs are delivered in your preferred formats (TIFF, JPEG, or PDF) with custom file naming and folder structuring to support personal legacy projects, archival storage, or creative portfolios.

We operate under strict confidentiality protocols, offering NDA-backed handling, secure pickup and delivery, and optional shredding or return of original materials. Whether you’re scanning for estate preservation, digital archiving, or simply to relive your visual historyβ€”eRecordsUSA delivers secure, scalable, and archival-grade photo digitization built to last.

Top Scanning & Conversion Services

⭐ What Our Clients Are Saying: Real Results, Real Reliability

At eRecordsUSA, our clients don’t just want digitizationβ€”they need preservation, precision, and peace of mind. From national archives to private collectors and university libraries, we’ve earned trust by delivering high-resolution scans that honor the integrity of every page. Whether it’s a Civil War-era journal or a community’s last surviving

Want to See How We Compare? Let us quote your next project and show you why we’re trusted by industry leaders