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Preserving Documents By Digitization & Archiving For The Future!

Does your organization routinely deal with large volumes of paper documents and data entry ? has it now become a storage facility? In that case, eRecordsUSA Document & Book Scanning and Data Entry Services have the perfect solution for you to improve the efficiency and effectiveness of your business. We can help in Document scanning, Book Scanning and Digital Archiving of all your business papers, documents, books, large format documents, films, archival collections, newspaper & magazines, photos & photo albums, etc and help you save that very expensive office space. Let us help you reclaim your office.

eRecordsUSA , one of the best document scanning company in San Francisco Bay Area CA, has been providing secure, confidential & high-quality professional-grade imaging, document conversion, and data entry services to small & medium-sized businesses & also many Fortune 500 companies in a variety of fields such as banking, law, manufacturing, insurance, healthcare, IT, construction, publishing, pharmaceuticals, city & county departments, libraries, educational institutes such as universities, colleges and schools now for a decade. In the past 10+ years, we have handled projects of varying sizes/ volumes including documents, bound books, magazines, newspapers, blueprints, maps, lab-notebook notebooks,  letters, postcards, forms, memorabilia, poster, boards, genealogy records, family photos of various vintages. We have successfully scanned originals with archival grade handling, belonging to centuries starting from the 1700’s all through the current.

We have earned a high reputation for the quality of our services, deliverables, unmatched customer services & the warranty for our services, that we stand behind. We are experts in the handling of unique, specialized projects requiring special attention with high quality, accuracy, needing customized handling at the same time being cost-effective. We are partnering with and work as subcontractors to many other large imaging service providers/ printing and publishing companies. We are proud to have a large variety of fully owned professional-grade scanning equipment, infrastructure, trained knowledgeable employees & large discreet secure facility to handle any type of project with speed & accuracy. All our customers have been associated with us for years, and trust our services.

Our team has the knowledge & equipment necessary to create electronic copies of nearly any type of source material. Over the years, we have provided clients with many custom services, whether you need to digitize tiny slides or a large blueprint, large map books, or bound sacramental records, we can deliver high-quality scanning results.

Types Of Documents We Scan – Our Expertise Areas

Document & Paper Scanning Services (All industries), Newspaper scanning ServicesBound Book scanningLarge Format Book scanning, Historical Delicate Material Archiving, Blueprint scanningPlan & Map Scanning.  Magazines scanning / Yearbooks scanningLab notebook, Photos, Journals, Sacramental County Registers/ Records/ Cemetery / Deed Record/ Surveyor & Resolution books, Large Photo/ Banners/ Photo Albums, X-Rays, NDT Film scanning, Microfilm Rolls, Photo album scanningSlides and Negatives scanning.


  • SBA 8(a) Certified, Graduation 09/16/2028
  •   SBA Certified Economically Disadvantaged Women-Owned Business
  •  WRMSDC Certified Minority Small Business
  •   Certified California Small Business
  •  Alameda County SLEB Certified Small Business.

Client Base:

Small & medium-sized businesses, large corporations, High net worth individuals, Universities,  Schools, Government County & Cities, Bio-Technology Customers, Publishing & Printing Businesses, & other Imaging Business, Consultants, Individuals including Law offices, Accountants, Medical Offices,  Manufacturers, etc

Stability & Strength

  • Full Owned & Operated High-end professional-grade imaging equipment
  • Completely Debt-Free Business
  • Continued growth since inception, increasing client base.
  •   Stable & Consistent long term employees
  •   Expertise in handling any size, any kind, and type of originals
  •   Latest IT Hardware & Security Apparatus.
  • OEM Service Contract for Maintenance & Updates
  • Discrete & Secure Operations
  • Diverse Manufacturers for Scanning Equipment with Unique Capabilities

eRecordsUSA also provides accurate data entry services, data entry outsourcing services, document scanning services, and OCR conversion & cleanup services. We reduce your cost by taking over the redundant and repetitive tasks of data entry services, data entry outsourcing services, document scanning services, and document processing services, allowing you to focus on areas that need your attention. We started in the year 2001 after we identified the need for a simple and cost-effective approach for managing and storing thousands of physical documents.

By utilizing the same unique process of document Scanning, organizing and storing searchable digital documents on our Secure Online Documents Storage System, we are confident your business will increase its efficiency by leaps and bounds.
We offer a convenient pickup and delivery service, so don’t worry about hauling those boxes out of your office, well take care of it for you. Plus, eRecordsUSA is insured, so you can rest easy knowing that any private or sensitive data will be safe with us. Need those documents shredded after they’re scanned? We can take care of that too.

So stop wasting money on huge, inaccessible storage facilities. Stop using your office as an expensive, inefficient warehouse. Stop rummaging through dozens of boxes and drawers just to find that one file. Call eRecordsUSA for a no-obligation consultation of your organization’s document management needs. One call does it all just think what your office will look like when its an office once more!

eRecordsUSA also provides accurate, secure and on-time data entry services and data entry outsourcing services. Outsourcing data entry services helps our clients cut their back-office document processing costs. Outsourcing data entry services to eRecordsUSA improves the quality and accuracy of data entry. Outsourcing data entry services to eRecordsUSA improve processing time.

Feel free to reach out to us here with any questions that you may have about your Digitizing & Scanning Project, or call us at 510.900.8800, Monday through Friday, between 8.00 am to 5.00 pm. Allow eRecordsUSA to assist you with Digitizing and preserving your precious documents. Don’t forget to ask about our exiting & past clients, you will be amazed to hear about them.

What Our Client Says

  •   Mr. Sharma is very professional and friendly.  We had eRecords scan our books for archive purposes.  The quality of their service is amazing.  They are fast and timely.  I am very glad that we used eRecords to scan our books and wouldn't hesitate to contact eRecords if we need digitizing/imaging service in the future.

    thumb Esther L.
  •   eRecords has provided an amazing high quality scanning work for our books. Mr. Sharma is very detail oriented and the results are just excellent!

    thumb Eliana D.
  •   I contacted eRecords for a small-scale scanning job. Although they usually work on large projects, Pankaj was more than willing to help with what I was looking for! The scans that came back were high quality, and delivered in a timely matter. eRecords was also the business that quoted me the most competitive price. I would definitely recommend - Pankaj is knowledgable and a great collaborator to work with on meeting any scanning service you may need.

    thumb Nina P.
  •   ERecords USA has provided Fast, Timely, and Amazing quality service for scanning my books and magazines. Ritika, Pankaj, and their Staff are very friendly, flexible, and easy to work with. They go above and beyond in their service. I give them  A+++.

    thumb Rahul P.
  •   I have used eRecordsUSA on three separate occasions and each job was performed exceptionally. All files scanned at high resolution, organized, and returned in a timely manner. Pricing was also very reasonable for such time-intensive work. Management was also very good with their communication.

    I am a digital nomad that owns zero paper, so having all of my files in Google Drive is imperative. With Google's OCR (Optical Coherence Recognition) I can now find my files at lightning speed. ie - I search for [deed], [roof repair], [assessment], etc. and all relevant files "automagically" appear.

    thumb Cameron V.
  •   EXCELLENT quality work. VERY professional. I had some kids art work scanned high resolution that was too large for the scanners at copy shops. eRecordsUSA did a fantastic job and I highly recommend them.

    thumb Stephen M.
  •   ERecords USA provided a fast and accurate turnaround for a request to duplicate X-Rays.  They ensured that copies were accurate prior to payment and went out of their way to produce within a short time.

    thumb Beth S.
  •   Erecords scanned 56 bankers boxes of legal case files and other professional documents for me. This was a particularly difficult and complex job because, in naming files, they had to work from both a written file inventory and the file names on the folders themselves and use a consistent file naming protocol that Erecords and I agreed upon. They did an outstanding job of following this file naming protocol and organizing the documents in digital form to create the file structure that I intended. This job was also difficult because of the variety of page sizes and the age and condition of some of the documents; they managed to accurately capture everything. They also made the job easier for me by picking the documents up at my home. Pankaj at E records was invariably courteous and helpful and spent the time needed with me before the job to develop a digital file structure to make the documents most useful. I highly recommend Erecords for document scanning.

    thumb David L.
  •   I chose eRecords to scan over 2000 pages of yearbooks and several hundred photos from the early 90's to early 00's. I was not disappointed. They were one of the few locations in the Bay Area that I contacted that let me drop off and pickup the material in person. The JPG and PDF scans that they sent me were extremely high quality and OCR'd the yearbooks so I can search for text. They were able to repair one of my yearbook's bindings to the point where I couldn't even find the repair! This place is professional and good value for what I received. If something ever happened to my irreplaceable yearbooks and photos I know they're digitized now and backed up to multiple locations on my network and cloud! Highly recommended, Pankaj and eRecords!

    thumb David B.
  •   I found eRecordsUSA on an internet search and contacted them to inquire about scanning to PDFs a set of some six hundred old, faded, tattered pages of an underground/community newspaper I co-founded fifty years ago.  I lucked out on this first call, finding a most professional, efficient, accessible, top notch company to help me archive my newspaper despite these trying, pandemic times.

    thumb Ted R.