What’s the safest way to scan rare books or fragile bound materials?

We use cradle scanners and glass-free imaging systems that support the spine and prevent pressure damage, ideal for historic manuscripts and archival-bound books.

Can you digitize documents stored in outdated or mixed formats?

Yes, we specialize in converting legacy formats—including microfilm, aperture cards, and bound ledgers—into modern digital files like searchable PDFs and TIFFs.

Do you support batch indexing by case ID, invoice number, or patient file?

Absolutely. We offer automated metadata tagging, enabling batch indexing by fields like document type, file number, or department code.

What document types require special handling or preparation before scanning?

Blueprints, stapled case folders, onion skin paper, and carbon copies often need flattening, de-binding, or humidity-controlled preparation to ensure clean scans and page alignment.

Can scanned documents be uploaded directly to my cloud platform?

Yes. We support secure delivery to Dropbox, OneDrive, Google Drive, and private SFTP servers for seamless integration into your workflows.

About Us

Home 9 About Us

Digitizing Documents, Books, Films & Photo Albums with Integrity Since 2001

At eRecordsUSA, we understand that documents are more than data — they are the blueprint of your business, the memory of your family, and the evidence of your legacy. Whether you’re a law firm managing sensitive case files, an archive protecting rare books, or a family preserving heirloom letters, we’re here to ensure your records are securely digitized and future-proofed.

Founded in 2001 in Fremont, California, in the heart of the San Francisco Bay Area, eRecordsUSA was established by Ritika Sharma, a forward-thinking entrepreneur committed to transforming how records are preserved in the digital age.

As a federally certified Women-Owned Small Business (WOSB) and minority-owned enterprise, eRecordsUSA is built on principles of precision, privacy, and professionalism. For over two decades, we’ve been a trusted partner for organizations across the country — not just scanning paper, but helping preserve the meaning, value, and continuity behind every page.

Why eRecordsUSA is a Trusted Leader in Secure Document & Archival Digitization?

At eRecordsUSA, trust begins with respect — for the documents, the stories they hold, and the people who depend on them. Whether we’re scanning fragile historical manuscripts, legal contracts, blueprints, or medical records, we apply the same unwavering standard:
accurate, compliant, and high-resolution digitization — delivered on time, without compromise.

Every project is managed by trained digitization professionals, not machines or offshore teams. We combine archival best practices, metadata structuring, and advanced imaging systems to ensure every page is captured with precision, clarity, and context.

From one-time scanning projects to ongoing enterprise-scale document conversion, we bring the expertise, infrastructure, and integrity that today’s digital compliance environment demands.

What Can We Digitize for You? — From Paper Files to Rare Archival Collections

At eRecordsUSA, we specialize in digitizing a wide array of physical media — from everyday business records to rare, delicate, and oversized archival materials. Our state-of-the-art scanning facility is built to handle projects of all scales and sensitivities, with a focus on accuracy, document integrity, and long-term preservation.

We expertly digitize:

Business files, bound books, magazines, and printed reports
Blueprints, maps, and large-format architectural or engineering drawings
Slides, 35mm negatives, microfilm rolls, microfiche, and NDT X-rays
Family correspondence, handwritten lab notebooks, photo albums, genealogy archives, postcards, and historical newspapers

Every item is processed with archival-grade scanning standards, ensuring the preservation of content and context — from ink tone and margin notes to paper texture. Fragile and historically significant materials are handled with extreme care, using non-destructive imaging methods and secure digitization workflows tailored to each project.

Who We Serve — Trusted by Businesses, Government & Institutions Nationwide

Whether you’re a small business digitizing HR files or a university archiving research papers, eRecordsUSA delivers secure, scalable digitization services tailored to your industry and compliance needs.

Our diverse client base spans the public and private sectors, including:

Law firms, publishing houses, healthcare providers, and construction & engineering companies
Universities, K–12 schools, academic libraries, and scientific research labs
City and county government agencies, insurance companies, technology providers, and nonprofit organizations

From California-based institutions to national Fortune 500 clients, we provide each partner with personalized project management, confidential handling, and precision-focused results.

We treat every document as if it holds mission-critical information — because often, it does.

Why Clients Trust eRecordsUSA — Secure, Searchable & Seamless Digitization

At eRecordsUSA, we understand that every document you share with us contains something irreplaceable — legal proof, business continuity, medical history, or personal memory. That’s why organizations return to us time and again for digitization they can trust.

Our clients choose us for:

Confidential, secure, and insured handling of sensitive and private materials
High-resolution, OCR-searchable digital files that ensure both readability and retrievability
Structured folder hierarchies with metadata tagging for effortless organization and access
Optional pickup & delivery services, supported by insured, chain-of-custody logistics

We design every workflow to reduce friction — ensuring your transition from paper to digital is not only fast and compliant, but also safe, intuitive, and stress-free.

Certified for Excellence — Recognized for Capability, Equity & Compliance

eRecordsUSA is proud to hold multiple federal, state, and local certifications that reflect our technical excellence, operational integrity, and diversity-driven leadership.

Our current certifications include:

SBA 8(a) Business Development Program (valid through 09/16/2028)
SBA Economically Disadvantaged Women-Owned Small Business (EDWOSB)
Women-Owned Small Business (WOSB) – Federally recognized
WRMSDC Certified Minority-Owned Business
California Certified Small Business
Alameda County SLEB (Small, Local, Emerging Business) Certified

These accreditations signify more than eligibility — they represent our ongoing commitment to data security, accessibility, government contracting compliance, and inclusive business practices.

Whether you’re a public sector agency, a prime contractor, or a mission-driven enterprise, you can trust us to meet the highest industry and regulatory standards.

What We Scan — Document, Book & Archival Digitization Expertise

At eRecordsUSA, our scanning capabilities go far beyond basic paperwork. We specialize in high-resolution, preservation-grade digitization across a wide spectrum of document types — no matter how fragile, oversized, or unique.

Our core areas of scanning expertise include:

Newspaper & Periodical Scanning – Including bound volumes and delicate print
Book Scanning – From standard to large-format and non-destructive rare book digitization
Blueprint, Map & Technical Drawing Scanning – Oversized engineering and architectural files
Photo, Artwork & Postcard Scanning – High-fidelity color correction and metadata tagging
Film, Slide, Microfilm & X-ray Scanning – Including negatives, 16mm rolls, and NDT imagery
Scientific & Research Archives – Lab notebooks, journals, and field notes
Genealogy Records & Family Archives – Personal letters, scrapbooks, and heirloom documents
Yearbooks & Institutional Archives – School collections and community records

If it holds information, memory, or meaning — we have the tools and expertise to digitize it with care, accuracy, and compliance.

Ready to Digitize? Let’s Preserve What Matters Most

Whether you’re looking to digitize a room full of records, preserve a historic collection, or modernize your document workflow, eRecordsUSA is ready to support you with secure, efficient, and scalable solutions.

From businesses and law firms to schools, archives, and individual collectors, we partner with clients who value precision, confidentiality, and long-term digital preservation.

Call us at: (510) 900-8800
Email: he***@*********sa.com
Visit us: 46520 Fremont Blvd. Ste 602 Fremont, Ca 94538

Let’s turn your documents into digital assets you can access, protect, and trust — today and for generations to come.

What Our Client Says

    
 
 
      Posted on Google  
   
   Diego Asturias 
 15 September 2026
 
 
 Trustindex verifies that the original source of the review is Google. Scanned in 2 books for me. Result was top notch
  
 
     Posted on Google  
   
   Daniel D. 
 14 September 2026
 
 
 Trustindex verifies that the original source of the review is Google. Easy to work with and fast turnaround!
  
 
     Posted on Google  
   
   August Brenner 
 14 September 2026
 
 
 Trustindex verifies that the original source of the review is Google. They were able to digitize 18 years of diaries and multiple yearbooks for me.  The quality was excellent and the customer services was also excellent. The price was also very competitive.  I highly recommend e-records!
  
 
     Posted on Google  
   
   Brian Kaye 
 12 September 2026
 
 
 Trustindex verifies that the original source of the review is Google. I turned to Document Scanning & Photos Digitizing Services (eRecord) for help converting a low‑quality microfilm of 18th‑century Polish census records into a digital format suitable for historical research. The technical demands of the project were considerable, yet eRecord devoted extraordinary time and care to the transfer. My use of AI enhancement significantly improved the legibility of the images, making the scans genuinely useful for scholarly work. Pankaj’s professionalism stood out: he kept me informed at every stage, explained the challenges clearly, and ensured the final product met the highest standard possible. I recommend Document Scanning & Photos Digitizing Services (eRecord) without reservation.
  
 
     Posted on Google  
   
   Keith Kadokura 
 11 September 2026
 
 
 Trustindex verifies that the original source of the review is Google. I am a member of the Archives Group for the San Jose Buddhist Church Betsuin.  One role of the Archives Group is to preserve our historical physical photos and documents.  However, recent fires at the Lahaina and Seattle Buddhist Temples have created urgency for us to digitize our archives for storage in the Cloud for safekeeping. In the SJBCB Archives Room, we have many large-format, panoramic photos.  The size of the largest photo is 54x8 inches, and many are longer than 40 inches.  The oldest photo with a confirmed date was taken in 1925, and we have one photo we suspect is from 1911.  We do not have a way to scan and digitize these large photos in our Archives Room. After searching for ways to scan and digitize our panoramic photos, I was fortunate to find eRecordsUSA. Mr. Sharma was very patient while listening to me describe our situation and requirements, and my asking about his equipment, procedures, and details about file formats and resolutions.  Mr. Sharma agreed to provide sample scans for a few of our photos and let us review the results before we decided to proceed.  The sample scans were amazing and we delivered 121 photos to eRecordsUSA for scanning and digitization. The staff at eRecordsUSA were very careful handling our fragile photos.  They followed our requirements for file format and resolution, and for naming the files.  The results exceeded my expectations and the pricing was reasonable.  I happily recommend eRecordsUSA and will use their services in the future.
  
 
     Posted on Google  
   
   Judy Baker 
 25 August 2026
 
 
 Trustindex verifies that the original source of the review is Google. I couldn't trust just any business to care for and digitize my Dad’s 200+ page handwritten journal, which is a one-of-a-kind family heirloom. After doing some preliminary research, I chose eRecordsUSA,  and I am delighted with the quality of the finished pdf and accompanying image files. After speaking with Mr. Sharma and personally meeting with him to drop off the journal, it was crystal clear that he is an expert at this and really cared about preserving my Dad’s book.  This business is very professional, highly responsive and trustworthy, and I would definitely drive to Fremont again (it’s a 45 minute drive one way) if I need their services. TIP: Be sure to call or email them to make an appointment because this isn’t a store where you can just drop in.
  
 
     Posted on Google  
   
   Greg Archbald 
 17 August 2026
 
 
 Trustindex verifies that the original source of the review is Google. In 1970-71 my then wife and I traveled to many different countries, taking a year and a quarter to circle the globe. Our parents kept all of our letters and postcards for us -- almost 200 items including flimsy aerogramme stationery with tiny handwriting. As a stack of papers, it would never be read by my children and grandchildren. As a scanned and digitized collection, it became a precious family treasure. It’s also priceless data that I can use with Claude AI to create keepsake documents for the family. Thank goodness I found eRecordsUSA -- the people who made it possible! The scans are perfect. The transcriptions are excellent. My originals were perfectly kept. Working with Pankaj and his team was a pleasure. I recommend eRecordsUSA highly as folks you can trust to do a great job with your precious memorabilia.
  
 
     Posted on Google  
   
   Hiro Ikushima 
 6 August 2026
 
 
 Trustindex verifies that the original source of the review is Google. I’m very happy with the quality of their service. They completed the job quickly and did an excellent job with the scanning. They also have specialized equipment that can handle large, delicate, and unusual documents that many other scanning services are not equipped to handle. I highly recommend their services to anyone looking for professional, high-quality document scanning.
  
 
     Posted on Google  
   
   Sekandar Askaryar 
 2 August 2026
 
 
 Trustindex verifies that the original source of the review is Google. I was gifted an old book that my grandfather wrote in Afghanistan. The book was in decent condition, but because it was written in Farsi, I wasn’t able to read it properly. Then I had an idea: with the help of AI, I could have it translated and finally read my grandfather’s work. This is where eRecordsUSA came in. They took on this project despite its many challenges and scanned the book with excellent quality. Now, I can preserve and share this treasure with the rest of my family. Our family is incredibly thankful for all the hard work eRecordsUSA put into this project. I couldn’t be happier with the final result.
  
 
     Posted on Google  
   
   Stephen Wan 
 18 July 2026
 
 
 Trustindex verifies that the original source of the review is Google. Great work, fast turnaround, and reasonable price.
  
 
 
  
 
 
   Verified by Trustindex  Trustindex verified badge is the Universal Symbol of Trust. Only the greatest companies can get the verified badge who has a review score above 4.5, based on customer reviews over the past 12 months. Read more

    
 
 
      Posted on Yelp  
   
   Victoria B. 
 25 September 2026
 
 
 Verified I had an excellent experience with eRecordsUSA and am extremely pleased with the work they did digitizing my personal book collection. The quality of the scanned PDFs is outstanding--clear, well-organized, and easy to read, while preserving the look and character of the original books. I especially appreciate that the PDFs are fully searchable, which makes accessing and finding specific passages or information incredibly convenient. The entire process was handled with great care and professionalism, and I now have a beautiful, accessible digital archive of my collection that I can enjoy for years to come. I highly recommend eRecordsUSA to anyone looking to preserve their books and convert them into high-quality digital files.
  
 
     Posted on Yelp  
   
   Brian K. 
 12 September 2026
 
 
 Verified I turned to eRecord USA - Document Scanning & Photos Digitizing Services for help converting a low‑quality microfilm of 18th‑century Polish census records into a digital format suitable for historical research. The technical demands of the project were considerable, yet eRecord devoted extraordinary time and care to the transfer. My use of AI enhancement significantly improved the legibility of the images, making the scans genuinely useful for scholarly work. Pankaj's professionalism stood out: he kept me informed at every stage, explained the challenges clearly, and ensured the final product met the highest standard possible. I recommend eRecordsUSA - Document Scanning & Photos Digitizing Services without reservation.
  
 
     Posted on Yelp  
   
   Keith K. 
 11 September 2026
 
 
 Verified I am a member of the Archives Group for the San Jose Buddhist Church Betsuin.  One role of the Archives Group is to preserve our historical physical photos and documents.  However, recent fires at the Lahaina and Seattle Buddhist Temples have created urgency for us to digitize our archives for storage in the Cloud for safekeeping. In the SJBCB Archives Room, we have many large-format, panoramic photos.  The size of the largest photo is 54x8 inches, and many are longer than 40 inches.  The oldest photo with a confirmed date was taken in 1925, and we have one photo we suspect is from 1911.  We do not have a way to scan and digitize these large photos in our Archives Room. After searching for ways to scan and digitize our panoramic photos, I was fortunate to find eRecordsUSA.  Mr. Sharma was very patient while listening to me describe our situation and requirements, and my asking about his equipment, procedures, and details about file formats and resolutions.  Mr. Sharma agreed to provide sample scans for a few of our photos and let us review the results before we decided to proceed.  The sample scans were amazing and we delivered 121 photos to eRecordsUSA for scanning and digitization. The staff at eRecordsUSA were very careful handling our fragile photos.  They followed our requirements for file format and resolution, and for naming the files.  The results exceeded my expectations and the pricing was reasonable.  I happily recommend eRecordsUSA and will use their services in the future. Keith K.
  
 
     Posted on Yelp  
   
   Jonathan R. 
 11 September 2026
 
 
 Verified Sharma was great to work with,  he jumped right on a difficult large format very old, very important set of drawings and scanned them to PDF for me.  He has the capability to do large 24"x36" and even larger documents! Would highly recommend. Jonathan Reimer HMI Industrial (California's #1Industrial Contractor) S
  
 
     Posted on Yelp  
   
   Hiroyuki I. 
 6 August 2026
 
 
 Verified Second time review. I'm very happy with the quality of their service. They completed the job quickly and did an excellent job with the scanning. They also have specialized equipment that can handle large, delicate, and unusual documents that many other scanning services are not equipped to handle. I highly recommend their services to anyone looking for professional, high-quality document scanning.
  
 
     Posted on Yelp  
   
   Sekandar A. 
 2 August 2026
 
 
 Verified I was gifted an old book that my grandfather wrote in Afghanistan. The book was in decent condition, but because it was written in Farsi, I wasn't able to read it properly. Then I had an idea: with the help of AI, I could have it translated and finally read my grandfather's work. This is where eRecordsUSA came in. They took on this project despite its many challenges and scanned the book with excellent quality. Now, I can preserve and share this treasure with the rest of my family. Our family is incredibly thankful for all the hard work eRecordsUSA put into this project. I couldn't be happier with the final result.
  
 
     Posted on Yelp  
   
   Donald Y. 
 17 July 2026
 
 
 Verified They helped me scanned thousands of photos and digitized my family's archives. They were very communicative and the pricing was fair. I think the biggest highlight is being able to trust them with some of the most important valuables in my life. Highly recommend!
  
 
     Posted on Yelp  
   
   Kevin H. 
 20 June 2026
 
 
 Verified I have a precious hardbound book that my mother made for me with our family history documented in it.  I had been looking for someone who could digitize it.  Because of the irreplaceable nature of the book, it was critical that I could trust the service to handle my book with care, both in the shipping to and from and the digitizing process. I found eRecordsUSA through a ChatGPT search.  They had outstanding reviews on all fronts.  They lived up to those reviews. The inquiry process was easy, clear, quick and responsive through their online contact process, and I did have one call with a representative.  Their pricing was fair. The digitizing process of my book, which was several hundred pages, was very quick, being done the same week in which they received it.  Turnaround shipping was also quick and reliable, just as promised.  And the book came back in pristine condition.  Communication was excellent throughout. When they quoted me a price,  had to estimate the number of pages because the pages are not numbered.  Turns out that there were more than double my estimate.  However, eRecordsUSA honored the quoted price.  Integrity.... So, I highly recommend eRecordsUSA if you are in the market for digitizing services.  They fully met and in some ways exceeded my high expectations.
  
 
     Posted on Yelp  
   
   Bruce G. 
 9 June 2026
 
 
 Verified Museum level quality scan! Top quality service. Excellent work. Highly recommend. I had my old book scanned with top quality result.
  
 
     Posted on Yelp  
   
   Cameron V. 
 24 April 2026
 
 
 Verified Excellent work as always. Great scan quality, customer service, and affordability. I am a repeat customer and value working with eRecordsUSA on all my large volume scanning projects.
  
 
 
  
 
 
   Verified by Trustindex  Trustindex verified badge is the Universal Symbol of Trust. Only the greatest companies can get the verified badge who has a review score above 4.5, based on customer reviews over the past 12 months. Read more

About Us

Digitizing Documents, Books, Films & Photo Albums with Integrity Since 2001

Why eRecordsUSA is a Trusted Leader in Secure Document & Archival Digitization?

What Can We Digitize for You? — From Paper Files to Rare Archival Collections

Who We Serve — Trusted by Businesses, Government & Institutions Nationwide

Why Clients Trust eRecordsUSA — Secure, Searchable & Seamless Digitization

Certified for Excellence — Recognized for Capability, Equity & Compliance

What We Scan — Document, Book & Archival Digitization Expertise

Ready to Digitize? Let’s Preserve What Matters Most

Document Scanning Services

Areas We Serve

What Our Client Says

Latest Blog Posts

What’s the Best Scanner to Digitize Newspapers Without Damage?

How to Digitize Historical Documents & Records: Best Practices for Scanning

Digitizing Old Newspapers

How to Digitize Your Negatives and Slides?

What is the Average Cost of Document Scanning Service – Explained

Why You Should Consider Digitizing Your Records For Electronic Retention?

Have Questions

+1.510.900.8800

Document Scanning Services

Email: [email protected]

46520 Fremont Blvd. Ste 602 Fremont, Ca 94538

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