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Preserving Documents Through Digitization and Archiving for the Future!

Is your organization overwhelmed by large amounts of paper documents and data entry, turning into a storage center? If so, eRecordsUSA Document & Book Scanning and Data Entry Services offer a solution to enhance your business’s efficiency and productivity. We specialize in Document scanning, Book Scanning, and Digital Archiving of various materials like business papers, documents, books, large-format documents, films, archival collections, newspapers, magazines, photos, and photo albums. By utilizing our services, you can save valuable office space. Let us assist you in reclaiming your workspace.


eRecordsUSA, a leading document scanning company in the San Francisco Bay Area, CA, has been delivering secure, confidential, and top-quality professional-grade imaging, document conversion, and data entry services for over a decade. We serve small and medium-sized businesses, as well as Fortune 500 companies, spanning multiple industries including banking, law, manufacturing, insurance, healthcare, IT, construction, publishing, pharmaceuticals, city and county departments, libraries, and educational institutions like universities, colleges, and schools. Our expertise spans a wide range of projects, from documents to bound books, magazines, newspapers, blueprints, maps, lab notebooks, letters, postcards, forms, memorabilia, posters, boards, genealogy records, and family photos dating back centuries.


We have built a strong reputation for our service quality, customer support, and service warranty, making us a trusted partner for unique and specialized projects requiring high accuracy and cost-effectiveness. With state-of-the-art scanning equipment, a skilled team, and a secure facility, we handle projects efficiently and accurately. Our loyal customers have placed their trust in us for years.


Our team is equipped with the knowledge and tools to convert nearly any source material into electronic copies. Whether you need to digitize slides, blueprints, map books, or sacramental records, we deliver exceptional scanning results tailored to your needs.


Types Of Documents We Scan – Our Expertise Areas

Document & Paper Scanning Services (All industries), Newspaper scanning ServicesBound Book scanningLarge Format Book scanning, Historical Delicate Material Archiving, Blueprint scanningPlan & Map Scanning.  Magazines scanning / Yearbooks scanningLab notebook, Photos, Journals, Sacramental County Registers/ Records/ Cemetery / Deed Record/ Surveyor & Resolution books, Large Photo/ Banners/ Photo Albums, X-Rays, NDT Film scanning, Microfilm Rolls, Photo album scanningSlides and Negatives scanning.



  • SBA 8(a) Certification, Valid until: 09/16/2028
  • SBA Certified Economically Disadvantaged Women-Owned Business
  • WRMSDC Certified Minority Small Business
  • Certified California Small Business
  • Alameda County SLEB Certified Small Business.



Client Base:

Our client base encompasses a diverse range of organizations and individuals, catering to the unique needs of each. We proudly serve small and medium-sized businesses and large corporations, understanding the intricacies of their operations. High net worth individuals, along with academic institutions such as universities and schools, also form a significant portion of our clientele. Our services extend to government entities at both county and city levels, providing tailored solutions to meet their specific requirements. Additionally, we specialize in serving bio-technology customers, publishing and printing businesses, and imaging business consultants, leveraging our expertise to support their innovative endeavors. Moreover, our portfolio includes a variety of individuals and professionals, including law offices, accountants, medical offices, and manufacturers, each benefiting from our comprehensive services designed to enhance their operations and achieve their goals.



Stability & Strength

  • Full Owned & Operated High-end professional-grade imaging equipment
  • Completely Debt-Free Business
  • Continued growth since inception, increasing client base.
  • Stable & Consistent long term employees
  • Expertise in handling any size, any kind, and type of originals
  • Latest IT Hardware & Security Apparatus.
  • OEM Service Contract for Maintenance & Updates
  • Discrete & Secure Operations
  • Diverse Manufacturers for Scanning Equipment with Unique Capabilities


eRecordsUSA offers a range of services including accurate data entry, outsourcing, document scanning, OCR conversion, and cleanup. We aim to streamline your operations by managing tasks like data entry, scanning, and document processing, allowing you to focus on critical areas. Established in 2001, we recognized the need for a simple and cost-effective solution to manage and store physical documents efficiently.


By implementing our document scanning and digital storage process, your business will significantly enhance its productivity. We provide a convenient pickup and delivery service to handle document transportation. Rest assured, eRecordsUSA is insured to safeguard any sensitive data. If you need document shredding post-scanning, we’ve got it covered.


Say goodbye to costly storage facilities and inefficient office spaces. Let us transform your workplace into a functional office environment. Contact us for a consultation on your document management needs. Trust eRecordsUSA for secure, timely, and accurate data entry services. Outsourcing these tasks to us can reduce processing costs and improve data quality and accuracy.


For inquiries about your Digitizing & Scanning Project, contact us at (510) 900-8800, Monday to Friday, from 8.00 am to 5.00 pm. Let eRecordsUSA help you digitize and preserve your valuable documents. Ask us about our satisfied clients – their stories will inspire you.

What Our Client Says

  •   Mr. Sharma is very professional and friendly.  We had eRecords scan our books for archive purposes.  The quality of their service is amazing.  They are fast and timely.  I am very glad that we used eRecords to scan our books and wouldn't hesitate to contact eRecords if we need digitizing/imaging service in the future.

    thumb Esther L.
  •   eRecords has provided an amazing high quality scanning work for our books. Mr. Sharma is very detail oriented and the results are just excellent!

    thumb Eliana D.
  •   I contacted eRecords for a small-scale scanning job. Although they usually work on large projects, Pankaj was more than willing to help with what I was looking for! The scans that came back were high quality, and delivered in a timely matter. eRecords was also the business that quoted me the most competitive price. I would definitely recommend - Pankaj is knowledgable and a great collaborator to work with on meeting any scanning service you may need.

    thumb Nina P.
  •   ERecords USA has provided Fast, Timely, and Amazing quality service for scanning my books and magazines. Ritika, Pankaj, and their Staff are very friendly, flexible, and easy to work with. They go above and beyond in their service. I give them  A+++.

    thumb Rahul P.
  •   I have used eRecordsUSA on three separate occasions and each job was performed exceptionally. All files scanned at high resolution, organized, and returned in a timely manner. Pricing was also very reasonable for such time-intensive work. Management was also very good with their communication.

    I am a digital nomad that owns zero paper, so having all of my files in Google Drive is imperative. With Google's OCR (Optical Coherence Recognition) I can now find my files at lightning speed. ie - I search for [deed], [roof repair], [assessment], etc. and all relevant files "automagically" appear.

    thumb Cameron V.
  •   EXCELLENT quality work. VERY professional. I had some kids art work scanned high resolution that was too large for the scanners at copy shops. eRecordsUSA did a fantastic job and I highly recommend them.

    thumb Stephen M.
  •   ERecords USA provided a fast and accurate turnaround for a request to duplicate X-Rays.  They ensured that copies were accurate prior to payment and went out of their way to produce within a short time.

    thumb Beth S.
  •   Erecords scanned 56 bankers boxes of legal case files and other professional documents for me. This was a particularly difficult and complex job because, in naming files, they had to work from both a written file inventory and the file names on the folders themselves and use a consistent file naming protocol that Erecords and I agreed upon. They did an outstanding job of following this file naming protocol and organizing the documents in digital form to create the file structure that I intended. This job was also difficult because of the variety of page sizes and the age and condition of some of the documents; they managed to accurately capture everything. They also made the job easier for me by picking the documents up at my home. Pankaj at E records was invariably courteous and helpful and spent the time needed with me before the job to develop a digital file structure to make the documents most useful. I highly recommend Erecords for document scanning.

    thumb David L.
  •   I chose eRecords to scan over 2000 pages of yearbooks and several hundred photos from the early 90's to early 00's. I was not disappointed. They were one of the few locations in the Bay Area that I contacted that let me drop off and pickup the material in person. The JPG and PDF scans that they sent me were extremely high quality and OCR'd the yearbooks so I can search for text. They were able to repair one of my yearbook's bindings to the point where I couldn't even find the repair! This place is professional and good value for what I received. If something ever happened to my irreplaceable yearbooks and photos I know they're digitized now and backed up to multiple locations on my network and cloud! Highly recommended, Pankaj and eRecords!

    thumb David B.
  •   I found eRecordsUSA on an internet search and contacted them to inquire about scanning to PDFs a set of some six hundred old, faded, tattered pages of an underground/community newspaper I co-founded fifty years ago.  I lucked out on this first call, finding a most professional, efficient, accessible, top notch company to help me archive my newspaper despite these trying, pandemic times.

    thumb Ted R.