Document Archival and Scanning Services
Reliable Document Archiving and Scanning Services in San Francisco, CA – Transform paper documents and photographs into secure digital formats
Sometimes we can get so caught up in the rigors of running a business or living our lives that we forget that documents can be more than just a way to get information. They can also be links to our past, to historical events that should never be forgotten. For documents that have value as ties to history, or perhaps as court evidence in a particularly important case, you may need to consider document archiving services.
Document archiving occurs when a document is prepared in such a way that it can be stored long-term. This doesnβt just apply to physical documents. There is also a method for archiving digital documents so that they are always available. For this article, we will focus on the specific threats to physical documents, and what can be done to protect from those threats.
At eRecordsUSA, we pride ourselves on offering top-tier Document Archival and Scanning Services designed to preserve, protect, and digitize your valuable records. With over two decades of industry expertise, our customer-focused team is equipped to handle a wide variety of materials, ensuring your documents are meticulously converted into high-quality digital formats.
Secure Document Archiving for Compliance and Auditing
Fire and water are two major concerns when it comes to document archiving services. Fires can destroy paper in a matter of seconds, and if a flood occurs and the paper cannot be rescued in time, it can become completely unusable. If it is very old, it could also disintegrate in the water completely. A document archiving service should be fitted with fire-proof shelving that is off the floor and the electrical system breakers and plumbing should be located on a different floor if possible.
Another major concern is theft and vandalism, which should be considered a serious threat to any historical document, or a document that could prove a personβs guilt or innocence in court. The document archiving service needs to be secure, with multiple layers of security checks, and a system of check-ins and check-outs should be used to track the whereabouts of every document.
Following these guidelines will ensure that your physical documents are safe no matter how they are archived.
Secure Archival Document Scanning by eRecordsUSA in Fremont, CA.
Comprehensive Document Archival Services
Our Document Archival Services in San Francisco, CA, are tailored to meet the diverse needs of both businesses and individuals. We specialize in transforming extensive collections of paper documents, photographs, and other physical records into secure digital files such as PDFs, high-resolution images, and interactive eBooks. Our solutions are crafted to enhance the accessibility and manageability of your valuable information, providing a seamless transition from paper to digital. Whether for business archives or personal collections, our archival services ensure the safe storage and easy retrieval of your documents, safeguarding them for future access.
Why is Archival Digitization Essential?
eRecordsUSA: Leading Archival Document Scanning Service Provider in San Francisco.
In todayβs digital age, efficient preservation and access to historical and administrative records is crucial. Historical archive scanning not only protects the physical integrity of documents but also enhances accessibility, enabling easy information sharing and searching. This process is vital for organizations requiring record maintenance for legal, administrative, or historical purposes. By converting physical documents into digital formats, eRecordsUSA ensures that essential information is safeguarded against physical deterioration and is readily available for future generations.
Precision Document Scanning for Historical Preservation
eRecordsUSA is a trusted provider of Document Scanning Services, renowned for our precision in handling historical and fragile documents. Our state-of-the-art OCR technology and meticulous handling practices ensure that each document, from rare manuscripts to personal letters, is digitized without compromising its integrity. Our services are designed to meet the unique needs of each collection, enhancing both accessibility and manageability. We cater to a diverse clientele, including libraries, collectors, historians, archivists, businesses, corporations, and government bodies, ensuring that every project is completed with the utmost care and professionalism.
Why Choose eRecordsUSA for Your Archival Digitization Needs?
eRecordsUSA stands out as a leader in archival preservation services across the San Francisco Bay Area. Our cutting-edge facility in Fremont, CA, is equipped with advanced scanning technology capable of handling a wide array of document types and sizes, from small receipts to large architectural drawings. We offer a comprehensive range of services, including high-volume document scanning, delicate handling and digitization of fragile items, and maintaining a secure chain of custody throughout the entire process.
Our commitment to security and confidentiality is unwavering. From the moment we receive your documents until they are returned or securely disposed of, we ensure that all materials are handled with the highest level of security and care. Our team is dedicated to delivering exceptional service and high-quality results, meeting and exceeding our clients’ expectations.
At eRecordsUSA, we pride ourselves on being the top choice for scanning your archive documents in theΒ San Francisco Bay Area, serving diverse sectors including small businesses, large corporations, and government agencies. Our cutting-edge conversion center in Fremont, CA, is outfitted with the latest high-quality scanning technology, enabling us to manage projects of any scale and complexity with meticulous care.
Trusted Digitization and Preservation Services for Historical Documents.
Our Comprehensive Service Offerings Include:
- The capability to process thousands of images daily, covering a broad spectrum of formats from books and paper files to large drawings.
- A team of professional and experienced operators, specially trained to manage and digitize delicate and fragile documents.
- A fully maintained βchain of custodyβ that ensures your documents are secure from pickup to the return of the originals and digital copies.
- Specialization in Handling Oversized and Fragile Items: No matter the size or condition of your archival materials, we can accommodate them. We specialize in the digitization of large, oversized books, and fragileΒ historical documents, completing every project to our clientsβ satisfaction without exception.
Contact Us
For more information on how we can assist with your Document Archival and Scanning Services, please contact us at (510) 900-8800 or email us at [email protected]. Our team is available Monday through Friday, from 8:00 AM to 5:00 PM, to discuss your specific needs and provide a personalized consultation. Let eRecordsUSA help you preserve and digitize your valuable documents, ensuring they are protected, accessible, and efficiently managed for future generations.
eRecordsUSA offers Document Archiving Services in the following areas of California, Sunnyvale, Santa Clara, San Mateo, Silicon Valley, San Jose, Mountain View, San Francisco, Redwood City, Marin East Bay: Alameda, Livermore, Fremont, Milpitas, San Ramon, Concord, Pleasanton, Dublin, Contra Costa, Hayward, Oakland, Napa Valley: Fairfield, Vallejo, Sonoma, Pittsburg, Solano, Petaluma, Santa Rosa & Martinez
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What Our Client Says
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Mr. Sharma is very professional and friendly. Β We had eRecords scan our books for archive purposes. Β The quality of their service is amazing. Β They are fast and timely. Β I am very glad that we used eRecords to scan our books and wouldn't hesitate to contact eRecords if we need digitizing/imaging service in the future. Esther L.
12/19/2023 - eRecords has provided an amazing high quality scanning work for our books. Mr. Sharma is very detail oriented and the results are just excellent! Eliana D.
12/12/2023 - I contacted eRecords for a small-scale scanning job. Although they usually work on large projects, Pankaj was more than willing to help with what I was looking for! The scans that came back were high quality, and delivered in a timely matter. eRecords was also the business that quoted me the most competitive price. I would definitely recommend - Pankaj is knowledgable and a great collaborator to work with on meeting any scanning service you may need. Nina P.
3/23/2023 - ERecords USA has provided Fast, Timely, and Amazing quality service for scanning my books and magazines. Ritika, Pankaj, and their Staff are very friendly, flexible, and easy to work with. They go above and beyond in their service. I give them Β A+++. Rahul P.
2/28/2023 - I have used eRecordsUSA on three separate occasions and each job was performed exceptionally. All files scanned at high resolution, organized, and returned in a timely manner. Pricing was also very reasonable for such time-intensive work. Management was also very good with their communication.
I am a digital nomad that owns zero paper, so having all of my files in Google Drive is imperative. With Google's OCR (Optical Coherence Recognition) I can now find my files at lightning speed. ie - I search for [deed], [roof repair], [assessment], etc. and all relevant files "automagically" appear. Cameron V.
12/09/2022 - EXCELLENT quality work. VERY professional. I had some kids art work scanned high resolution that was too large for the scanners at copy shops. eRecordsUSA did a fantastic job and I highly recommend them. Stephen M.
11/02/2021 - ERecords USA provided a fast and accurate turnaround for a request to duplicate X-Rays. Β They ensured that copies were accurate prior to payment and went out of their way to produce within a short time. Beth S.
4/21/2021 - Erecords scanned 56 bankers boxes of legal case files and other professional documents for me. This was a particularly difficult and complex job because, in naming files, they had to work from both a written file inventory and the file names on the folders themselves and use a consistent file naming protocol that Erecords and I agreed upon. They did an outstanding job of following this file naming protocol and organizing the documents in digital form to create the file structure that I intended. This job was also difficult because of the variety of page sizes and the age and condition of some of the documents; they managed to accurately capture everything. They also made the job easier for me by picking the documents up at my home. Pankaj at E records was invariably courteous and helpful and spent the time needed with me before the job to develop a digital file structure to make the documents most useful. I highly recommend Erecords for document scanning. David L.
2/27/2021 - I chose eRecords to scan over 2000 pages of yearbooks and several hundred photos from the early 90's to early 00's. I was not disappointed. They were one of the few locations in the Bay Area that I contacted that let me drop off and pickup the material in person. The JPG and PDF scans that they sent me were extremely high quality and OCR'd the yearbooks so I can search for text. They were able to repair one of my yearbook's bindings to the point where I couldn't even find the repair! This place is professional and good value for what I received. If something ever happened to my irreplaceable yearbooks and photos I know they're digitized now and backed up to multiple locations on my network and cloud! Highly recommended, Pankaj and eRecords! David B.
10/28/2020 - I found eRecordsUSA on an internet search and contacted them to inquire about scanning to PDFs a set of some six hundred old, faded, tattered pages of an underground/community newspaper I co-founded fifty years ago. Β I lucked out on this first call, finding a most professional, efficient, accessible, top notch company to help me archive my newspaper despite these trying, pandemic times. Ted R.
7/14/2020
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