Top Rated Document Scanning Services in Santa Clara CA

Looking to transform piles of paper or photos into digital files, digital photos and ebooks? Quickly scan documents to PDF. We’re An Affordable & Secure high volume Document Scanning Company with 20+ Years Experience.

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    eRecordsUSA offers Document Scanning Services in Santa Clara, CA. We offer convenient pick up and return of documents, so you don’t have to worry about hauling those boxes out of your office. We provide Document Scanning Serving Santa Clara, CA. We are insured, experienced and have thousands of satisfied customers all across the SF Bay Area.

    Order document scanning and indexing services from the professionals. eRecordsUSA has many large corporations and local governments as customers in the SF Bay Area and across the country. We have developed reputation for customer satisfaction, excellent work and favorable pricing. And yes, we also provide document prep, OCR, despeckle, deskew, and rotate images, and we forgot to tell 100% human audit of each and every image. We also perform many post processing operations on the scanned documents, including pdf conversion.

    Call us today TOLL FREE # 855-722-6669

    Why Go Paperless?

    Transitioning to a digital workspace not only declutters your office but also significantly improves your operational efficiency and data security. In today’s fast-paced world, having instant access to your documents can make all the difference in staying ahead of the competition.

    Why Choose Us?

    Choosing our Document Scanning Services in Santa Clara means partnering with a leader in digital transformation. Our service is not just about scanning documents; it’s about offering a seamless transition to a more efficient, secure, and sustainable business operation.

    Uniqueness of Our Service

    • Local Expertise: Deep understanding of Santa Clara’s business landscape, ensuring solutions that fit local needs.
    • Customized Solutions: Tailored services to meet your specific document management requirements.

    Key Benefits

    • Cost Savings: Reduce storage space and management costs by going digital.
    • Enhanced Security: Advanced encryption and secure data handling to protect your sensitive information.
    • Easy Accessibility: Access your documents from anywhere, at any time, facilitating remote work and collaboration.
    • Compliance: Ensure your business meets industry standards and regulations for document management.
    • Eco-Friendly: Support your green initiatives by reducing paper use and waste.

    Start transforming your business with our document scanning solutions tailored for Santa Clara’s unique business environment. Embrace efficiency, security, and sustainability today.

    Our Services

    • Commercial Document Scanning: Ideal for retail, manufacturing, and service-oriented businesses looking to digitize invoices, contracts, and HR documents.
    • Legal Document Scanning: Specialized scanning for legal documents, ensuring confidentiality and compliance with legal standards.
    • Financial Document Scanning: Secure scanning services for financial records, bank statements, and investment documents, with a focus on data security and privacy.

    Document Scanning Process

    Our document scanning process is designed to ensure maximum convenience and support for our clients from start to finish:

    • Initial Consultation: Discuss your specific needs and outline a tailored scanning solution.
    • Secure Document Pickup: Arrange a convenient time to collect your documents safely and securely.
    • Preparation and Scanning: Prepare your documents for scanning, ensuring high-quality digital reproduction using the latest technology.
    • Quality Check and Indexing: Perform thorough quality checks and organize your documents for easy access.
    • Digital Delivery: Deliver your digitized documents through secure cloud storage or on your preferred digital medium.
    • Ongoing Support: Provide continuous support for any additional needs or questions post-delivery.

    Our emphasis on customer convenience ensures a smooth, hassle-free experience throughout the document digitization process.

    Our Professional Document Scanning Cost

    Our pricing models are designed to offer flexibility and value, accommodating projects of any size and complexity. Prices generally range between 7 to 12 cents per page, varying based on location, document volume, and specific project requirements.

    Key Factors Affecting Price:

    • Type of scanning (e.g., OCR, redaction)
    • Project timeframe
    • Volume and whether documents are double-sided
    • Compatibility with existing electronic systems

    We encourage potential clients to contact us for a personalized quote. This allows us to understand your unique needs and ensure that you receive a service tailored precisely to your project, with full transparency on costs and options available.


    What types of documents can be scanned?

    We can scan a wide range of documents including but not limited to commercial, legal, and financial documents.

    How secure is the document scanning process?

    Security is our top priority. We use encrypted transfer and storage, along with strict access controls.

    Can I access my documents online?

    Yes, digitized documents can be accessed online through secure cloud storage solutions.

    How long does the scanning process take?

    The timeline varies based on volume and document types but is optimized for efficiency.

    What happens to the original documents after scanning?

    Options include secure shredding, return, or storage, based on client preference.





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      What Our Client Says

      •   Mr. Sharma is very professional and friendly.  We had eRecords scan our books for archive purposes.  The quality of their service is amazing.  They are fast and timely.  I am very glad that we used eRecords to scan our books and wouldn't hesitate to contact eRecords if we need digitizing/imaging service in the future.

        thumb Esther L.
      •   eRecords has provided an amazing high quality scanning work for our books. Mr. Sharma is very detail oriented and the results are just excellent!

        thumb Eliana D.
      •   I contacted eRecords for a small-scale scanning job. Although they usually work on large projects, Pankaj was more than willing to help with what I was looking for! The scans that came back were high quality, and delivered in a timely matter. eRecords was also the business that quoted me the most competitive price. I would definitely recommend - Pankaj is knowledgable and a great collaborator to work with on meeting any scanning service you may need.

        thumb Nina P.
      •   ERecords USA has provided Fast, Timely, and Amazing quality service for scanning my books and magazines. Ritika, Pankaj, and their Staff are very friendly, flexible, and easy to work with. They go above and beyond in their service. I give them  A+++.

        thumb Rahul P.
      •   I have used eRecordsUSA on three separate occasions and each job was performed exceptionally. All files scanned at high resolution, organized, and returned in a timely manner. Pricing was also very reasonable for such time-intensive work. Management was also very good with their communication.

        I am a digital nomad that owns zero paper, so having all of my files in Google Drive is imperative. With Google's OCR (Optical Coherence Recognition) I can now find my files at lightning speed. ie - I search for [deed], [roof repair], [assessment], etc. and all relevant files "automagically" appear.

        thumb Cameron V.
      •   EXCELLENT quality work. VERY professional. I had some kids art work scanned high resolution that was too large for the scanners at copy shops. eRecordsUSA did a fantastic job and I highly recommend them.

        thumb Stephen M.
      •   ERecords USA provided a fast and accurate turnaround for a request to duplicate X-Rays.  They ensured that copies were accurate prior to payment and went out of their way to produce within a short time.

        thumb Beth S.
      •   Erecords scanned 56 bankers boxes of legal case files and other professional documents for me. This was a particularly difficult and complex job because, in naming files, they had to work from both a written file inventory and the file names on the folders themselves and use a consistent file naming protocol that Erecords and I agreed upon. They did an outstanding job of following this file naming protocol and organizing the documents in digital form to create the file structure that I intended. This job was also difficult because of the variety of page sizes and the age and condition of some of the documents; they managed to accurately capture everything. They also made the job easier for me by picking the documents up at my home. Pankaj at E records was invariably courteous and helpful and spent the time needed with me before the job to develop a digital file structure to make the documents most useful. I highly recommend Erecords for document scanning.

        thumb David L.
      •   I chose eRecords to scan over 2000 pages of yearbooks and several hundred photos from the early 90's to early 00's. I was not disappointed. They were one of the few locations in the Bay Area that I contacted that let me drop off and pickup the material in person. The JPG and PDF scans that they sent me were extremely high quality and OCR'd the yearbooks so I can search for text. They were able to repair one of my yearbook's bindings to the point where I couldn't even find the repair! This place is professional and good value for what I received. If something ever happened to my irreplaceable yearbooks and photos I know they're digitized now and backed up to multiple locations on my network and cloud! Highly recommended, Pankaj and eRecords!

        thumb David B.
      •   I found eRecordsUSA on an internet search and contacted them to inquire about scanning to PDFs a set of some six hundred old, faded, tattered pages of an underground/community newspaper I co-founded fifty years ago.  I lucked out on this first call, finding a most professional, efficient, accessible, top notch company to help me archive my newspaper despite these trying, pandemic times.

        thumb Ted R.
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