#1 HR Document Scanning Services in San Francisco CA

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HR document scanning is the complete process of identifying and collecting the different types of documents created by the human resource department. Since companies are making a lot of HR changes, it is necessary for them to keep track of all that goes on with their employees.

The first step in this process is to identify the type of documents that are being created by such departments as well as how many are created per day. Having this information helps you ensure that every document gets saved correctly because it will save you both time and money. This can be performed easily using HR document scanning services.

What Is HR Document Scanning?

Small and big enterprises contain files of resumes, business profiles,  reports etc. Scanning these HR files and storing them in searchable digital formats is known as HR document scanning. By scanning & storing such files, it becomes easier to share these files with multiple users. High-quality document scanners and OCR scanners are used to scan & digitize documents.

HR document scanning is a quick and easy way to streamline your company’s processes. Document scanning helps employers save time and money by putting documents in an organized format for easy retrieval, saving them from destruction, or the loss of important information. This can lead to internal improvements and productivity increases, as well as increased employee safety by ensuring that important documents are readily available at all times.

HR Documents That Can We Scan

HR document scanning is the new trend for businesses and individuals who wish to store critical data. By scanning HR documents you can¬†improving company’s productivity, security and more.

The HR records that are converted into digital copies are;

  • State ID and Social Security cards
  • ¬†Federal and state tax records
  • ¬†Employee benefit reports
  • Resumes, cover letters, and references
  • ¬†Training documents
  • ¬†Project undertaken records
  • ¬†Payment records
  • ¬†Personnel files of employees
  • ¬†Time-clock and shift details
  • ¬†Performance reviews

Why Is HR & Personnel Document Scanning Required?

Before you finalize the best documents scanning Solutions for HR Departments, it is vital to understand the process in detail. The main reason for scanning HR documents is to ensure the privacy of data and records. HR documents contain personal and financial information.

Therefore , scanning and digitizing is preferred . The scanned images are shared to organize an efficient file structure for digital storage and access. However, if you like to process the data for further editions , The OCR scanners can extract the text data and information and turn it to a format that can be accessible by any other document management application.

HR Records Scanning Improves The Hiring Process

Hiring people is a complex process. Selecting resumes, shortlisting them as per their skills, preparing the list of suitable candidates, collaborating with managers to schedule interviews, and then the selection lists is a lengthy process. With document scanning, the time taken for all these activities is cut in half.

When you digitize this process, you can create a seamless workflow system that is easy to handle, update and modify. The scanned HR records can be shared with multiple members. Security and privacy are taken care of by providing a login system.

The sorted data is categorized using a filter that can make it accessible as per the need. This will cut down, the scrolling of entire data, and external wait time factors, and will provide the ability to speed up the HR documentation processes

Hiring human resource document scanning service that is specifically providing a cost-saving, accurate and comprehensive HR record management system

Benefits Of Scanning HR Documents

There are countless benefits to scan HR documents including:

  • Electronic copies of HR records can be forwarded via email easily
  • ¬†Electronically filed agreements will dramatically improve compliance-related matters
  • ¬†Document processes, extracting data for data mining can resolve many issues
  • ¬†Outsourcing record scanning for the HR department improves productivity

Hire Us For Human Resources Document Scanning & Conversion

At eRecordsUSA, we have a specific process for handling HR document scanning projects. Our start-to-finish service allows your organization to build a customized database as per the needs of the HR department.

Our scanning process will help you achieve a customized and organized, digital record management system that is;

  • Easy to operate
  • ¬†Improves productivity of HR department
  • Helps in managing large volume data
  • ¬†Helps you extract data for data mining and AI application
  • ¬†Helps you secure confidential data like employees’ financial data and so on

eRecordsUSA is an ISO/ISMS Certified Women-owned Minority business, based in the San Francisco bay¬† area, California providing a reliable document management solution you can trust. We customize human resources document scanning projects to our client’s needs.

You can take a free consultation and discover the difference by yourself. Our document scanning service is assurance of quality scan and digitization of HR files.


Document Scanning is a process through which an organization takes a digital file of interest and converts it into an electronic document. A document scan can be considered as an important component for any company that plans on expanding its business operations by making use of the rich information that can be extracted from its documents.

This is when companies should consider hiring expert Document scanning services. They do the document scanning and digitization work since they are capable of handling documents that have large sizes and complex formats.

    Book Scanning

    What Our Client Says

    •   I contacted eRecords for a small-scale scanning job. Although they usually work on large projects, Pankaj was more than willing to help with what I was looking for! The scans that came back were high quality, and delivered in a timely matter. eRecords was also the business that quoted me the most competitive price. I would definitely recommend - Pankaj is knowledgable and a great collaborator to work with on meeting any scanning service you may need.

      thumb Nina P.
    •   ERecords USA has provided Fast, Timely, and Amazing quality service for scanning my books and magazines. Ritika, Pankaj, and their Staff are very friendly, flexible, and easy to work with. They go above and beyond in their service. I give them ¬†A+++.

      thumb Rahul P.
    •   I have used eRecordsUSA on three separate occasions and each job was performed exceptionally. All files scanned at high resolution, organized, and returned in a timely manner. Pricing was also very reasonable for such time-intensive work. Management was also very good with their communication.

      I am a digital nomad that owns zero paper, so having all of my files in Google Drive is imperative. With Google's OCR (Optical Coherence Recognition) I can now find my files at lightning speed. ie - I search for [deed], [roof repair], [assessment], etc. and all relevant files "automagically" appear.

      thumb Cameron V.
    •   EXCELLENT quality work. VERY professional. I had some kids art work scanned high resolution that was too large for the scanners at copy shops. eRecordsUSA did a fantastic job and I highly recommend them.

      thumb Stephen M.
    •   ERecords USA provided a fast and accurate turnaround for a request to duplicate X-Rays. ¬†They ensured that copies were accurate prior to payment and went out of their way to produce within a short time.

      thumb Beth S.
    •   Erecords scanned 56 bankers boxes of legal case files and other professional documents for me. This was a particularly difficult and complex job because, in naming files, they had to work from both a written file inventory and the file names on the folders themselves and use a consistent file naming protocol that Erecords and I agreed upon. They did an outstanding job of following this file naming protocol and organizing the documents in digital form to create the file structure that I intended. This job was also difficult because of the variety of page sizes and the age and condition of some of the documents; they managed to accurately capture everything. They also made the job easier for me by picking the documents up at my home. Pankaj at E records was invariably courteous and helpful and spent the time needed with me before the job to develop a digital file structure to make the documents most useful. I highly recommend Erecords for document scanning.

      thumb David L.
    •   I chose eRecords to scan over 2000 pages of yearbooks and several hundred photos from the early 90's to early 00's. I was not disappointed. They were one of the few locations in the Bay Area that I contacted that let me drop off and pickup the material in person. The JPG and PDF scans that they sent me were extremely high quality and OCR'd the yearbooks so I can search for text. They were able to repair one of my yearbook's bindings to the point where I couldn't even find the repair! This place is professional and good value for what I received. If something ever happened to my irreplaceable yearbooks and photos I know they're digitized now and backed up to multiple locations on my network and cloud! Highly recommended, Pankaj and eRecords!

      thumb David B.
    •   I found eRecordsUSA on an internet search and contacted them to inquire about scanning to PDFs a set of some six hundred old, faded, tattered pages of an underground/community newspaper I co-founded fifty years ago. ¬†I lucked out on this first call, finding a most professional, efficient, accessible, top notch company to help me archive my newspaper despite these trying, pandemic times.

      thumb Ted R.
    •   eRecordsUSA did a wonderful job scanning a large, irreplaceable, almost 100-year-old original opera. After checking with the State Library and other printers, we learned that eRecordsUSA was the company that could handle our job. The owner understood the job's importance to us and did the job quickly and professionally.

      thumb Jan a.
    •   Very impressed. Wow. They scanned an old picture for me today, and I can't believe the details they were able to "pull out" of the picture. It's over 60 years old and I am in awe of how this looks. Amazing. Thank you to everyone at eRecords!

      thumb Sylvia Z.
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