Book Scanning & Digitizing Services – Scan Books To PDF

Unlock the value of your book collection with eRecordsUSA’s professional Book Scanning Services. Whether for personal collections, academic institutions, libraries, or publishers, our advanced digitization solutions ensure your books are transformed into high-quality, searchable digital files while preserving the integrity of the originals. With over two decades of experience, eRecordsUSA offers state-of-the-art scanning technology, strict confidentiality, and meticulous attention to detail, ensuring your books are digitized accurately and securely.

Preserve your valuable books for future generations. Contact us at (510) 900-8800 or email [email protected] to schedule your consultation. Discover how our Book Scanning Services can enhance accessibility and preserve your treasured collections.

Home 9 Book Scanning

    Book Scanning Overview

    Today, it would be difficult to imagine a book being published in print form, without having a digital counterpart. With the incredible popularity and affordability of e-readers, it’s possible to store a thousand or more books on a device that fits easily in a purse or a large pocket. What about books that were printed before digitization became so common? Book Scanning Company can be scanned and converted to various digital formats.

    At eRecordsUSA, a leading document scanning & Book Scanning Company have considerable experience in scanning books for schools, universities, libraries and publishing houses, and now we are pleased to offer our services to private citizens who may have collections, or just a few volumes, that they wish to preserve in digital format.

    We ensure personal attention, superior scans, and your complete satisfaction. Books can be scanned into virtually any popular format, and we can arrange free pickup and return for large quantities.

    Medical Records Scanning

    eRecordsUSA is helping many schools, colleges, and universities across the United States by creating digital yearbooks by providing high quality and yet economical yearbook scanning service. The scanned images or digital scans are provided in a Se…


    Bound Book Scanning

    If you are considering to scan your book then STOP ! eRecordsUSA provides book scanning and bulk book scanning services. eRecordsUSA offers the best quality and most reasonable pricing for the quality book scanning service. This company und…


    Notebook Scanning

    eRecordsUSA scanning services specializes in scanning Laboratory Notebook Scanning, Lab Notebook Scanning, Scientific Notebook, Research Notebook Scanning Services. Our scanners are specificall…


    Magazine Scanning

    Once the books are scanned and on the computer at a high resolution, they are then saved in page number order designated in whatever format the client prefers. The most common formats chosen would be JPEG and TIFF. These will appear as flat images…


    How Book Scanning Works


    At eRecordsUSA, we take your books and translate them into digital files that are saved on CD/DVDS, and that can also be stored online.Your job is to decide which books you want to have scanned, and package them for pickup, or ship them to us. Once we have your books, we will begin to prepare them for scanning according to the method you have chosen (see the Services tab for details on the methods available). Then, we’ll scan them for you and create files in the format of your choice:

    • PDF (image only)
    • PDF (searchable with OCR)
    • JPEG
    • TIFF
    • Word (audited or unaudited), RTF or TEXT
    • ePub (for your e-reader)
    • Flipping books for online and offline publications

    Once the scanning has been completed, your books can be stored on digital media or in the eRecordsUSA cloud. You’ll never misplace or lose a book again.

    To learn more about eRecordsUSA’s document scanning services & book scanning services, call us at (510) 900-8800. It will be our pleasure to help you archive your library, collection, or even just a few cherished volumes.

    STAGE 1

    Barcode all boxes and documents

    Barcode all boxes
    and documents

    Inventory and secure seal documents at customers sites

    Inventory and secure
    seal documents at
    customers sites

    Secure transport of documents to HIPAA center

    Secure transport
    of documents to
    HIPAA center

    Inventory & confirm sealed boxes at HIPAA center

    Inventory & confirm sealed boxes at
    HIPAA center

    STAGE 2

    Secured and surveilled storage

    Secured and
    surveilled storage

    STAGE 3

    Prepare documents  in secure environment

    Prepare documents in
    secure environment

    STAGE 4

    Scan documents, data encrypted at rest

    Scan documents, data
    encrypted at rest

    STAGE 5

    Document indexing and data normalization

    Document indexing and
    data normalization

    STAGE 6

    Document quality review

    quality review

    STAGE 7

    Image processing and OCR

    Image processing
    and OCR

    Image and data migration, encrypted at all times

    Image and data migration,
    encrypted at all times

    STAGE 8

    Document re-assembly


    Secure transport of documents, return to customer

    Secure transport of
    documents, return to


    Document destruction at HIPAA center

    Document destruction
    at HIPAA center

    Book Types

    At eRecordsUSA, we scan all types of books, large and small, including (but not limited to):

    • School and university text books
    • Course readers
    • Composition books
    • Reports
    • Journals
    • Manuals
    • Periodicals
    • Log books
    • Map books
    • Reports and brochures
    • Company binders
    • Magazines and periodicals
    • Newsletters
    • Yearbooks
    • Lab Notebooks
    • Research papers
    • Historical books
    • Genealogical books
    • Bound volumes of old newspapers
    • Bound photo albums

    We work with schools and universities, publishing houses, libraries, writers, businesses, and private individuals.

    For any industry

    Departments Benefiting From Book Scanning Services

    Book Scanning & Digitization Services

    eRecordsUSA specializes in scanning every type of book imaginable for schools, universities, publishing houses, libraries, businesses, writers and private citizens.You can have your books scanned in color or black and white, with or without illustrations, and stored on CD/DVD or online.We scan books in two ways:

    Destructive Book Scanning

    The destructive method is most appropriate when your main concern is preserving the information that the book contains, as opposed to the book itself. The spine is cut, and the pages removed and scanned in an ADF scanner. Then, the pages are shredded.

    This is a very cost-effective way of archiving text and images, as well as conserving space. For example, a school or university may wish to make information available to its students without devoting valuable space to multiple copies of texts, theses, and other information that has no inherent physical value, but a great deal of value in terms of information. It’s also useful for private citizens who want to preserve, in readable format, the works of an author they love so that they can return to the books again and again, while freeing up space in the home for other uses.

    Non Destructive Book Scanning

    The non-destructive method leaves the books intact. This method is used most commonly by schools, universities and libraries, when the book itself has value – perhaps it’s rare – but the information still needs to be imparted widely. Digitizing means that the book can be delivered to a number of people, but the book itself is protected from excessive handling. It’s also appropriate for private citizens who may have a book that they love to read over and over, but which has sentimental value – they can read to their heart’s content without damaging the book by handling it excessively.

    With this method, the book is scanned and digitized, and then stored on CD/DVD or in the cloud. The book itself is returned, intact, to the owner.

    Enhancing Your Digital Library: Premier Scanning Solutions

    Cinque TerreBookeye® 4 Professional Archive overhead book scanner and book copier

    ForestOverhead : Bookeye 4 VIA Professional Scanner

    Northern LightsV Cradle Scanners: Atiz BookDrive

    MountainsBook Edge Scanners: Plustek Opticbook A300

    MountainsFlat/ Glass Work: WideTek25 Scanner


    Bookeye® 4 Professional Archive Overhead Book Scanner and Book Copier

    The Bookeye® 4 Professional Archive redefines precision and efficiency, offering unparalleled image quality and easy handling for preserving your valuable collections. Its advanced technology ensures high-resolution scans while maintaining the integrity of the original material, making it a top choice for archival needs.

    ForestOverhead: Bookeye 4 VIA Professional Scanner

    ForestOverhead’s Bookeye 4 VIA Professional Scanner stands at the forefront of digitization technology, providing a seamless blend of speed and accuracy. Designed for high-volume scanning, it captures details with remarkable clarity, ensuring your documents are digitized to perfection, preserving every detail for future generations.

    Northern LightsV Cradle Scanners: Atiz BookDrive

    The Northern LightsV Cradle Scanners, featuring the Atiz BookDrive, revolutionize book digitization by combining ergonomic design with cutting-edge technology. Its cradle system protects the book’s spine while ensuring consistent, high-quality scans, ideal for rare and delicate volumes needing extra care.

    MountainsBook Edge Scanners: Plustek OpticBook A300

    MountainsBook Edge Scanners introduce the Plustek OpticBook A300, a scanner that specializes in edge-to-edge scanning. This powerhouse effortlessly handles large books, providing sharp, distortion-free images that capture the true essence of your books, making it perfect for comprehensive archival projects.

    MountainsFlat/Glass Work: WideTek25 Scanner

    For those requiring exceptional quality in flat or glass work scanning, the WideTek25 Scanner is unmatched. Its expansive surface area accommodates a variety of materials, delivering high-resolution images with precision and ease. The WideTek25 is the definitive solution for capturing intricate details across a wide array of documents.

    Incorporating these state-of-the-art scanning technologies into your digital archiving process not only enhances the accessibility and preservation of your collections but also aligns with the latest advancements in digital scanning solutions. Each scanner has been meticulously selected for its unique capabilities, ensuring your projects benefit from the highest standards of quality and efficiency.

    Types of Book Scanning

    • Flatbed Scanning: Suitable for delicate books; involves manually placing pages on a flatbed scanner.
    • Overhead Scanning: Uses a camera mounted above the book, minimizing contact with pages; ideal for rare or fragile books.
    • Automatic Document Feed (ADF) Scanning: Fast and efficient for non-delicate books; pages are fed automatically into the scanner.

    Technologies Used

    • Optical Character Recognition (OCR): Converts scanned images of text into machine-readable text, enabling text search and editing.
    • High-Resolution Imaging: Ensures the quality and clarity of scanned images, important for preserving detailed illustrations and text.
    • 3D Scanning: Captures the physical attributes of books, useful for archival purposes.

    Services Offered

    • Digitization: Converting physical books into various digital formats (PDF, ePub, MOBI).
    • Indexing and Cataloging: Organizing digital books into searchable databases for easy access.
    • Restoration and Preservation: Enhancing the quality of old or damaged books during the scanning process.
    • Translation: Using OCR and translation software to convert books into different languages.

    Benefits or Advantages of Book Scanning

    • Accessibility – Digital books can be accessed anytime, anywhere, on various devices.
    • Space-Saving – Reduces the need for physical storage space.
    • Preservation – Protects fragile books from further deterioration by reducing physical handling.
    • Searchability – OCR makes it possible to search the full text of digitized books.


    • Quality Control: Ensuring the accuracy of OCR and image clarity.
    • Cost: High-quality scanning services can be expensive, especially for large collections.
    • Handling Delicate Materials: Scanning old or fragile books without causing damage requires specialized equipment and expertise.
    • File Management: Organizing and managing large volumes of digital files can be complex and time-consuming, necessitating efficient systems for indexing and storage.

    Considerations When Choosing a Book Scanning Service in San Francisco

    • Purpose: Define what you need the digital copies for (e.g., preservation, accessibility, searchability).
    • Volume: Consider the number of books to be scanned and the associated costs.
    • Quality Requirements: Determine the resolution and OCR accuracy needed.
    • Turnaround Time: Assess how quickly you need the scanning completed.
    • Budget: Balance the cost with the level of service and quality required.

    By understanding these aspects, you can make informed decisions about utilizing book scanning services to meet your specific needs.

    Book Scanning FAQ’s

    What is Book Scanning?

    With book scanning, a scanner is used to convert your books into various file formats. Depending on the format you choose, the files may be simply readable, or they can also be searchable. Once scanned and converted, your books are stored on digital media or online.

    Why Should I Have My Books Scanned?

    There are two very good reasons to have your books scanned. First, it’s a means of backing up valuable information that you may wish to retrieve and use over and over – that’s why schools and universities are increasingly turning to digital storage for texts, journals, theses, etc. that their students use over and over. When your books are scanned, there’s never any danger of loss or damage, and the files can be used over and over by multiple users.

    Second, if space is at a premium, you can store literally thousands of books digitally on a set of disks or online that would otherwise take up a good deal of square footage. That’s why scanning is desirable even for private citizens who may have small libraries that they want to preserve, while freeing up space in their homes for other purposes.

    Can Any Book Be Scanned?

    Legally, yes, provided that you are not duplicating copyrighted material for re-sale. And physically, the answer is also yes. eRecordsUSA can scan even very large books, and we’re also experienced in handling delicate, collectible books. Often, we are able to handle books that other businesses are unable or unwilling to scan.

    Can I Have My Books Back?

    If you want your books returned to you, we can scan it using the non-destructive method (see the Services tab for more information).

    Outsource All Your Book Scanning to eRecordsUSA

    Book Scanning Services, deploys state-of-art hardware for all Book scanning and imaging solutions. We have in house capability to quickly convert large volumes of books into electronic format, we can scan almost anything type and size of books (prices may vary)

    Book Scanning Pricing

    Book Scanning Cost

    Pricing will vary depending on a variety of factors, including:

    • The number of books to be scanned
    • The size of the books
    • Whether the scanning will be done in color (more expensive) or black and white (less expensive)
    • Whether illustrations will be included
    • The resolution desired
    • The method used (destructive or non-destructive)
    • Whether the books are to be returned (more expensive) or shredded (less expensive)

    Note that the non-destructive method is considerably more expensive than the destructive method of scanning books. When we cut the spine, we get loose sheets of papers, which are scanned using high speed ADF Scanners.

    Note also that we are unable to provide pricing for certain types of books, like yearbooks, other oversize books, or genealogical volumes without obtaining further information from you. Simply provide us with the details, and we’ll get back to you with a quote within 24 hours.

    Contact Us

    If you would like to learn more about how eRecordsUSA can help you to digitize your library or collection for easy storage and retrieval, call us at (510) 900-8800, or use the form on the Contact Us page.



      Book Scanning

      Trust us with your sensitive information. Easy to say but we can prove we are up to the task…

      We have 6 document scanning super centers certified for security, availability, processing integrity, confidentiality, and privacy thanks to our System and Organization Controls (SOC) certifications.

      • SOC/2 for our methodology, and
      • SOC/3 for the way our systems work to keep documents safe.

      In conclusion, your data will be safe and secure with us. We can handle your most sensitive documents

      Stay protected with a HIPAA compliant solution

      Avoid risk

      U.S. Department of Health and Human Services (HHS) penalties can be enforced against entities found to be non-compliant resulting in hefty fines, potential legal action and poor publicity for your organization.

      Safe and secure

      Having access to documents that contain PHI and PII means your organization must follow strict procedures to protect that information. Leverage ARC’s HIPAA compliant service centers and cloud platform to meet these requirements.

      Protect your PHI

      Maintaining data privacy is a HIPAA requirement. Secure your documents that contain PHI and PII with the appropriate administrative, physical and technical safeguards that ensure confidentiality, maintain the integrity of your sensitive data, and prevent loss or breach.

      What Our Client Says

      •   Mr. Sharma is very professional and friendly.  We had eRecords scan our books for archive purposes.  The quality of their service is amazing.  They are fast and timely.  I am very glad that we used eRecords to scan our books and wouldn't hesitate to contact eRecords if we need digitizing/imaging service in the future.

        thumb Esther L.
      •   eRecords has provided an amazing high quality scanning work for our books. Mr. Sharma is very detail oriented and the results are just excellent!

        thumb Eliana D.
      •   I contacted eRecords for a small-scale scanning job. Although they usually work on large projects, Pankaj was more than willing to help with what I was looking for! The scans that came back were high quality, and delivered in a timely matter. eRecords was also the business that quoted me the most competitive price. I would definitely recommend - Pankaj is knowledgable and a great collaborator to work with on meeting any scanning service you may need.

        thumb Nina P.
      •   ERecords USA has provided Fast, Timely, and Amazing quality service for scanning my books and magazines. Ritika, Pankaj, and their Staff are very friendly, flexible, and easy to work with. They go above and beyond in their service. I give them  A+++.

        thumb Rahul P.
      •   I have used eRecordsUSA on three separate occasions and each job was performed exceptionally. All files scanned at high resolution, organized, and returned in a timely manner. Pricing was also very reasonable for such time-intensive work. Management was also very good with their communication.

        I am a digital nomad that owns zero paper, so having all of my files in Google Drive is imperative. With Google's OCR (Optical Coherence Recognition) I can now find my files at lightning speed. ie - I search for [deed], [roof repair], [assessment], etc. and all relevant files "automagically" appear.

        thumb Cameron V.
      •   EXCELLENT quality work. VERY professional. I had some kids art work scanned high resolution that was too large for the scanners at copy shops. eRecordsUSA did a fantastic job and I highly recommend them.

        thumb Stephen M.
      •   ERecords USA provided a fast and accurate turnaround for a request to duplicate X-Rays.  They ensured that copies were accurate prior to payment and went out of their way to produce within a short time.

        thumb Beth S.
      •   Erecords scanned 56 bankers boxes of legal case files and other professional documents for me. This was a particularly difficult and complex job because, in naming files, they had to work from both a written file inventory and the file names on the folders themselves and use a consistent file naming protocol that Erecords and I agreed upon. They did an outstanding job of following this file naming protocol and organizing the documents in digital form to create the file structure that I intended. This job was also difficult because of the variety of page sizes and the age and condition of some of the documents; they managed to accurately capture everything. They also made the job easier for me by picking the documents up at my home. Pankaj at E records was invariably courteous and helpful and spent the time needed with me before the job to develop a digital file structure to make the documents most useful. I highly recommend Erecords for document scanning.

        thumb David L.
      •   I chose eRecords to scan over 2000 pages of yearbooks and several hundred photos from the early 90's to early 00's. I was not disappointed. They were one of the few locations in the Bay Area that I contacted that let me drop off and pickup the material in person. The JPG and PDF scans that they sent me were extremely high quality and OCR'd the yearbooks so I can search for text. They were able to repair one of my yearbook's bindings to the point where I couldn't even find the repair! This place is professional and good value for what I received. If something ever happened to my irreplaceable yearbooks and photos I know they're digitized now and backed up to multiple locations on my network and cloud! Highly recommended, Pankaj and eRecords!

        thumb David B.
      •   I found eRecordsUSA on an internet search and contacted them to inquire about scanning to PDFs a set of some six hundred old, faded, tattered pages of an underground/community newspaper I co-founded fifty years ago.  I lucked out on this first call, finding a most professional, efficient, accessible, top notch company to help me archive my newspaper despite these trying, pandemic times.

        thumb Ted R.