Bound Book Scanning Process – Prepare Books for Scanning

Home 9 Blogs 9 Bound Book Scanning Process – Prepare Books for Scanning

Bound Book Scanning Process

Bound books, also known as hardcover books, are an important part of our cultural and historical heritage. They contain valuable information and knowledge that can be used for research, education, and personal enjoyment. However, as time goes by, these books can become fragile and deteriorate. Such condition of books, makes it difficult to access their contents. This is where bound book scanning comes in.

The blog post will emphasize the importance of using professional bound book scanning company for book scanning. Professional book scanning companies have the necessary equipment, expertise, and experience to ensure that the books are handled and scanned properly. Preserving the integrity of the book and making the scanned text accessible to a wider audience, is the top most priority of bound book scanning services provider.

Importance of Bound Book Scanning

Bound book scanning is the process of digitizing the contents of a bound book, making it accessible in a digital format. This process preserves the integrity of the book while allowing for easy access to its contents. With bound book scanning, the information and knowledge contained in the book can be shared and used by a wider audience, including researchers, educators, and students.

Bound book scanning plays an important role in book archiving for future generations. By digitizing the book, it can be protected from further deterioration and made available for future reference. This is especially important for books that are rare or have historical significance.

Overall, bound book scanning is a crucial step in preserving and making accessible the valuable information and knowledge contained in bound books. It ensures that these books can be used and enjoyed by future generations and contributes to the preservation of our cultural and historical heritage.

Explore our specialized rare book scanning services

Process of Preparing Bound Books for Scanning

  • Assessing the condition of the books
  • Cleaning and preservation of the books
  • Choosing the appropriate scanning technique
  • Preparing the books for scanning
  • Scanning the books
  • Quality assurance and post-scanning processing
  • OCR (Optical Character Recognition) to make the scanned text searchable and editable

I. Assessing the Condition of the Books

Identifying any potential issues or damage to the books: This includes checking for any tears, stains, or missing pages in the book. It also includes checking for any mold or mildew that may have affected the book.

Determining the best method of handling and scanning based on the condition of the books: Based on the condition of the book, the book scanning company will determine the best method of handling and scanning the book.

For example, if the book is in poor condition, it may be scanned using a flatbed scanner. While a book in good condition may be scanned using a high-speed document scanner.

II. Cleaning and Preservation of the Books

Cleaning the books to remove dust and debris: Before bound book scanning, the books are thoroughly cleaned to remove any dust, dirt, or debris that may have accumulated on the pages. This helps to ensure that the book scans are as clear and legible as possible.

Preservation methods to protect the books during the scanning process: The bound book scanning company may use various preservation methods to protect the books during the scanning process. This may include using acid-free paper, UV-protective sleeves, or special preservation boxes.

III. Choosing the Appropriate Bound Book Scanning Technique

Overview of different scanning methods available for bound books: The most common methods used for scanning bound books include flatbed scanning, sheet-fed scanning, and drum scanning. Each method has its own advantages and disadvantages. The bound book scanning service provider will determine the best method based on the condition of the book and the desired outcome.

Explanation of the advantages and disadvantages of each method: Flatbed scanning is the most common method and is the most gentle on the bound book. It is also the most accurate and produces high-quality book scans. Sheet-fed scanning is faster than flatbed scanning but can cause more wear and tear on the book. Drum scanning is the most expensive method but produces the highest-quality scans.

IV. Preparing the Books for Scanning

This is the process of getting a book ready to be digitized. This process can include steps such as cleaning the book, removing any dust or debris, ensuring that pages are properly aligned and not stuck together. This includes rebinding the book if it is in poor condition.

Additionally, it may include making sure the book is open to a certain page or set of pages so that the scanner can easily capture the images. This step is important to ensure that the scanned images are of high quality and that the book is not damaged during the digitization process.

V. Scanning the Bound Books

Gathering necessary materials
Selecting the first bound book and opening it to the first page
Carefully scanning each page of the book for relevant information
Recording relevant information in the notebook (including page number and other details)
Repeating the process for all bound books
Reviewing notes and ensuring all necessary information is recorded
Organizing notes in a logical and easy-to-read manner
Saving notes in a safe place (digital file or physical binder) for future reference

VI. Post-Scanning Processing

Quality assurance procedures to ensure accurate and high-quality scans: After the book is scanned, the scanning company will perform quality assurance procedures to ensure that the scans are accurate and of high-quality. This may include checking for any distortion, blurring, or missing pages.

OCR (Optical Character Recognition) technology to make the scanned text searchable and editable: The scanning company may use OCR technology to make the scanned text searchable and editable. This means that the text can be easily searched and selected, making it easier to navigate the book and find specific information.

VII. OCR to Make the Scanned Text Searchable and Editable

It is a technology that converts scanned text images into machine-readable text, making it searchable and editable. The OCR process involves analyzing the scanned text image, recognizing the characters and symbols in the image. After that converting images into a digital format that can be edited, searched and stored on a computer.

This process allows you to use search functions to quickly locate specific words or phrases within the book. Furthermore, since the text is now in digital format, you can make changes and corrections to the document as needed.

OCR technology is useful when you want to convert paper documents to digital, books, or any other text-based material that you would like to make searchable and editable.

Conclusion

The process of preparing bound books for scanning involves several important steps. These steps ensure that the final scanned images are of high quality and easy to read. These steps include selecting the right bookbinding method, properly cleaning the book, and carefully handling the book during the book scanning process.

Properly preparing bound books for scanning can save time and resources in the long run, resulting in a better end results. Additionally, the use of specialized equipment and techniques can also improve the books final scanned images. Overall, careful preparation and attention to detail are crucial for achieving the best results when scanning bound books.

See also  Large Format Document Scanning Services

Request for Quick Quote

Please complete the form below and we will be in touch shortly. Thank you.

We respect your privacy and will never share your email address or phone number with any unauthorised third parties.

    What Our Client Says

    •   Mr. Sharma is very professional and friendly.  We had eRecords scan our books for archive purposes.  The quality of their service is amazing.  They are fast and timely.  I am very glad that we used eRecords to scan our books and wouldn't hesitate to contact eRecords if we need digitizing/imaging service in the future.

      thumb Esther L.
      12/19/2023
    •   eRecords has provided an amazing high quality scanning work for our books. Mr. Sharma is very detail oriented and the results are just excellent!

      thumb Eliana D.
      12/12/2023
    •   I contacted eRecords for a small-scale scanning job. Although they usually work on large projects, Pankaj was more than willing to help with what I was looking for! The scans that came back were high quality, and delivered in a timely matter. eRecords was also the business that quoted me the most competitive price. I would definitely recommend - Pankaj is knowledgable and a great collaborator to work with on meeting any scanning service you may need.

      thumb Nina P.
      3/23/2023
    •   ERecords USA has provided Fast, Timely, and Amazing quality service for scanning my books and magazines. Ritika, Pankaj, and their Staff are very friendly, flexible, and easy to work with. They go above and beyond in their service. I give them  A+++.

      thumb Rahul P.
      2/28/2023
    •   I have used eRecordsUSA on three separate occasions and each job was performed exceptionally. All files scanned at high resolution, organized, and returned in a timely manner. Pricing was also very reasonable for such time-intensive work. Management was also very good with their communication.

      I am a digital nomad that owns zero paper, so having all of my files in Google Drive is imperative. With Google's OCR (Optical Coherence Recognition) I can now find my files at lightning speed. ie - I search for [deed], [roof repair], [assessment], etc. and all relevant files "automagically" appear.

      thumb Cameron V.
      12/09/2022
    •   EXCELLENT quality work. VERY professional. I had some kids art work scanned high resolution that was too large for the scanners at copy shops. eRecordsUSA did a fantastic job and I highly recommend them.

      thumb Stephen M.
      11/02/2021
    •   ERecords USA provided a fast and accurate turnaround for a request to duplicate X-Rays.  They ensured that copies were accurate prior to payment and went out of their way to produce within a short time.

      thumb Beth S.
      4/21/2021
    •   Erecords scanned 56 bankers boxes of legal case files and other professional documents for me. This was a particularly difficult and complex job because, in naming files, they had to work from both a written file inventory and the file names on the folders themselves and use a consistent file naming protocol that Erecords and I agreed upon. They did an outstanding job of following this file naming protocol and organizing the documents in digital form to create the file structure that I intended. This job was also difficult because of the variety of page sizes and the age and condition of some of the documents; they managed to accurately capture everything. They also made the job easier for me by picking the documents up at my home. Pankaj at E records was invariably courteous and helpful and spent the time needed with me before the job to develop a digital file structure to make the documents most useful. I highly recommend Erecords for document scanning.

      thumb David L.
      2/27/2021
    •   I chose eRecords to scan over 2000 pages of yearbooks and several hundred photos from the early 90's to early 00's. I was not disappointed. They were one of the few locations in the Bay Area that I contacted that let me drop off and pickup the material in person. The JPG and PDF scans that they sent me were extremely high quality and OCR'd the yearbooks so I can search for text. They were able to repair one of my yearbook's bindings to the point where I couldn't even find the repair! This place is professional and good value for what I received. If something ever happened to my irreplaceable yearbooks and photos I know they're digitized now and backed up to multiple locations on my network and cloud! Highly recommended, Pankaj and eRecords!

      thumb David B.
      10/28/2020
    •   I found eRecordsUSA on an internet search and contacted them to inquire about scanning to PDFs a set of some six hundred old, faded, tattered pages of an underground/community newspaper I co-founded fifty years ago.  I lucked out on this first call, finding a most professional, efficient, accessible, top notch company to help me archive my newspaper despite these trying, pandemic times.

      thumb Ted R.
      7/14/2020