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Diocesan Archives / Digitizing Church Records Services In San Francisco, CA

Diocesan Archives Digitizing Church Records Services in Sacramento

When the Boles Fire of 2014 destroyed 150 homes and eight commercial properties in Weed, California, in September 2014, it also destroyed a tremendous amount of recorded history. Two long-standing church buildings, Holy Family Catholic Church and Grace Presbyterian Church, which faced each other in Weed, were destroyed. Consumed in the fire were the complete archives of both congregations: records of births, deaths, weddings, financial contributions, and other historical happenings were lost forever. To make matters worse, the Holy Family had also been storing the historical records of the Holy Cross Catholic Church of Tulelake.

Scarcely a year later, Father John E. Boll, the Diocesan Archivist of the Sacramento Diocese, was contacted by Ron Alexander of Ricoh, who inquired as to whether the diocese had any interest in digitalizing the records of the Sacramento Diocese.

Digitizing Your Church Records – A Big Idea Whose Time Had Come

The first thing that came to Fr. Boll’s mind was the lost archives of the Holy Family and Holy Cross churches. When he met with Ron Alexander to discuss the possibility, it quickly became apparent that the scope of such a project far exceeded the capabilities of Ricoh. Alexander was able to locate a San Francisco Document Scanning & Digitization Company with the reputation of being able to deal successfully with large volumes of work, eRecordsUSA, in Fremont, California. Despite the size of the project, eRecords committed to undertake it.

There seemed to be two shared awarenesses as the concept of the project moved forward. One was a common recognition that it was a massive undertaking that involved gathering and transporting the priceless documents and then entrusting the huge task to eRecords.

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Digitizing Diocesan Records for Future Generations with eRecordsUSA

Over decades or centuries, dioceses, parishes, cemeteries, and churches have accumulated vast collections of historical documentation – bound sacramental registers, fragile manuscripts, property records, interment cards, burial records, correspondence files, and more. These records are irreplaceable primary sources that tell the vast in-depth story of your Catholic heritage and communities. However, they can easily be lost, deteriorate, or be damaged without proper conservation.
This is where eRecordsUSA’s Diocesan Records Archiving Services come in. We are experts in bringing these timeless records into the digital age, ensuring that they are preserved for generations to come. Because our mission is rooted in the belief that the heritage of the parishes, diocese, and churches is invaluable, and through digitizing diocese registers and records, we protect and enshrine this legacy against the unforeseen. That’s why we provide specialized digitizing diocese registers and records services to create digital assets. We scan and digitize fragile registers, sacramental certificates, deeds, council minutes, and other textual records using state-of-the-art professional equipment and decades of experience.

Our Services: A Comprehensive Solution

Our specialized team provides complete diocesan records archiving solutions to digitally preserve diocesan records and make them more accessible. We offer full-service digitization of:

  • Digitizing Sacramental Registers: We meticulously convert baptism, marriage, confirmation, and funeral records into digital formats, making them easily searchable and shareable within the diocesan community.
  • Historical Files & Manuscripts: Fragile, one-of-a-kind documents like parish anniversary booklets, original deeds, council minutes, clergy files, and correspondence contain invaluable historical content to be preserved through document scanning.
  • Archival Quality Scanning: Utilizing state-of-the-art technology, we provide high-resolution scans of historical documents, photographs, and even fragile parchment, ensuring that every detail is captured with the utmost clarity.
  • Secure Data Management: Security and confidentiality are paramount. Our systems ensure that your digital archives are protected with the highest standards of data security, giving you peace of mind.
  • Accessible Archives: Once digitized, records are organized into a user-friendly, searchable database, allowing clergy and authorized staff easy access to historical and contemporary records alike.

Experts in Handling Fragile Historical Documents

We understand the care and precision needed to handle aging sacramental registers and documents without causing further deterioration. Our team is specially trained to prepare and scan registers while preserving integrity. We also dust, clean, and mend documents if needed before imaging.

Our large-scale diocesan records archiving process meets rigorous archival standards – documents are carefully transported in climate-controlled conditions, scanned at high resolutions, and returned promptly once digitized. You have peace of mind that your priceless records remain safe.

Get Digital Access for Enhanced Search and Retrieval of Documents

Once documents are scanned, we process the images and can extract metadata to generate digital copies for online access. Digitizing creates full-text searchable files to make locating records efficient for typed documents. The digital archives copy allows you to leverage powerful software for managing and retrieving records. Online access enables lookups across parishes for genealogy or other research. Backups additionally protect assets from fires, floods, or other disasters.

Secure digital archives allow controlled access for parishes and public searches. Digitizing facilitates the discovery of your diocesan heritage for historical research, genealogy, property management, and other administrative uses.

Why Choose eRecordsUSA for Digitizing Sacramental Registers?

Digitizing sacramental registers and other diocesan records is more than a matter of convenience; it’s a safeguard against loss, a bridge to accessibility, and a commitment to stewardship. The tragedy of lost records, as witnessed in the devastating Boles Fire, underscores the vulnerability of physical archives. However, we digitize all the Diocese Registers and records into durable, accessible formats, ensuring that the spiritual milestones of baptism, marriage, and more are forever preserved.

Here are the following reasons to hire us to Digitizing Church Records:

  • Expertise in Handling Sensitive Documents: Our team is skilled in the meticulous handling of sacramental registers, ensuring that each record is digitized with the respect and care it deserves.
  • Secure and Confidential Process: We prioritize the security and confidentiality of your records, employing strict protocols to protect your information throughout the digitization process.
  • Easy Access and Searchability: Digitizing your records not only preserve them but also makes them easily accessible and searchable. Say goodbye to time-consuming searches through physical archives.
  • Disaster-proof Your Records: In an era where natural disasters can strike unexpectedly, having digital copies of your records means that your community’s history is preserved, no matter what.

Get Started!

Our commitment to excellence has made us trusted partners with dioceses in the San Francisco Bay Area, ensuring their sacred records are preserved for the digital future. It’s time to preserve your diocese’s legacy. Contact us today to explore how our Diocesan Records Archiving Services can secure your historical and sacramental registers for the digital age.

For a free consultation & To receive a free quote, call us at (510) 900-8800 or email us now. Discover more about our services and how we can assist in bringing your diocesan records into the future.

eRecordsUSA offers book archival services in the following areas of California, Redwood City, Santa Clara, Silicon Valley, Mountain View, San Francisco, San Jose, Sunnyvale, San Mateo, Marin East Bay: Milpitas, Contra Costa, Oakland, Pleasanton, Fremont, Hayward, Concord, Livermore, Alameda, San Ramon, Dublin, Napa Valley: Pittsburg, Sonoma, Santa Rosa, Fairfield, Vallejo, Petaluma, Solano & Martinez.

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    What Our Client Says

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      I am a digital nomad that owns zero paper, so having all of my files in Google Drive is imperative. With Google's OCR (Optical Coherence Recognition) I can now find my files at lightning speed. ie - I search for [deed], [roof repair], [assessment], etc. and all relevant files "automagically" appear.

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