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OCR Imaging Services

OCR Imaging Services

Table of Content

OCR Imaging Services in San Francisco Bay Area, California
What Is Optical Character Recognition, or OCR service?
What are the benefits of OCR conversion?
Who Can Leverage OCR?
Question Asked About OCR Conversion Services

OCR Imaging Services in San Francisco Bay Area, California

OCR imaging is a great way to turn small projects, up to about 200 pages, into digital format, allowing them to be searched with ease. Normally this would be a searchable PDF, but other formats are used too, such as Excel and Word.

Best OCR Imaging Services

OCR stands for Optical Character Recognition. OCR basically allows typed documentation to be searchable as a text document or a PDF document. OCR documents are normally scanned at 300 dpi. It is a virtually automated process that doesn’t take long, but is very accurate and efficient.

What Is Optical Character Recognition, or OCR service?


Optical character recognition (OCR) is a vital process to digitize printed or handwritten text from images, such as photos of street signs and products. The business documents such as invoices, bills, financial reports, articles, can be scanned and stored using this scanning solution in digital formats.
Microsoft's OCR technologies are famous for supporting the conversion of printed text into several languages. The tool provides the standard scanning solution in searchable pdf file format.
OCR technology is widely used for data entry from printed paper data records. As a result, you can access data that can be electronically edited, searched, stored, and displayed online.

What are the benefits of OCR conversion?

OCR technology offers an effective data entry platform. This software tool enables quick conversion of scanned documents to searchable text files. These documents converted in images can thus be searched and viewed conveniently when required. The scanned documents can also be shared easily shared with the help of the internet.

There are numerous benefits of this technology. Following are some of the major advantages of OCR data entry:

  • OCR software helps businesses to achieve higher productivity by facilitating quicker data retrieval when required. The time and effort to maintain data of all kinds becomes easy when you implement digitized OCR techniques.
  • Opting for OCR will help businesses cut down on hiring professionals to carry out data extraction. The software tool helps in reducing various other costs, such as copying, printing, shipping, etc. Therefore, OCR eliminates the cost of misplaced or lost documents and offers higher savings in the form of reclaimed office space and maintaining paperless offices.
  • One of the major challenges of data entry is inaccuracy. Automated data entry tools such as OCR data entry result in reduced errors and inaccuracies. The results are remarkable.
  • OCR can scan, document, and catalog information from enterprise-wide paper documents. This simply means that the data can now be stored in an electronic format in servers, eradicating the need for maintaining huge paper files
  • The digitized documents created using OCR are completely text searchable. This helps professionals to quickly look up numbers, addresses, names, and various other parameters that differentiate the document being searched.
  • Several inbound call centers, government offices, airports, railway stations, and other public places where huge data entry is done, OCR data entry tools have reduced the time to process the service.
  • Scanned documents need to be edited most of the time, particularly when some information must be updated. OCR converts data to any preferred digitalformats such as Word, etc., which can be easily edited. Hence the content of scanned documents can be edited easily.

When data is stored electronically in secure servers and distributed systems, it remains safe even under emergencies. When there are sudden fire breakouts or natural calamities, the digitized data can be quickly retrieved to ensure business continuity.

  • Who Can Leverage OCR?


Any government office or enterprise can adopt OCR data entry. Microsoft OCR tool has brought a revolutionary change in making data entry more accurate and efficient.
Outsourcing OCR-based data entry services to a reliable partner can help you save huge costs and valuable time. Some documents which are extensively being digitized include:

  • Invoices
  • Industry articles
  • Tax documents
  • Payroll information
  • Legal Documents
  • Contact information
  • Business cards
  • Financial investments


Full text OCR scanning services also use spell checkers to make sure the data is correct. Some services offer full-text imaging if basic indexing is not enough. Any document that is typewritten can be digitized; regardless of the type of material it is in, for example, microfiche, slides, paper, microfilm, etc.

Sometimes manual data entry may be necessary when imaging documents to be searchable. This could be due to poor quality or worn documents, or perhaps documents that were written by hand. In these cases, the documents need to be manually keyed and proofed. Reliable OCR imaging services will be able to handle the digitizing of virtually any document you may have whether that is via software or manually.

Are you in search of OCR Scanning Services or OCR Imaging Services? If you would like to receive a free quote for your project? Call +1.855.722.6669 or eMail us at info@eRecordsUSA.com.

eRecordsUSA offer document scanning servicesOCR Imaging Services /  Remote Data Entry Services / Data Extraction Services / OCR Conversion And Clean Up in following areas of California, San Francisco, San Jose, San Mateo, Santa Clara, Mountain View, Redwood City, Marin, Silicon Valley, Sunnyvale, East Bay: Alameda, Milpitas, Hayward, Concord, Contra Costa, Fremont, Oakland, Pleasanton, Dublin, Livermore, San Ramon, Napa Valley: Santa Rosa, Solano, Fairfield, Petaluma, Sonoma, Vallejo, Pittsburg & Martinez.

Question Asked About OCR Conversion Services

What is the accuracy rate you guarantee as an OCR document scanning service provider?


OCR technology is generally accepted to be 98% to 99% accurate when it comes to reading and interpreting the information correctly from documents. This means that for a 1,000-page document, up to 980 or 990 characters are accurately read by the software and recorded electronically.
At eRecordsUSA, we guarantee error-free intelligent data entry that requires minimum time to review. Check out our price list! We provide a reliable document scanning service to our customers.


What are the limitations of OCR?

OCR is used for extracting text data from images and classifying it using intelligent analysis. However, even OCR has a set number of limitations which are as follows:
OCR may not correctly scan tilted text and misinterpret handwritten fonts, unlike ICR. This can make certain words or phrases undiscoverable by document processing systems
OCR solutions may fail to interpret text contained in images. These solutions tend to partially read text from graphics and not convert the images into full text for interpretation
Global spell-checking errors and redundancy in error rates is another challenge faced by OCR software in the industry
Incorrect document boundaries across multiple files are a classic limitation of OCR. Embedded documents may be left out and there is a lack of visual classification faced for these documents.

What’s the difference between OCR and ICR?

The document scanning service is done using a use-cases algorithm in both technologies. In both methods, Data capturing is done from paper-based documents. OCR is best used for scanning text-based documents and converting them into digital files. There is no need to manually retype data when you use OCR software and it is considered to be a very cost-effective solution for businesses.
ICR, on the other hand, is ideal for reading handwritten fonts and different styles of cursive text. It can recognize and convert multiple styles of handwriting effectively and is powered by intelligent neural networks which are capable of automatically updating databases. It is an expensive method.
Both methods are used for scanning text-based data. The scanned document is saved in the form of images that are converted in PDF or Tiff file formats. We have expertise in providing OCR service.

Why Choose eRecordsUSA As Your Preferred OCR Outsourcing Company?

With a proven industry experience in providing back-office solutions, we successfully provide OCR scanning and data conversion. We make use of advanced techniques to deliver a high level of accuracy and minimum turnaround time.
The difference in symbols, language, font styles, and page layouts are easily taken care of. Different data formats, including printed text, typed text, handwritten text, audio or visual information, and cursive text can be converted into digital formats

you can rely on us for :

  • Better Support
  • High-Quality Services
  • Tech friendly OCR Scanning
  • Cost-effective  Solutions
  • Data Security
  • Error-free Services

We stringently follow the protocols of data management and its benchmarked standards. The final output is impeccable in accuracy and quality. Over the years our error rate is less than 0.01% for delivering the best bulk document scanning service.
Save you money and increase both the speed and accuracy of your data entry operations using our efficient document scanning service.

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