See how eRecordsUSA transforms fragile manuscripts, historical newspapers, oversized blueprints and day-to-day business records into fully searchable digital assets. Each short success story below details the client’s challenge, our scanning workflow (prep → capture → OCR → metadata → delivery), and the measurable results— from research-ready PDFs to 80 % retrieval-time savings. Browse by industry, then dive deeper or book a free consultation.
Discover how eRecordsUSA digitized the fragile Campbell Press newspaper collection for the Campbell Historical Museum—creating a searchable, preservation-grade digital archive that supports research, public access, and long-term cultural memory in the Santa Clara Valley.
eRecordsUSA partnered with the California State Library to digitize 64,000+ pages of rare archival records, including railroad timetables and photographs. Using FADGI-compliant workflows and metadata-rich delivery, the project preserved fragile assets and enabled long-term public access to California’s cultural history.
eRecordsUSA partnered with San José State University’s Ira F. Brilliant Center to digitize over 42,000 pages of rare Beethoven manuscripts. Using non-invasive imaging and metadata tagging, this project preserved fragile music archives for global academic access.
eRecordsUSA collaborated with Tompkins Conservation, a leading environmental nonprofit, to digitize its vast archive of historic land conservation documents, legal papers, and ecological research. The project involved high-resolution scanning, OCR processing, and secure metadata tagging—ensuring long-term preservation and instant global accessibility of their environmental legacy.
eRecordsUSA proudly partnered with Golden Gate Bridge authorities in San Francisco, California to digitally preserve a vast archive of historic documents, blueprints, and maintenance records. Using high-resolution scanning, indexing, and secure digital archiving, we transformed fragile paper records into fully searchable digital files
From single books to million-page archives digitization — talk to our experts today.
We handle everything from loose business records and bound books to microfilm, oversized maps, photo album scanning and fragile books etc. Our scanners and workflows meet FADGI/NARA heritage standards, so you get preservation-grade files no matter the format.
Every collection is unique, so we build custom pricing around your exact requirements. Factors include page or item count, material fragility, resolution/OCR needs, metadata depth, and deadline. Share a rough inventory and project goals, and we’ll return a detailed, fixed-price quote—typically within one business day.
Standard deliverables are 600 dpi uncompressed TIFF masters for long-term preservation plus 300 dpi OCR-searchable PDFs for daily use. Need JPEG 2000, ALTO XML, or METS wrappers? We support them all.
No. We use non-contact flatbeds, cradle book scanners, and gentle belt-transport equipment. Projects involving 19th-century papers and older have reported zero page loss.
Yes. Every project gets AI-enhanced OCR (98 %+ word accuracy on newsprint) and custom metadata fields—title, date, page, box/folder, or any schema you supply.
Absolutely. We export in ready-to-ingest folder hierarchies with checksums and XML manifests, so you can import into Preservica, CONTENTdm, ArchivesSpace, or any standard DAM in minutes.
From a single rare ledger to 40 million pages. Our secure facilities run 24/7 shifts.
Typical turnaround is 10–15 business days for 50,000 pages; high-volume or multi-format collections are scheduled in overlapping batches to hit exhibition or grant deadlines.
Chain-of-custody barcoding, 24/7 CCTV, background-checked staff, and encrypted storage. For ultra-sensitive archives we deploy a mobile lab to your site—no material ever leaves your building.
Click “Get a Quote” or call 1-510-900-8800. We’ll estimate page counts, timelines, and cost in one call, then send a fixed-price proposal within a day.