Newspaper Scanning Near You
Over 100 Five-Star Reviews • 20+ Years of Experience • Serving California & Nationwide
eRecordsUSA is a nationally recognized provider of newspaper and magazine scanning services, offering structured, searchable digital conversion for bound volumes, loose sheets, and microfilm. We serve public and private institutions including libraries, historical societies, universities, and publishers—preserving valuable print records with precision, compliance, and care.
Based in Fremont, California, all projects are handled in-house at our certified facility with full chain-of-custody control, ISO 9001:2015 quality management, and ISO 27001:2013 data security compliance—making us a preferred vendor for regulated, high-stakes collections.
- Non-Destructive Scanning
- OCR Searchable Outputs
- Bulk Project Handling
Ready to transform your fragile newspaper collections into lasting digital archives? Call (510) 900-8800 or request a quote to start your project today.
Preserve History. Unlock Access. Go Digital
Digitizing old newspapers is about more than preservation—it’s about transforming how your collections are stored, accessed, and shared. Whether you’re archiving decades of microfilm or protecting fragile originals, digital conversion makes your history future-proof.
eRecordsUSA – Trusted Choice for Large-Scale Archival Digitization
Eliminate Bulky Storage & Physical Risk
Digitization removes the need for shelf space, offsite storage fees, and preservation rooms. Once scanned, your newspaper archive becomes lightweight, accessible, and protected against physical degradation or loss.
Boost Research Speed & Data Searchability
With intelligent OCR and metadata tagging, researchers can instantly locate names, dates, headlines, and topics—without manually flipping through pages. This transforms archival use for academic, genealogical, and institutional needs.
Control Access & Distribute Securely
Digital files give you full control over who accesses what—and when. Secure file sharing tools, password protections, and structured access levels ensure institutional data security without sacrificing usability.
Expand Engagement & Educational Outreach
Historical newspapers become digital tools for storytelling, community programs, and virtual exhibits. From classrooms to cultural institutions, digitized records support wider educational access and public enrichment.
Step-by-Step Workflow
How Does Our Newspaper Digitization Process Work?
Every digitization project at eRecordsUSA follows a strict in-house process tailored for archival accuracy, preservation integrity, and institutional reliability. From intake to final delivery, each phase is managed by certified technicians using secure handling and quality control protocols.
1. Consultation and Project Planning
2. Secure Collection Intake & Handling
3. High-Resolution Scanning and Digital Structuring
4. Metadata Tagging & Search Enablement
5. Quality Control & Compliance Review
6. Secure Output & Final Delivery
NEWSPAPER DIGITIZATION FOR LIBRARIES, ARCHIVES, CULTURAL INSTITUTIONS & MORE
Who Can Benefit from Our Newspaper Digitization Services?
Newspaper scanning isn’t one-size-fits-all. At eRecordsUSA, we tailor our solutions to fit the unique preservation needs, compliance demands, and archival goals of diverse institutions. From historical restoration to digital access for public records, we ensure every client’s objectives are met with precision and care.
Audience Segments We Serve
- Libraries & Archives - We help libraries digitize rare books, out-of-print volumes, and historical records to support preservation mandates and improve public accessibility. eRecordsUSA has had the privilege of serving esteemed institutions like the California State Library, the National Park Service, the Castro Valley Public Library, and the National Maritime Historical Society with high-fidelity archival scans that meet institutional standards.
- Museums & Historical Societies - Bound artifacts, handwritten field journals, and cultural manuscripts are scanned with meticulous care. We've had the honor of working with the Computer History Museum, Campbell Historical Museum, The Foster Museum, and even supporting digitization for the iconic Golden Gate Bridge archives.
- Academic Institutions & Researchers - Our team supports faculty and university archives in building OCR-enabled digital research collections. eRecordsUSA has proudly served academic organizations such as the Civilian Conservation Corps, the Sequoia Audubon Society, World Arts West, and the Center for Beethoven Studies at San Jose State University.
- Private Collectors & Families - Whether it’s a multi-generational family Bible or a rare first edition, we treat every private collection with care and discretion. We’ve had the privilege of serving high-net-worth individuals, family trusts, and founders from institutions such as the Kapor Center, as well as estate law firms and professional home organizers.
Flexible Digitization for All Newspaper Formats
What Types of Newspapers & Formats Do eRecordsUSA Digitize?
At eRecordsUSA, we handle all major newspaper formats with precision and care. Whether you’re working with loose issues, oversized bound volumes, or archival microformats, our process is adapted to the condition and structure of your collection—ensuring aligned outputs, searchable content, and digital continuity.
Trusted by Institutions That Demand Accuracy, Confidentiality & Consistency
Why Choose eRecordsUSA for Your Newspaper Digitization Needs?
We go beyond basic scanning—delivering structured digital archives that align with your metadata standards, access control preferences, and regulatory frameworks. Every fragile sheet, bound volume, or archival insert is digitally preserved with integrity, precision, and long-term usability in mind.
Outcome-Focused Results
We digitize with purpose—tailoring output formats, search layers, and structure to fit your digital ecosystem.
- De-skewing & de-warping for bound/spine-curved pages
- Color correction for faded ink or historical tint shifts
- Fragility-safe scanning & non-contact digitization
- OCR enhancement for aged paper & multilingual text
- Double-page spread reconstruction & layout logic
Dedicated Support Throughout the Project
You’ll have a dedicated specialist from consultation to final file delivery, ensuring transparency, accuracy, and collaboration across every milestone.
- Compliance with FADGI, ISO 19264, and NDNP specs
- Support for TIFF, PDF/A, and JP2 archival standards
- Repository-ready metadata schemas (Dublin Core, MODS)
- 100-year sustainability alignment for digital libraries
Customization Built into Every Stage
Our workflows are tailored to your institution—not retrofitted to ours. Whether you need bulk migration, scholarly archive structuring, or cloud integration, we build to fit your systems.
- OCR for multilingual and historical content
- Tagged PDFs for Section 508 & ADA accessibility
- File-level metadata for easy upload to public archives
- Secure delivery: encrypted USB, FTP, or DAM ingestion
Long-Term Value Beyond the Scan
Your archive isn’t just digitized—it’s made discoverable, accessible, and indexable. We enable long-term reuse for digital publishing, community outreach, and academic access.
- OCR & metadata for AI discovery platforms
- Preservation tagging (volume, date, section)
- Filename logic & digital shelf ordering
- DAM-ready file structure for institutional hosting
Frequently Asked Questions About Newspaper Scanning
1. How do you handle fragile or deteriorating newspapers?
We use non-contact scanners and archival-grade handling procedures to digitize delicate materials without causing stress or damage. All materials are pre-assessed before scanning to determine the safest digitization method.
2. Can my digitized newspapers be made searchable?
Yes. We use advanced OCR (Optical Character Recognition) to make your digital files searchable by keywords, dates, names, and phrases. Metadata tagging is also applied to improve file indexing and retrieval.
3. What file formats will I receive?
We support delivery in multiple formats including PDF (searchable or image-only), TIFF, JPEG, and PDF/A. Files can also be structured for repository ingestion, cloud access, or long-term archival use.
4. Do you support bulk scanning projects?
Absolutely. We handle both small archival projects and high-volume collections for libraries, publishers, and institutions. Pickup logistics and secure transport can be arranged nationwide.
5. Can you scan microfilm or microfiche newspapers?
Yes, we digitize 16mm, 35mm, and fiche-based microformats using high-resolution capture systems. Each frame is indexed and structured for easy digital retrieval.
6. How is the final delivery handled?
Files are delivered via encrypted USB drives, secure FTP, cloud-based platforms, or your institution’s preferred transfer method. We also support custom naming conventions, metadata spreadsheets, and bundled PDF packaging.
Why Choose eRecordsUSA?
20+ Years of Trusted Experience in Newspaper Digitization & Archival Access
At eRecordsUSA, we believe newspapers are more than just documents—they are vital cultural artifacts, community memory, and historical evidence. With over two decades of experience in high-resolution digitization, we help organizations transform aging archives into structured digital records that serve future generations.
All projects are executed in-house at our Fremont, CA facility, where we maintain full chain-of-custody control and adhere to national digitization benchmarks. Our workflows follow FADGI, HIPAA, ISO 27001, and Controlled Unclassified Information (CUI) standards standards, ensuring safe, secure, and standards-aligned results.
We digitize
Bound volumes, loose issues, and microfilm
Using non-contact scanning with layout fidelity and pagination integrity
Delivered with structured metadata and OCR for DAMs, public portals, and academic repositories
eRecordsUSA supports
HIPAA, FERPA, and PHMC compliance
Metadata structures aligned with Library of Congress and institutional archiving requirements
File delivery via secure transfer, long-term storage options, and integration into digital ecosystems
Whether you’re digitizing rare religious texts, town records, or a university’s historical press collection, eRecordsUSA provides scalable, preservation-grade scanning solutions—trusted by leading institutions and built for the next century.
Top Scanning & Conversion Services
⭐ What Our Clients Are Saying: Real Results, Real Reliability
Rated 5 Starts For Our Document and Book Scanning Services
At eRecordsUSA, clients across libraries, museums, archives, academic institutions, and government agencies trust us with their most fragile and valuable collections. We don’t just scan—we preserve history. From non-contact scanning to metadata-rich indexing, we deliver digital archives that are as accurate as they are accessible.
Want to See How We Compare? Let us quote your next digitization project and show you why we’re trusted by leading institutions nationwide.