Book Scanning Overview
Today, it would be difficult to imagine a book being published in print form, without having a digital counterpart. With the incredible popularity and affordability of e-readers, it’s possible to store a thousand or more books on a device that fits easily in a purse or a large pocket. What about books that were printed before digitization became so common? Book Scanning Company can be scanned and converted to various digital formats.
At eRecordsUSA, a leading document scanning & Book Scanning Company have considerable experience in scanning books for schools, universities, libraries and publishing houses, and now we are pleased to offer our services to private citizens who may have collections, or just a few volumes, that they wish to preserve in digital format.
We ensure personal attention, superior scans, and your complete satisfaction. Books can be scanned into virtually any popular format, and we can arrange free pickup and return for large quantities.
Yearbook Scanning
eRecordsUSA is helping many schools, colleges, and universities across the United States by creating digital yearbooks by providing high quality and yet economical yearbook scanning service. The scanned images or digital scans are provided in a Se…
Bound Book Scanning
If you are considering to scan your book then STOP! eRecordsUSA provides book scanning and bulk book scanning services. eRecordsUSA offers the best quality and most reasonable pricing for the quality book scanning service. This company und…
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Notebook Scanning
eRecordsUSA scanning services specializes in scanning Laboratory Notebook Scanning, Scientific Notebook, Research Notebook Scanning Services, Personal Diary or Journal, etc. Our scanners are specificall…
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Magazine Scanning
Once the books are scanned and on the computer at a high resolution, they are then saved in page number order designated in whatever format the client prefers. The most common formats chosen would be JPEG and TIFF. These will appear as flat images…
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Rare Book Scanning
Our Rare Book Digitization services are designed to protect and preserve the delicate and valuable books in your collection. Using specialized scanning technology, we handle and digitize even the most fragile books without compromising their condition. This service is ideal for libraries, collectors, and institutions that wish to safeguard….
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How Book Scanning Works
At eRecordsUSA, we take your books and translate them into digital files that are saved on CD/DVDS, and that can also be stored online. Your job is to decide which books you want to have scanned, and package them for pickup, or ship them to us. Once we have your books, we will begin to prepare them for scanning according to the method you have chosen (see the Services tab for details on the methods available). Then, we’ll scan them for you and create files in the format of your choice:
- PDF (image only)
- PDF (searchable with OCR)
- JPEG
- TIFF
- Word (audited or unaudited), RTF or TEXT
- ePub (for your e-reader)
- Flipping books for online and offline publications
Once the scanning has been completed, your books can be stored on digital media or in the eRecordsUSA cloud. You’ll never misplace or lose a book again.
To learn more about eRecordsUSA’s document scanning services & book scanning services, call us at (510) 900-8800. It will be our pleasure to help you archive your library, collection, or even just a few cherished volumes.
Barcode all boxes
and documents
Inventory and secure
seal documents at
customers sites
Secure transport
of documents to
HIPAA center
Inventory & confirm sealed boxes at
HIPAA center
Secured and
surveilled storage
Prepare documents in
secure environment
Scan documents, data
encrypted at rest
Document indexing and
data normalization
Document
quality review
Image processing
and OCR
Image and data migration,
encrypted at all times
Document
re-assembly
Secure transport of
documents, return to
customer
OR
Document destruction
at HIPAA center
Book Types
At eRecordsUSA, we scan all types of books, large and small, including (but not limited to):
- School and university text books
- Course readers
- Composition books
- Reports
- Journals
- Manuals
- Periodicals
- Log books
- Map books
- Reports and brochures
- Company binders
- Magazines and periodicals
- Newsletters
- Yearbooks
- Lab Notebooks
- Research papers
- Historical books
- Genealogical books
- Bound volumes of old newspapers
- Bound photo albums
We work with schools and universities, publishing houses, libraries, writers, businesses, and private individuals.
For any industry
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Manufacturing
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Transportation
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Healthcare
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Engineering
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Government
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Architecture
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Construction
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Education
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Energy
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Retail
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Accounting firm
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Law Enforcement
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Real Estate
Departments Benefiting From Book Scanning Services
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Sales
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Records
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Product Development
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Permits
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Legal
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Investigation
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Risk Management
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Accounts Receivable/Accounts Payable
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Quality Control
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Facilities
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HR
Book Scanning & Digitization Services
eRecordsUSA specializes in scanning every type of book imaginable for schools, universities, publishing houses, libraries, businesses, writers and private citizens.You can have your books scanned in color or black and white, with or without illustrations, and stored on CD/DVD or online.We scan books in two ways:
Destructive Book Scanning
The destructive method is most appropriate when your main concern is preserving the information that the book contains, as opposed to the book itself. The spine is cut, and the pages removed and scanned in an ADF scanner. Then, the pages are shredded.
This is a very cost-effective way of archiving text and images, as well as conserving space. For example, a school or university may wish to make information available to its students without devoting valuable space to multiple copies of texts, theses, and other information that has no inherent physical value, but a great deal of value in terms of information. It’s also useful for private citizens who want to preserve, in readable format, the works of an author they love so that they can return to the books again and again, while freeing up space in the home for other uses.
Non Destructive Book Scanning
The non-destructive method leaves the books intact. This method is used most commonly by schools, universities and libraries, when the book itself has value – perhaps it’s rare – but the information still needs to be imparted widely. Digitizing means that the book can be delivered to a number of people, but the book itself is protected from excessive handling. It’s also appropriate for private citizens who may have a book that they love to read over and over, but which has sentimental value – they can read to their heart’s content without damaging the book by handling it excessively.
With this method, the book is scanned and digitized, and then stored on CD/DVD or in the cloud. The book itself is returned, intact, to the owner.
Enhancing Your Digital Library: Premier Scanning Solutions
Bookeye® 4 Professional Archive overhead book scanner and book copier
Overhead : Bookeye 4 VIA Professional Scanner
V Cradle Scanners: Atiz BookDrive
Book Edge Scanners: Plustek Opticbook A300
Flat/ Glass Work: WideTek25 Scanner
Bookeye® 4 Professional Archive Overhead Book Scanner and Book Copier
The Bookeye® 4 Professional Archive redefines precision and efficiency, offering unparalleled image quality and easy handling for preserving your valuable collections. Its advanced technology ensures high-resolution scans while maintaining the integrity of the original material, making it a top choice for archival needs.
ForestOverhead: Bookeye 4 VIA Professional Scanner
ForestOverhead’s Bookeye 4 VIA Professional Scanner stands at the forefront of digitization technology, providing a seamless blend of speed and accuracy. Designed for high-volume scanning, it captures details with remarkable clarity, ensuring your documents are digitized to perfection, preserving every detail for future generations.
Northern LightsV Cradle Scanners: Atiz BookDrive
The Northern LightsV Cradle Scanners, featuring the Atiz BookDrive, revolutionize book digitization by combining ergonomic design with cutting-edge technology. Its cradle system protects the book’s spine while ensuring consistent, high-quality scans, ideal for rare and delicate volumes needing extra care.
MountainsBook Edge Scanners: Plustek OpticBook A300
MountainsBook Edge Scanners introduce the Plustek OpticBook A300, a scanner that specializes in edge-to-edge scanning. This powerhouse effortlessly handles large books, providing sharp, distortion-free images that capture the true essence of your books, making it perfect for comprehensive archival projects.
MountainsFlat/Glass Work: WideTek25 Scanner
For those requiring exceptional quality in flat or glass work scanning, the WideTek25 Scanner is unmatched. Its expansive surface area accommodates a variety of materials, delivering high-resolution images with precision and ease. The WideTek25 is the definitive solution for capturing intricate details across a wide array of documents.
Incorporating these state-of-the-art scanning technologies into your digital archiving process not only enhances the accessibility and preservation of your collections but also aligns with the latest advancements in digital scanning solutions. Each scanner has been meticulously selected for its unique capabilities, ensuring your projects benefit from the highest standards of quality and efficiency.
Types of Book Scanning
- Flatbed Scanning: Suitable for delicate books; involves manually placing pages on a flatbed scanner.
- Overhead Scanning: Uses a camera mounted above the book, minimizing contact with pages; ideal for rare or fragile books.
- Automatic Document Feed (ADF) Scanning: Fast and efficient for non-delicate books; pages are fed automatically into the scanner.
Technologies Used
- Optical Character Recognition (OCR): Converts scanned images of text into machine-readable text, enabling text search and editing.
- High-Resolution Imaging: Ensures the quality and clarity of scanned images, important for preserving detailed illustrations and text.
- 3D Scanning: Captures the physical attributes of books, useful for archival purposes.
Services Offered
- Digitization: Converting physical books into various digital formats (PDF, ePub, MOBI).
- Indexing and Cataloging: Organizing digital books into searchable databases for easy access.
- Restoration and Preservation: Enhancing the quality of old or damaged books during the scanning process.
- Translation: Using OCR and translation software to convert books into different languages.
Benefits or Advantages of Book Scanning
- Accessibility – Digital books can be accessed anytime, anywhere, on various devices.
- Space-Saving – Reduces the need for physical storage space.
- Preservation – Protects fragile books from further deterioration by reducing physical handling.
- Searchability – OCR makes it possible to search the full text of digitized books.
Challenges
- Quality Control: Ensuring the accuracy of OCR and image clarity.
- Cost: High-quality scanning services can be expensive, especially for large collections.
- Handling Delicate Materials: Scanning old or fragile books without causing damage requires specialized equipment and expertise.
- File Management: Organizing and managing large volumes of digital files can be complex and time-consuming, necessitating efficient systems for indexing and storage.
Considerations When Choosing a Book Scanning Service in San Francisco
- Purpose: Define what you need the digital copies for (e.g., preservation, accessibility, searchability).
- Volume: Consider the number of books to be scanned and the associated costs.
- Quality Requirements: Determine the resolution and OCR accuracy needed.
- Turnaround Time: Assess how quickly you need the scanning completed.
- Budget: Balance the cost with the level of service and quality required.
By understanding these aspects, you can make informed decisions about utilizing book scanning services to meet your specific needs.
Book Scanning FAQ’s
What is Book Scanning?
With book scanning, a scanner is used to convert your books into various file formats. Depending on the format you choose, the files may be simply readable, or they can also be searchable. Once scanned and converted, your books are stored on digital media or online.
Why Should I Have My Books Scanned?
There are two very good reasons to have your books scanned. First, it’s a means of backing up valuable information that you may wish to retrieve and use over and over – that’s why schools and universities are increasingly turning to digital storage for texts, journals, theses, etc. that their students use over and over. When your books are scanned, there’s never any danger of loss or damage, and the files can be used over and over by multiple users.
Second, if space is at a premium, you can store literally thousands of books digitally on a set of disks or online that would otherwise take up a good deal of square footage. That’s why scanning is desirable even for private citizens who may have small libraries that they want to preserve, while freeing up space in their homes for other purposes.
Can Any Book Be Scanned?
Legally, yes, provided that you are not duplicating copyrighted material for re-sale. And physically, the answer is also yes. eRecordsUSA can scan even very large books, and we’re also experienced in handling delicate, collectible books. Often, we are able to handle books that other businesses are unable or unwilling to scan.
Can I Have My Books Back?
If you want your books returned to you, we can scan it using the non-destructive method.
Outsource All Your Book Scanning to eRecordsUSA
Book Scanning Services, deploys state-of-art hardware for all Book scanning and imaging solutions. We have in house capability to quickly convert large volumes of books into electronic format, we can scan almost anything type and size of books (prices may vary)
Book Scanning Pricing
Book Scanning Cost
Pricing will vary depending on a variety of factors, including:
- The number of books to be scanned
- The size of the books
- Whether the scanning will be done in color (more expensive) or black and white (less expensive)
- Whether illustrations will be included
- The resolution desired
- The method used (destructive or non-destructive)
- Whether the books are to be returned (more expensive) or shredded (less expensive)
Note that the non-destructive method is considerably more expensive than the destructive method of scanning books. When we cut the spine, we get loose sheets of papers, which are scanned using high speed ADF Scanners.
Note also that we are unable to provide pricing for certain types of books, like yearbooks, other oversize books, or genealogical volumes without obtaining further information from you. Simply provide us with the details, and we’ll get back to you with a quote within 24 hours.
Contact Us
If you would like to learn more about how eRecordsUSA can help you to digitize your library or collection for easy storage and retrieval, call us at (510) 900-8800, or use the form on the Contact Us page.
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We have 6 document scanning super centers certified for security, availability, processing integrity, confidentiality, and privacy thanks to our System and Organization Controls (SOC) certifications.
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- SOC/3 for the way our systems work to keep documents safe.
In conclusion, your data will be safe and secure with us. We can handle your most sensitive documents
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What Our Client Says
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needed one personal journal scanned - they were super responsive and did a great job of it! Galina T.
5/10/2025 - I contacted the eRecordsUSA team for a project scanning several dozen journals. I was a little nervous at first about shipping irreplaceable personal records for someone else to handle, but from the first call with Pankaj it was clear I was in excellent hands. From start to finish I've never experienced such thoughtful, responsive customer service, and the final color scans I received are sharp, accurate, and perfectly organized. I am thrilled to have over a decade of journals scanned and preserved so beautifully. eRecordsUSA will be my first call for any future digitizing needs. Jenny G.
4/23/2025 - Excellent digitization services! Swift email replies to any questions (usually within hours if not minutes).
My three 300+ page hardback books were very professionally scanned into PDFs and they look stunning! Joshua B.
4/10/2025 - Pankaj and crew at eRecordsUSA did a beautiful job making scans of our old family archives that span four generations. Now I have thousands of neatly organized .pdf files with crisp & clear scans of my family's handwritten letters, photos, slides, and fragile documents from 100 years ago. I've been daydreaming about this project for over a decade, and I'm very grateful to now have it so successfully completed. Brian S.
2/25/2025 - I had an unusual requirement that involved scanning a 4' by 8' document on a roll. The staff did an excellent job capturing all the information, using several approaches to ensure the best reproduction. I'm grateful for the time the staff took to explain the options. I'm very pleased with the result. Lawrence I.
1/28/2025 - My experience with E-Records USA and their dedicated team was beyond reproach. They kindly hand held me through a long term project of digitizing every photo album, framed photo, and CD accumulated for over 30 years. They showed me what they could do back in 2022 and waited patiently until I was fully ready to make the project happen in 2024. I know they have many other clients, but I always felt like I was priority and important. They never shied away from all my questions, concerns, and fairly constant stream of emails. They patiently took me through the whole project and kept me updated informed at every step. This was not inexpensive, but the peace of mind I have that all our memories are now safely stored in a few places and can be accessed by my family at any time is worth it. And I freed up many, many boxes and therefore shelves full of bulky photo albums and framed pictures. It was something I had wanted to do for several years and I am so glad I found a company that was so trustworthy and caring about these invaluable memories. I would work with them in the future without question. They went above and beyond. Joan L.
11/16/2024 - They copied my 500 page family genealogy book and created a PDF file so that I can share with other family members. They did a wonderful job at a reasonable price. Marty F.
10/03/2024 - Had them digitize my grandmother's daily diary from 1912. It was in a bound journal. Files came out great. My cousins were thrilled to be able to read it. Was done in only a few short days. Carolyn B.
6/05/2024 - My family and I feel so fortunate to have found Pankaj and eRecords USA. We have dozens of family photo albums and with three siblings there wasn't going to be a good way to split them up. The photos were in albums with plastic sheet covers and many of them had writing on the back and/or on the side of the picture on the album itself. We wanted to preserve the handwriting and information about the photo and the actual photos.
Before consulting with Pankaj my highest hope was to get the photos scanned. What he was able to do went above and beyond what I had hoped for. Not only did he create a PDF each album, preserving the order of the photos and all of the handwriting, but he then provided individual scans of every single photo AND the information on the back at a resolution quality that will allow us print the photos in the future. Not a single photo was damaged and some of them were in albums for over 70 years.
I can't imagine the patience and perseverance it took to gently handle these hundreds of photos. In addition to the quality of the work, the communication, customer service, delivery times, accuracy of pricing and transparency of the process were top notch. We are so grateful to have these memories preserved for ourselves and future generations. Thank you Pankaj and team! sarah k.
6/01/2024 - I used their services to scan a book without damaging it. The scan was of very good quality, the book undamaged. I am very satisfied of the work done. Maurizio B.
5/28/2024
