From Storage Rooms to Searchable Archives
For organizations managing legacy film formats โ from 16mm reels and 35mm negatives to microfilm and aperture cards โ digitization is more than just preservation. Itโs how institutions future-proof their archives, reduce risk, and make records instantly accessible.
At eRecordsUSA, we specialize in large-scale film digitization projects, helping government agencies, universities, healthcare systems, and enterprise teams transform bulky analog media into fully indexed, searchable, and secure digital archives.
Benefits of Digitizing Your Film Archives
Reduce Physical Storage Risks & Costs
Digitize thousands of film reels, microfiche, and X-rays to free up storage space and eliminate threats from fire, water damage, and long-term degradation.
Enable Secure, On-Demand Access
Access digitized films instantly via secure cloud portals, encrypted drives, or internal systems โ all with metadata-tagged assets for fast retrieval.
Preserve Institutional Memory
From historical footage and research films to compliance records, digitizing ensures your archival media remains intact, discoverable, and usable for decades.
Boost Retrieval Speed & Productivity
Our OCR-enabled indexing and structured metadata make it easy to locate exact reels, frames, or formats in seconds โ supporting audits, research, or daily operations.
Our Proven 6-Step Scanning Workflow
How We Digitize Film?
From historical film reels to aperture cards and microfilm archives, our digitization process is built for accuracy, preservation, and full chain-of-custody control.
Trusted Nationwide for Enterprise & Archival Film Digitization
Who Trusts Us With Their Film Archives?
We proudly support institutions across the U.S. in transforming fragile film libraries into secure, digital assets. eRecordsUSA is the partner of choice for organizations that demand precision, security, and long-term preservation. From academic archives to aerospace contractors, our clients span sectors where film digitization isnโt just helpfulโitโs mission-critical.ย
Audience Segments We Serve
Scanning Service | Representative Clients |
---|---|
Archival Film Reels & Microfilm Digitization Projects: Historical microfilm, government reels, archival footage |
โข Midwest State Archives, IL โข Regional Heritage Foundation, TX โข Municipal Records Bureau, OR |
Aperture Card & Engineering Drawing Scanning Projects: Blueprints, aperture cards, engineering schematics |
โข Confidential Aerospace Vendor, CA โข University Facilities Dept., PA โข Engineering Archives, NV |
Medical X-ray & Radiographic Film Scanning Projects: Diagnostic film, radiographs, medical imaging archives |
โข Childrenโs Medical Network, NY โข Oncology Center West, AZ โข Regional Imaging Clinic, GA |
Historical Slide & Negative Scanning Projects: Archival slides, photographic negatives, fragile image scans |
โข National Museum Curation Lab, DC โข Private University Collections, MA โข State Library & Archives, WA |
Educational & Research Film Archives Projects: AV teaching media, research film, instructional reels |
โข Charter Schools Consortium, FL โข Academic Research Collaboration, MI โข State Board of Education, CO |
Built for Archives. Trusted by Institutions
What Film Scanning Features Matter Most for Large-Scale Preservation?
When accuracy, scale, and compliance are critical, generic digitization won’t cut it. At eRecordsUSA, our film scanning services are designed to meet the unique demands of historical preservation, enterprise archiving, and public-sector complianceโdelivered entirely in-house from our Fremont, CA facility.
We serve institutions across the Greater San Francisco Bay Area and beyond with unmatched technical capabilities and reliability.
Built for Scale. Aligned for Archives
Why Do Institutions Choose eRecordsUSA for Bulk Film Digitization?
High-volume film scanning isn’t just about image resolutionโit’s about long-term data integrity, compliance, and the ability to integrate with institutional archives. At eRecordsUSA, we support mission-critical digitization efforts for museums, healthcare groups, universities, and government agenciesโproviding more than a service: we deliver a scalable preservation strategy.
High-Speed Output Without Quality Tradeoffs
Need Large Archives Digitized Quickly? Weโre Built for It. Our high-efficiency workflows are designed to meet both urgency and accuracy demands:
- Digitize over 500,000 frames in as little as 4โ6 weeks
- Staggered delivery options for multi-phase or ongoing archives
- Expedited services available for compliance audits or time-sensitive assets
Dedicated Project Guidance from Start to Finish
Work with a Human, Not Just a System. Each engagement includes a dedicated consultant to guide your team:
- One-on-one project onboarding and archive planning
- Help with film type identification and intake coordination
- Transparent updates during every phase of digitization
Ready for Your Digital Archive System
Seamless Integration with Your Existing Workflows. Your digitized assets arrive organized and ready to plug into your archival systems:
- Outputs in TIFF, JPEG, or custom formats
- Support for institutional metadata standards and file-naming logic
- Custom folder structures to mirror your current hierarchy
Built for Repeatable, Long-Term Digitization
Not Just a One-Time Project. A Scanning Partner for the Long Haul. We work with many clients on multi-year or rotating digitization needs:
- Scalable batch handling for departments or seasonal collections
- Full support for continuous preservation mandates
- Optional asset tracking & catalog continuity for long-term collection integrity
FAQs About Film Scanning Services
1. What types of film can you digitize in bulk?
We support high-volume scanning of 16mm & 35mm film, microfilm rolls, microfiche, aperture cards, X-rays, slides, and negatives. Whether you’re working with archival collections or engineering documents, we can handle mixed media formats with precision.
2. Whatโs the typical turnaround time for large film scanning projects?
Most bulk digitization projects are completed within 2โ4 weeks, depending on the number of items, film condition, and metadata indexing requirements. Rush services are available for time-sensitive collections.
3. Are your digital files compatible with archival systems?
Yes. We deliver outputs in TIFF, JPEG, or PDF, with structured metadata and folder hierarchies that support integration into institutional archive systems, content management platforms, or digital libraries.
4. Can you scan damaged, curled, or moldy film?
Yes. We use non-destructive scanners and gentle cleaning protocols designed for deteriorated media. Techniques like humidity-controlled flattening are used to preserve content during scanning.
5. Is metadata indexing or cataloging included?
Absolutely. We offer OCR indexing, custom file naming, and metadata tagging by document title, reel ID, subject, or other archive-specific fieldsโso your digitized files are searchable and retrieval-ready.
6. How do you ensure confidentiality and data security?
All scanning takes place in-house at our HIPAA-compliant, ISO 27001-certified facility. We maintain a full chain of custody, restrict access by role, and log all handling activity for full audit traceability.
Future-Ready Archiving for Digital Transformation
Turn Legacy Film Archives Into Searchable, Shareable, Long-Term Digital Assets
Preserving film is just the first stepโtrue value emerges when your archives become structured, searchable, and secure digital collections. At eRecordsUSA, we help institutions across the San Francisco Bay Area, Greater Bay Area, and surrounding cities transform analog media into future-proof digital assets that support research, compliance, and collaborative workflows.
From historical preservation to department-wide access, our process ensures every reel, card, or strip is digitized with precision and organized for practical useโtoday and decades from now.
Ready to Modernize Your Film Archives? Start with a free, no-obligation quote. We’ll guide your team from project scoping to long-term digital continuityโwith zero outsourcing and full confidentiality.
Top Scanning & Conversion Services
โญ What Our Clients Are Saying: Real Results, Real Reliability
Rated 5 Starts For Our Document and Book Scanning Services
At eRecordsUSA, clients across libraries, museums, archives, academic institutions, and government agencies trust us with their most fragile and valuable collections. We donโt just scanโwe preserve history. From non-contact scanning to metadata-rich indexing, we deliver digital archives that are as accurate as they are accessible.
Want to See How We Compare? Let us quote your next digitization project and show you why weโre trusted by leading institutions nationwide.