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Film Scanning Services โ€“ Digitize 16mm, 35mm, Microfilm & More

Over 100 Five-star Reviews โ€ข 20+ Years of Experience โ€ข Serving the San Francisco Bay Area, California

At eRecordsUSA, we provide secure, high-volume film scanning and digitization services for organizations across the San Francisco Bay Area and beyond. With over 20 years of experience, we help government agencies, universities, healthcare systems, and Fortune 500 companies digitize legacy film formats โ€” including 16mm and 35mm reels, aperture cards, X-ray films, microfilm, and photographic negatives.

All film digitization is handled 100% in-house at our secure Fremont, CA facility โ€” never outsourced โ€” ensuring full chain of custody, HIPAA and FERPA compliance, and unmatched confidentiality.

Whether you’re looking to scan historical motion picture reels, engineering aperture cards, or thousands of archival film rolls, we deliver at scale with enterprise-grade scanners, detailed metadata tagging, and OCR indexing. Your analog archives are transformed into searchable, shareable, and future-proof digital assets.

Call us today or request a free quote for your bulk film digitization project.

From Storage Rooms to Searchable Archives

For organizations managing legacy film formats โ€” from 16mm reels and 35mm negatives to microfilm and aperture cards โ€” digitization is more than just preservation. Itโ€™s how institutions future-proof their archives, reduce risk, and make records instantly accessible.

At eRecordsUSA, we specialize in large-scale film digitization projects, helping government agencies, universities, healthcare systems, and enterprise teams transform bulky analog media into fully indexed, searchable, and secure digital archives.

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Benefits of Digitizing Your Film Archives

Reduce Physical Storage Risks & Costs

Digitize thousands of film reels, microfiche, and X-rays to free up storage space and eliminate threats from fire, water damage, and long-term degradation.

Enable Secure, On-Demand Access

Access digitized films instantly via secure cloud portals, encrypted drives, or internal systems โ€” all with metadata-tagged assets for fast retrieval.

Preserve Institutional Memory

From historical footage and research films to compliance records, digitizing ensures your archival media remains intact, discoverable, and usable for decades.

Boost Retrieval Speed & Productivity

Our OCR-enabled indexing and structured metadata make it easy to locate exact reels, frames, or formats in seconds โ€” supporting audits, research, or daily operations.

Our Proven 6-Step Scanning Workflow

How We Digitize Film?

From historical film reels to aperture cards and microfilm archives, our digitization process is built for accuracy, preservation, and full chain-of-custody control.

1. Secure Intake & Film Inventory Control

Each film shipment is logged, barcoded, and reconciled against your inventory list. This ensures full traceability throughout the digitization processโ€”essential for government, archival, and institutional compliance.

2. Careful Film Cleaning & Prep

Before scanning, we gently clean and inspect each reel, slide, or strip. We address common issues like brittleness, dust, curling, or damageโ€”ensuring safe handling of even fragile film stock.

3. High-Resolution Film Scanning

We use format-specific scanners (for 16mm, 35mm, microfilm, aperture cards, photo negatives, etc.) to digitize film at archival-grade resolutionโ€”capturing every frame clearly, without loss.

4. Image Correction & Visual Restoration

Where needed, we apply non-destructive adjustments such as scratch reduction, color balancing, and alignment to improve clarityโ€”while preserving the original look and authenticity of the source.

5. Metadata Tagging & OCR (When Applicable)

For formats like aperture cards or microfiche, we extract and embed metadata (e.g. project numbers, titles, dates), and apply OCR when content is text-basedโ€”making your digital film archives searchable.

6. Final Review & Output Delivery

We verify every scanned file for accuracy, clarity, and completeness. Final files are delivered in your preferred formatโ€”TIFF, JPEG, searchable PDF, or custom specsโ€”ready for archive, upload, or integration.

Trusted Nationwide for Enterprise & Archival Film Digitization

Who Trusts Us With Their Film Archives?

We proudly support institutions across the U.S. in transforming fragile film libraries into secure, digital assets. eRecordsUSA is the partner of choice for organizations that demand precision, security, and long-term preservation. From academic archives to aerospace contractors, our clients span sectors where film digitization isnโ€™t just helpfulโ€”itโ€™s mission-critical.ย 

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Audience Segments We Serve

Scanning Service Representative Clients
Archival Film Reels & Microfilm Digitization
Projects: Historical microfilm, government reels, archival footage
โ€ข Midwest State Archives, IL
โ€ข Regional Heritage Foundation, TX
โ€ข Municipal Records Bureau, OR
Aperture Card & Engineering Drawing Scanning
Projects: Blueprints, aperture cards, engineering schematics
โ€ข Confidential Aerospace Vendor, CA
โ€ข University Facilities Dept., PA
โ€ข Engineering Archives, NV
Medical X-ray & Radiographic Film Scanning
Projects: Diagnostic film, radiographs, medical imaging archives
โ€ข Childrenโ€™s Medical Network, NY
โ€ข Oncology Center West, AZ
โ€ข Regional Imaging Clinic, GA
Historical Slide & Negative Scanning
Projects: Archival slides, photographic negatives, fragile image scans
โ€ข National Museum Curation Lab, DC
โ€ข Private University Collections, MA
โ€ข State Library & Archives, WA
Educational & Research Film Archives
Projects: AV teaching media, research film, instructional reels
โ€ข Charter Schools Consortium, FL
โ€ข Academic Research Collaboration, MI
โ€ข State Board of Education, CO

Built for Archives. Trusted by Institutions

What Film Scanning Features Matter Most for Large-Scale Preservation?

When accuracy, scale, and compliance are critical, generic digitization won’t cut it. At eRecordsUSA, our film scanning services are designed to meet the unique demands of historical preservation, enterprise archiving, and public-sector complianceโ€”delivered entirely in-house from our Fremont, CA facility.

We serve institutions across the Greater San Francisco Bay Area and beyond with unmatched technical capabilities and reliability.

1. Bulk-Friendly Intake - Scan-by-Box Simplicity

Send your reels, cards, or rolls using our secure bulk film scanning box systemโ€”ideal for museums, archives, and government agencies managing large collections.

3. Format-Dedicated Equipment - Precision for Every Film Type

From 35mm and 16mm reels to microfiche, negatives, and slidesโ€”we use dedicated hardware for each medium, ensuring clean scans without resolution compromise or damage risk.

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2. Certified Secure Facility - HIPAA & ISO-Aligned Handling

Our scanning workflows follow HIPAA, ISO 27001, and industry-specific compliance protocolsโ€”built for sensitive film assets like medical X-rays and classified government footage.

4. Built-In Metadata & OCR - Search-Ready from Day One

Every scanned frame can be indexed by title, reel ID, or metadata fields. OCR is applied where applicable for searchable archives, faster retrieval, and integration into DAMs or internal systems.

On request, we apply color correction, scratch cleanup, and archival-grade QA to enhance film quality while preserving authenticity.

Built for Scale. Aligned for Archives

Why Do Institutions Choose eRecordsUSA for Bulk Film Digitization?

High-volume film scanning isn’t just about image resolutionโ€”it’s about long-term data integrity, compliance, and the ability to integrate with institutional archives. At eRecordsUSA, we support mission-critical digitization efforts for museums, healthcare groups, universities, and government agenciesโ€”providing more than a service: we deliver a scalable preservation strategy.

High-Speed Output Without Quality Tradeoffs

Need Large Archives Digitized Quickly? Weโ€™re Built for It. Our high-efficiency workflows are designed to meet both urgency and accuracy demands:

  • Digitize over 500,000 frames in as little as 4โ€“6 weeks
  • Staggered delivery options for multi-phase or ongoing archives
  • Expedited services available for compliance audits or time-sensitive assets
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Dedicated Project Guidance from Start to Finish

Work with a Human, Not Just a System. Each engagement includes a dedicated consultant to guide your team:

  • One-on-one project onboarding and archive planning
  • Help with film type identification and intake coordination
  • Transparent updates during every phase of digitization

Ready for Your Digital Archive System

Seamless Integration with Your Existing Workflows. Your digitized assets arrive organized and ready to plug into your archival systems:

  • Outputs in TIFF, JPEG, or custom formats
  • Support for institutional metadata standards and file-naming logic
  • Custom folder structures to mirror your current hierarchy
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Built for Repeatable, Long-Term Digitization

Not Just a One-Time Project. A Scanning Partner for the Long Haul. We work with many clients on multi-year or rotating digitization needs:

  • Scalable batch handling for departments or seasonal collections
  • Full support for continuous preservation mandates
  • Optional asset tracking & catalog continuity for long-term collection integrity

FAQs About Film Scanning Services

1. What types of film can you digitize in bulk?

We support high-volume scanning of 16mm & 35mm film, microfilm rolls, microfiche, aperture cards, X-rays, slides, and negatives. Whether you’re working with archival collections or engineering documents, we can handle mixed media formats with precision.

2. Whatโ€™s the typical turnaround time for large film scanning projects?

Most bulk digitization projects are completed within 2โ€“4 weeks, depending on the number of items, film condition, and metadata indexing requirements. Rush services are available for time-sensitive collections.

3. Are your digital files compatible with archival systems?

Yes. We deliver outputs in TIFF, JPEG, or PDF, with structured metadata and folder hierarchies that support integration into institutional archive systems, content management platforms, or digital libraries.

4. Can you scan damaged, curled, or moldy film?

Yes. We use non-destructive scanners and gentle cleaning protocols designed for deteriorated media. Techniques like humidity-controlled flattening are used to preserve content during scanning.

5. Is metadata indexing or cataloging included?

Absolutely. We offer OCR indexing, custom file naming, and metadata tagging by document title, reel ID, subject, or other archive-specific fieldsโ€”so your digitized files are searchable and retrieval-ready.

6. How do you ensure confidentiality and data security?

All scanning takes place in-house at our HIPAA-compliant, ISO 27001-certified facility. We maintain a full chain of custody, restrict access by role, and log all handling activity for full audit traceability.

Future-Ready Archiving for Digital Transformation

Turn Legacy Film Archives Into Searchable, Shareable, Long-Term Digital Assets

Preserving film is just the first stepโ€”true value emerges when your archives become structured, searchable, and secure digital collections. At eRecordsUSA, we help institutions across the San Francisco Bay Area, Greater Bay Area, and surrounding cities transform analog media into future-proof digital assets that support research, compliance, and collaborative workflows.

From historical preservation to department-wide access, our process ensures every reel, card, or strip is digitized with precision and organized for practical useโ€”today and decades from now.

Ready to Modernize Your Film Archives? Start with a free, no-obligation quote. We’ll guide your team from project scoping to long-term digital continuityโ€”with zero outsourcing and full confidentiality.

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โญ What Our Clients Are Saying: Real Results, Real Reliability

At eRecordsUSA, clients across libraries, museums, archives, academic institutions, and government agencies trust us with their most fragile and valuable collections. We donโ€™t just scanโ€”we preserve history. From non-contact scanning to metadata-rich indexing, we deliver digital archives that are as accurate as they are accessible.


Want to See How We Compare? Let us quote your next digitization project and show you why weโ€™re trusted by leading institutions nationwide.