Large Format Document & Blueprint Scanning Service

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Large Format and Blueprint Scanning

eRecordsUSA Offers scanning services like, Images of large format documents,wide format document scanning, engineering drawings, Blueprint Scanning, plans, maps and more.

Are you currently looking for a way to convert large format documents such as blueprints or maps to digital files? Well, digital transformation is no longer a concept of the future and it has become an essential task for both private companies, entrepreneurs, and public companies. 
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Very high volumes of documents are generated every day that accumulate until the situation can become unsustainable: problems of order, organization, and, above all, reduced productivity of workers who waste their time finding a document
Specifically, digitization has been a very interesting turning point for all those organizations that, due to their activity, have generated or accumulated documents for years. They are generating such documents in their offices and premises with unusual formats, such as blueprints, maps, posters, designs or, in definitive: cartographic material. 

  • How do I scan a large format document?
  • What advantages do I get from scanning blueprints?
  • Where do I digitize blueprints and maps?

Keep reading this post and you will get the answers to all your questions regarding the large format blueprint scanning!

Who May Be Interested In Large Document Scanning?

LARGE FORMAT SCANNING SERVICES

Often, when we talk about document digitization, the mass scanning of files in the office comes to mind. However, the concept goes much further and is applicable to all physical documents that wish to be preserved, regardless of the activity sector.

What happens to the blueprints and sketches accumulated over several years in an architecture office?

Obtaining a digital copy of blueprints and designs can be really interesting for those architects who, due to their activity and career, accumulate a large volume of documents.

For blueprint scanning, the solution is to use a large format scanner to avoid accumulation and facilitate the search for information.

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But the digitization of documents of this magnitude does not only affect architecture firms. The blueprint scanning and large-format documents are of interest to all those sectors that, due to their activity, work with cartographic material on a daily basis or that, due to their trajectory, have used it and now have it accumulated:

Urban planning companies, geographic sectors, industrial engineering companies, or design companies. 

Advantages Of Blueprint And Map Scanning

ADVANTAGES OF BLUEPRINT AND MAP SCANNING

The digitization of large format documents represents real challenges in terms of archiving and accessibility of information. Here are the main advantages:

  • Obtain a digital copy of the original documents: The digitization of blueprints, maps, designs, or cartographic materials is especially useful to have an electronic copy, among other things to have fast, direct and secure access to the information in the same computer system.
  • Saving space: The characteristics and dimensions of this types of document make it difficult to store and preserve it. Although a company no longer uses blueprints or maps in physical format, they accumulate a large number of old paper documents. The possibility of obtaining a digital copy of each of them will allow you to free up that valuable space in an office and have access to them in a very simple way.
  • It reduces the risk of loss and promotes economic savings: The risk that, in the event of a catastrophe, significant losses of great value will occur. For this reason, having a digital copy will allow us to access it safely. In addition, we will save on paper, printer, ink, etc.
  • Autocad: Scanning blueprints or any other types of large format document, in addition to allowing us to obtain a digital copy, will offer us the advantage of vectorizing it so that it can later be edited in systems such as Autocad.

Also Read: Wide Format Blueprint Scanning

How To Scan A Large Format Document?

How to Scan Large Format Documents

Cartographic materials are those documents that have certain peculiarities derived from their format, size, material and function. For example, sketches, blueprints, maps, atlases, posters, or books. All of them coincide in a series of problems and barriers when working due to their manageability, storage, diffusion, etc.

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The digitization of blueprints and maps can be somewhat uncomfortable due to the characteristics of the format. To do this, it is necessary to use the necessary and specific tools that allow them to be scanned without damaging the integrity of the original.

The success or failure of the scanning of drawings and documents will depend on the type of provider that we choose to carry out this task. Therefore, for the choice to be the ideal one, a series of requirements must be taken into account:

  • The supplier or company that is going to digitize the blueprints of a company must have sufficient experience in the sector. In addition, your team will have perfectly qualified professionals who at all times know what type of material or format they are dealing with.
  • They must have knowledge and decision-making capacity to guide the client exactly towards the best solution for their requirement. That is, being able to recommend and explain the pros and cons based on the type of information in front of you.
  • Scanning large-format documents is not an easy task, therefore a high-performance large-format scanner is required and not a regular scanner, which can often be insufficient for image and data recognition and can end, at best, with very poor quality images.
  • The supplier must have a structure and planning of the large document scanning process where all the steps to be followed and how to act in each case will be established.
  • Creation of backup copies, in case, in case of catastrophe or accident we always have more than one digital copy saved.
  • For the most sensitive documents or those that present a poor state of conservation, it is best to use some polyester covers to cover them and start scanning the blueprints. In this way, we increase security and prevent the original document from destroying or losing its properties.
  • The broader the range of possibilities and formats in which to convert a document, the better. Depending on the client’s needs, it is possible to decide whether they want to convert them into digital images or in another type of format that takes up less space. As long as the quality is maintained.
  • Creation of labels and descriptions in each of the images and files resulting from the digitization, in this way at all times we know the type of work, the file number or the date on which the scan was made. In addition, it would be advisable to add keywords or relevant words so that if you need the digital copy we can find it more quickly and easily.
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Digitalize Blueprints And Maps In eRecordsusa

Among all the digitization services that eRecordsUSA offers, one of the most unique is the scanning of blueprints and large-format documents. We have systems to digitize all types of blueprints, maps, cartographic material or, in short, any type of document that, due to its conditions, properties and dimensions, cannot be digitized with a regular scanner

These tools allow us to scan formats up to A0 (914.4 mm wide x 38.1 m long x 12 mm) thick in color at an optical resolution of up to 400 dpi. Our professionals make sure that the original document does not suffer any damage during the digitization process and, if necessary, we protect it with polyester covers.

Our service includes the vectorization of blueprints to transform the digital image into an editable DXF or DWG vector file from Autocad, which will allow you to reuse all or part of the plan and modify it by computer.

For more than 10+ years eRecordsUSA has collaborated with numerous industrial companies and architectural firms whose premises are full of old maps and blueprints with which they previously worked.

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Specifically, a few years ago digitization of industrial blueprints for cutting, sectioning, and breaking of machine parts for one of the leading companies in the sector.

Do not hesitate to contact us to make an appointment or request more information about our large format document scanning services to scan blueprints, maps or digitizing large-format documents.

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    What Our Client Says

    •   Mr. Sharma is very professional and friendly.  We had eRecords scan our books for archive purposes.  The quality of their service is amazing.  They are fast and timely.  I am very glad that we used eRecords to scan our books and wouldn't hesitate to contact eRecords if we need digitizing/imaging service in the future.

      thumb Esther L.
      12/19/2023
    •   eRecords has provided an amazing high quality scanning work for our books. Mr. Sharma is very detail oriented and the results are just excellent!

      thumb Eliana D.
      12/12/2023
    •   I contacted eRecords for a small-scale scanning job. Although they usually work on large projects, Pankaj was more than willing to help with what I was looking for! The scans that came back were high quality, and delivered in a timely matter. eRecords was also the business that quoted me the most competitive price. I would definitely recommend - Pankaj is knowledgable and a great collaborator to work with on meeting any scanning service you may need.

      thumb Nina P.
      3/23/2023
    •   ERecords USA has provided Fast, Timely, and Amazing quality service for scanning my books and magazines. Ritika, Pankaj, and their Staff are very friendly, flexible, and easy to work with. They go above and beyond in their service. I give them  A+++.

      thumb Rahul P.
      2/28/2023
    •   I have used eRecordsUSA on three separate occasions and each job was performed exceptionally. All files scanned at high resolution, organized, and returned in a timely manner. Pricing was also very reasonable for such time-intensive work. Management was also very good with their communication.

      I am a digital nomad that owns zero paper, so having all of my files in Google Drive is imperative. With Google's OCR (Optical Coherence Recognition) I can now find my files at lightning speed. ie - I search for [deed], [roof repair], [assessment], etc. and all relevant files "automagically" appear.

      thumb Cameron V.
      12/09/2022
    •   EXCELLENT quality work. VERY professional. I had some kids art work scanned high resolution that was too large for the scanners at copy shops. eRecordsUSA did a fantastic job and I highly recommend them.

      thumb Stephen M.
      11/02/2021
    •   ERecords USA provided a fast and accurate turnaround for a request to duplicate X-Rays.  They ensured that copies were accurate prior to payment and went out of their way to produce within a short time.

      thumb Beth S.
      4/21/2021
    •   Erecords scanned 56 bankers boxes of legal case files and other professional documents for me. This was a particularly difficult and complex job because, in naming files, they had to work from both a written file inventory and the file names on the folders themselves and use a consistent file naming protocol that Erecords and I agreed upon. They did an outstanding job of following this file naming protocol and organizing the documents in digital form to create the file structure that I intended. This job was also difficult because of the variety of page sizes and the age and condition of some of the documents; they managed to accurately capture everything. They also made the job easier for me by picking the documents up at my home. Pankaj at E records was invariably courteous and helpful and spent the time needed with me before the job to develop a digital file structure to make the documents most useful. I highly recommend Erecords for document scanning.

      thumb David L.
      2/27/2021
    •   I chose eRecords to scan over 2000 pages of yearbooks and several hundred photos from the early 90's to early 00's. I was not disappointed. They were one of the few locations in the Bay Area that I contacted that let me drop off and pickup the material in person. The JPG and PDF scans that they sent me were extremely high quality and OCR'd the yearbooks so I can search for text. They were able to repair one of my yearbook's bindings to the point where I couldn't even find the repair! This place is professional and good value for what I received. If something ever happened to my irreplaceable yearbooks and photos I know they're digitized now and backed up to multiple locations on my network and cloud! Highly recommended, Pankaj and eRecords!

      thumb David B.
      10/28/2020
    •   I found eRecordsUSA on an internet search and contacted them to inquire about scanning to PDFs a set of some six hundred old, faded, tattered pages of an underground/community newspaper I co-founded fifty years ago.  I lucked out on this first call, finding a most professional, efficient, accessible, top notch company to help me archive my newspaper despite these trying, pandemic times.

      thumb Ted R.
      7/14/2020