Are you currently looking for a way to convert large format documents such as blueprints or maps to digital files? Well, digital transformation is no longer a concept of the future and it has become an essential task for both private companies, entrepreneurs, and public companies.
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Very high volumes of documents are generated every day that accumulate until the situation can become unsustainable: problems of order, organization, and, above all, reduced productivity of workers who waste their time finding a document.
Specifically, digitization has been a very interesting turning point for all those organizations that, due to their activity, have generated or accumulated documents for years. They are generating such documents in their offices and premises with unusual formats, such as blueprints, maps, posters, designs or, in definitive: cartographic material.
- How do I scan a large format document?
- What advantages do I get from scanning blueprints?
- Where do I digitize blueprints and maps?
Keep reading this post and you will get the answers to all your questions regarding the large format blueprint scanning!
Who May Be Interested In Large Document Scanning?
Often, when we talk about document digitization, the mass scanning of files in the office comes to mind. However, the concept goes much further and is applicable to all physical documents that wish to be preserved, regardless of the activity sector.
What happens to the blueprints and sketches accumulated over several years in an architecture office?
Obtaining a digital copy of blueprints and designs can be really interesting for those architects who, due to their activity and career, accumulate a large volume of documents.
For blueprint scanning, the solution is to use a large format scanner to avoid accumulation and facilitate the search for information.
But the digitization of documents of this magnitude does not only affect architecture firms. The blueprint scanning and large-format documents are of interest to all those sectors that, due to their activity, work with cartographic material on a daily basis or that, due to their trajectory, have used it and now have it accumulated:
Urban planning companies, geographic sectors, industrial engineering companies, or design companies.
Advantages Of Blueprint And Map Scanning
The digitization of large format documents represents real challenges in terms of archiving and accessibility of information. Here are the main advantages:
- Obtain a digital copy of the original documents: The digitization of blueprints, maps, designs, or cartographic materials is especially useful to have an electronic copy, among other things to have fast, direct and secure access to the information in the same computer system.
- Saving space: The characteristics and dimensions of this types of document make it difficult to store and preserve it. Although a company no longer uses blueprints or maps in physical format, they accumulate a large number of old paper documents. The possibility of obtaining a digital copy of each of them will allow you to free up that valuable space in an office and have access to them in a very simple way.
- It reduces the risk of loss and promotes economic savings: The risk that, in the event of a catastrophe, significant losses of great value will occur. For this reason, having a digital copy will allow us to access it safely. In addition, we will save on paper, printer, ink, etc.
- Autocad: Scanning blueprints or any other types of large format document, in addition to allowing us to obtain a digital copy, will offer us the advantage of vectorizing it so that it can later be edited in systems such as Autocad.
Also Read: Wide Format Blueprint Scanning
How To Scan A Large Format Document?
Cartographic materials are those documents that have certain peculiarities derived from their format, size, material and function. For example, sketches, blueprints, maps, atlases, posters, or books. All of them coincide in a series of problems and barriers when working due to their manageability, storage, diffusion, etc.
The digitization of blueprints and maps can be somewhat uncomfortable due to the characteristics of the format. To do this, it is necessary to use the necessary and specific tools that allow them to be scanned without damaging the integrity of the original.
The success or failure of the scanning of drawings and documents will depend on the type of provider that we choose to carry out this task. Therefore, for the choice to be the ideal one, a series of requirements must be taken into account:
- The supplier or company that is going to digitize the blueprints of a company must have sufficient experience in the sector. In addition, your team will have perfectly qualified professionals who at all times know what type of material or format they are dealing with.
- They must have knowledge and decision-making capacity to guide the client exactly towards the best solution for their requirement. That is, being able to recommend and explain the pros and cons based on the type of information in front of you.
- Scanning large-format documents is not an easy task, therefore a high-performance large-format scanner is required and not a regular scanner, which can often be insufficient for image and data recognition and can end, at best, with very poor quality images.
- The supplier must have a structure and planning of the large document scanning process where all the steps to be followed and how to act in each case will be established.
- Creation of backup copies, in case, in case of catastrophe or accident we always have more than one digital copy saved.
- For the most sensitive documents or those that present a poor state of conservation, it is best to use some polyester covers to cover them and start scanning the blueprints. In this way, we increase security and prevent the original document from destroying or losing its properties.
- The broader the range of possibilities and formats in which to convert a document, the better. Depending on the client’s needs, it is possible to decide whether they want to convert them into digital images or in another type of format that takes up less space. As long as the quality is maintained.
- Creation of labels and descriptions in each of the images and files resulting from the digitization, in this way at all times we know the type of work, the file number or the date on which the scan was made. In addition, it would be advisable to add keywords or relevant words so that if you need the digital copy we can find it more quickly and easily.
Digitalize Blueprints And Maps In eRecordsusa
Among all the digitization services that eRecordsUSA offers, one of the most unique is the scanning of blueprints and large-format documents. We have systems to digitize all types of blueprints, maps, cartographic material or, in short, any type of document that, due to its conditions, properties and dimensions, cannot be digitized with a regular scanner.
These tools allow us to scan formats up to A0 (914.4 mm wide x 38.1 m long x 12 mm) thick in color at an optical resolution of up to 400 dpi. Our professionals make sure that the original document does not suffer any damage during the digitization process and, if necessary, we protect it with polyester covers.
Our service includes the vectorization of blueprints to transform the digital image into an editable DXF or DWG vector file from Autocad, which will allow you to reuse all or part of the plan and modify it by computer.
For more than 10+ years eRecordsUSA has collaborated with numerous industrial companies and architectural firms whose premises are full of old maps and blueprints with which they previously worked.
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Specifically, a few years ago digitization of industrial blueprints for cutting, sectioning, and breaking of machine parts for one of the leading companies in the sector.