Large Format Scanning Near You
Over 100 Five-star Reviews • 20+ Years of Experience • Serving the San Francisco Bay Area, California
At eRecordsUSA, we provide trusted bulk large-format scanning and digitization services across the San Francisco Bay Area Region, including major hubs like San Francisco, San Jose, Fremont, and Oakland. Our service coverage extends throughout Alameda, Contra Costa, Marin, Napa, San Mateo, Santa Clara, Solano, and Sonoma counties, effectively supporting clients across the Peninsula, North, South, and East Bay regions.
From our Fremont-based facility, we convert oversized materials, such as architectural plans, blueprints, engineering drawings, and historical archives, such as large photos, sketches, family trees, paintings, artwork, etc, into high-resolution digital formats like PDF, TIFF, JPEG, and CAD-compatible outputs.
Using commercial-grade wide-format scanners, we process roll-fed, flat, and folded documents & drawings while applying detailed metadata tagging, file naming and indexing for fast, organized retrieval, including capture of detailed information from the data block, and cover sheets, including version capture for each sheet.
Our in-house equipment supports document widths up to 56” wide, simplex or duplex scanning, and accommodates documents up to any length, with professional scan resolution meeting FADGI & NARA guidelines. Whether you’re an architect, city planner, contractor, or records manager, we make your oversized documents accessible, secure, and professionally preserved.
Get fast turnaround, free pickup, expert handling, and guaranteed satisfaction from the SF Bay Area’s most trusted large format scanning partner.
Ensures Higher Accuracy & Long-term Usability
Generic scanning fails when accuracy, scale, or clarity matter most. eRecordsUSA’s custom approach to professional large-format digitization means each blueprint, engineering plan, or historical drawing is treated as a mission-critical asset with exact metadata, file naming, and resolution tailored to your needs. No “one size fits all”—just local precision and project-specific results.
eRecordsUSA – Trusted Choice for Large Format Digitization
Every File Indexed & Labeled for Search
We organize your drawings with meaningful filenames and metadata, making project retrieval fast and intuitive.
Scalable for Any Project Size
Whether you have 100 large-format documents or maps or 10,000, 100,000, or more blueprints, our workflow adapts to deliver consistent, timely digitization at any scale.
Optimized Output for Team Collaboration
We provide output in searchable PDF or TIFF formats—ready for internal sharing, approvals, or planning sessions.
No Loss of Detail in Critical Drawings
Our wide-format scanners capture sharp lines, title block data, and revisions—essential for compliance and field coordination.
Our Secure 7-Step Scanning Workflow
How We Digitize Your Oversized Plans — Step by Step
At eRecordsUSA, we use a secure, transparent 7-step process for large format scanning that ensures every blueprint, map, or engineering drawing is preserved, digitized, and delivered with precision. From pickup to digital output, our team manages each stage with care, serving businesses across San Francisco, San Jose, Oakland, Walnut Creek, San Ramon, Sunnyvale, San Jose and surrounding areas.
1. Free Consultation & Quote
2. Local Pickup or Drop-Off
3. Document Preparation
4. High-Resolution Scanning
5. File Naming & OCR Indexing
7. Secure Digital Delivery
6. Image Review & QA
From Fortune 500 Companies to libraries to the public sector
Who trusts eRecordsUSA with their large format digitization Projects?
From technology leaders to government agencies, eRecordsUSA is the scanning partner for organizations requiring high-resolution, secure, and scalable digitization of oversized materials.
Audience Segments We Serve
- Enterprise & Technology — Facility Plans, Engineering Diagrams & Archive Blueprints - Apple Inc., AT&T, BioMed Realty, Vantage Data Centers, Matson Navigation, Tesco Metering
- Engineering, Construction & Utilities — Schematics, Site Layouts & Technical Drawings - Tyco (TE) Connectivity, Southland Industries, Sandis Engineers, SALAS O'BRIEN, Bagg Engineers
- Government & Public Sector — Infrastructure Records, Permits & Oversized Documentation - City of Santa Clara, County of San Mateo, State of California – Department of Industrial Relations
- Libraries, Cemeteries & Historical Archives — Oversized Posters, Plot Records & Archival Files - Redwood City Library, California State Library, Alameda Public Library, Castro Valley Public Library, The Company of Military Historians, Southern Pacific Railroad History Center, Cypress Lawn Cemeteries, St. Mary Cemetery
- Education & Youth Services — Campus Layouts & Facilities Documentation - Kidango Schools, Stanford University, San Jose State University, Saint Andrew’s Episcopal School, Bellarmine College Prep, Palo Alto High School, Polytechnic School, St. Mary’s College of California
All Oversized Documents We Scan & Digitize
What Types of Large Formats Do We Digitize?
We specialize in digitizing oversized, wide-format documents that are too fragile, bulky, or critical to be handled by ordinary retail scanning service providers or your local print shops. Whether you’re preserving architectural plans, digitizing topographic maps, or archiving blueprints and engineering schematics, and when quality matters, eRecordsUSA delivers precise, high-resolution digital outputs in searchable PDF, TIFF, or JPEG formats.
End-to-End Digitization Solutions for Unique Large Format Collections
Trusted by Institutions, Built for Compliance
When it comes to scanning oversized documents, compliance isn’t optional—it’s foundational. From government records and utility schematics to healthcare-linked site plans, we structure every step of your large-format digitization to meet strict regulatory, retention, and security standards.
Verified Secure Handling from Start to Finish
Every step of your large-format digitization process is tracked and controlled at eRecordsUSA.
- Physical documents handled by background-verified staff only.
- Local pickup across the entire SF Bay Area, including San Francisco, San Jose, Fremont, Sunnyvale, Walnut Creek, and Oakland
- All scanning is done in-house at our local Fremont facility. No outsourcing or shipping is involved. Local experts, local processing, and local facility.
- NDA options and security agreements are a standard for all confidential & sensitive projects, including projects related to CUI data.
Logical File Organization & Search Support
We help your team locate and manage files without complex systems.
- Custom file naming by drawing number, sheet type, or project
- Simple folder hierarchies aligned to client or department needs
- Compatible with cloud storage, Google Drive, and Dropbox.
Archival Formats that Withstand Time
Your scanned records are built for longevity, not just short-term use.
- Common outputs: PDF, PDF/A, TIFF, and JPEG
- Scanned at 300–600 DPI to retain text, title blocks, and fine lines
- Color, grayscale, and black & white modes are
supported. - Suitable for integration into internal archives, backup systems, or document control
Certified & Recognized by Government Clients
We meet the expectations of institutions that can’t afford failure.
- Certified: Small Women & Minority owned Small Business including SBA 8(a)
- Security Compliance: HIPAA Compliant, PCI, ISO 27001, ITAR, CMMC, and
- Trusted by local government agencies, engineering firms, and public utilities
- 20+ years of scanning support for oversized construction plans, engineering records, and city infrastructure maps
- Complete confidentiality and quality assurance are built into every project.
Large Format Scanning & Digitization FAQs
1. What qualifies as a large-format document?
A large format document is any paper larger than 11×17 inches, including blueprints, engineering plans, architectural drawings, maps, and posters.
2. Can you scan rolled or folded blueprints without damage?
Yes, we flatten and condition all rolled or folded blueprints before scanning to prevent tearing or distortion during digitization.
3. Are large-format scans suitable for reprinting or plotting?
Yes, high-resolution scans (300–600 DPI) preserve line quality, enabling clean reprints or CAD plotting from TIFF, PDF, or JPEG outputs.
4. How do I prepare oversized documents for scanning?
You should label sets by project, remove staples if possible, and store them flat or rolled—our team will handle complete prep upon pickup.
5. Can scanned blueprints be uploaded to cloud platforms?
Yes, we deliver cloud-ready files (PDF, TIFF) optimized for platforms like Box, Sharefile, Dropbox, Google Drive, SharePoint, Microsoft OneDrive, and Amazon Cloud.
6. Do you scan large-format documents in color or black and white?
We offer scanning in full color, grayscale, or black & white and color—selected based on your project’s visual detail and archival needs.
7. What is the typical turnaround time for wide-format scanning?
Turnaround depends on volume and condition, but most Bay Area projects are completed within a week or two after pickup.
8. Are original documents returned after scanning?
Yes, originals can be securely returned, shredded, or archived based on your preference and compliance needs.
Certified scanning, purpose-built for wide-format records
National Standards, Local Oversized Expertise
At eRecordsUSA, we support large-scale, multi-phase conversions for organizations with complex archival needs. Whether managing legacy blueprints, utility maps, or inter-agency infrastructure plans, our workflow adapts to the scope and sensitivity of your records.
To safeguard fragile, aging, or irregularly shaped materials, we use specialized tools such as document carrier sheets—also known as scanning sleeves—and overhead equipment. These archival-grade sleeves protect delicate originals from damage, reduce scanner wear, and support sizes like ARCH D, E, A1, and A0. They’re also ideal for lightweight or semi-transparent items, helping us achieve high-quality scans while minimizing reflection or image bleed-through.
We tailor each rollout to your internal timeline, enabling seamless batch scanning across departments, without disrupting operations. From multi-site pickups to project-based file labeling, our team handles even fragmented collections with clarity and precision.
Partner with a scanning team built for scale—without compromising control, visibility, or document integrity.
All projects are executed in-house at our Fremont, CA facility, where we maintain full chain-of-custody control and adhere to national digitization benchmarks. Our workflows follow FADGI, HIPAA, ISO 27001, and Controlled Unclassified Information (CUI) standards standards, ensuring safe, secure, and standards-aligned results.
Top Scanning & Conversion Services
⭐ What Our Clients Are Saying: Real Results, Real Reliability
Rated 5 Starts For Our Document and Book Scanning Services
At eRecordsUSA, clients across libraries, museums, archives, academic institutions, and government agencies trust us with their most fragile and valuable collections. We don’t just scan—we preserve history. From non-contact scanning to metadata-rich indexing, we deliver digital archives that are as accurate as they are accessible.
Want to See How We Compare? Let us quote your next digitization project and show you why we’re trusted by leading institutions nationwide.