What’s the safest way to scan rare books or fragile bound materials?

We use cradle scanners and glass-free imaging systems that support the spine and prevent pressure damage, ideal for historic manuscripts and archival-bound books.

Can you digitize documents stored in outdated or mixed formats?

Yes, we specialize in converting legacy formats—including microfilm, aperture cards, and bound ledgers—into modern digital files like searchable PDFs and TIFFs.

Do you support batch indexing by case ID, invoice number, or patient file?

Absolutely. We offer automated metadata tagging, enabling batch indexing by fields like document type, file number, or department code.

What document types require special handling or preparation before scanning?

Blueprints, stapled case folders, onion skin paper, and carbon copies often need flattening, de-binding, or humidity-controlled preparation to ensure clean scans and page alignment.

Can scanned documents be uploaded directly to my cloud platform?

Yes. We support secure delivery to Dropbox, OneDrive, Google Drive, and private SFTP servers for seamless integration into your workflows.

#1 Medical Records Scanning & Digitization Services in SF Bay Area, CA

At eRecordsUSA, we provide secure, HIPAA-compliant Medical Records Scanning Services designed to modernize your healthcare practice. Our advanced solutions ensure patient records are digitized with precision, enabling faster access, improved organization, and better compliance with healthcare regulations.

With advanced scanning equipment, strict quality controls, and a commitment to confidentiality, we ensure your medical records are digitized with the highest level of accuracy. From small clinics to large healthcare networks, our services are tailored to meet your specific needs.

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Digitization Service

Documents & Paper

Bound Books

Photos & Albums

Negatives & Slides

Microfilm / Microfiche

Drawings / blueprints

Newspapers

Magazines & Publications

Journals & Diaries

Archival Media

OCR / Data Entry

NDT X-Rays

Other Media

Digitization Project Details

Attach Photos Of Original Media

(Please take photos of the type of media, boxes, cabinets, or books for us to gain more clarity)

(You can upload upto 5 images)

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Additional Project Details, RFP Documents etc. can be emailed Here!

Enhance patient care with our top-rated HIPAA-compliant Medical Records Scanning Services, ensuring secure and easy access to electronic health records.

If there is one sort of office that is often drowning in paperwork, records, and documents, it is a medical office. There are many reasons that these paper records are kept, but there are now far better options than lots of filing cabinets and highly specific filing systems. One of the best is the use of medical records scanning solutions from premium providers of these services. The very best of these services will be able to guarantee you remain HIPAA compliant at all times and that the documentation is handled with expertise, confidentiality, and the utmost security. If you choose the best, they will offer services such as file pickups, proper destruction of documents (if needed), and even file sorting before scanning.

The naming of files is also an important factor when using medical record scanning solutions, otherwise, you have to assign staff to manually organize hundreds or thousands of files. The good news is that the best providers also do this according to your criteria. They can also manage archival files. For example, old practices may have kept old records rather than destroying them after a specific period. If that is the case, rather than purging them permanently, scanning is a better option.

The end result of the premium scanning solutions is a cloud-based variety of storage or encrypted media to be used with your servers. If you choose online storage, though, you can also share files across offices or locations, update and synchronize files, and more. If you are eager to learn how medical records scanning solutions can be put to use in your facility, contact eRecordsUSA. Their team is adept at making entirely customized solutions for their clients. Whether it is digitizing one year of records, reports, and results or many, they have what you need.

eRecordsUSA is also specialized in providing Medical Records Scanning Services, Medical Records Imaging Services, Medical Records Digitizing Services, Medical Records Digitization Services, Medical Records Archival Services, Medical Records Archiving Services and more. Would you like to receive a free quote for Medical Records Scanning Solutions? Call (510) 900-8800 or email us at [email protected].

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