About Us

Digitizing Documents, Books, Films & Photo Albums with Integrity Since 2001

Why eRecordsUSA is a Trusted Leader in Secure Document & Archival Digitization?

At eRecordsUSA, trust begins with respect — for the documents, the stories they hold, and the people who depend on them. Whether we’re scanning fragile historical manuscripts, legal contracts, blueprints, or medical records, we apply the same unwavering standard:
accurate, compliant, and high-resolution digitization — delivered on time, without compromise.

Every project is managed by trained digitization professionals, not machines or offshore teams. We combine archival best practices, metadata structuring, and advanced imaging systems to ensure every page is captured with precision, clarity, and context.

From one-time scanning projects to ongoing enterprise-scale document conversion, we bring the expertise, infrastructure, and integrity that today’s digital compliance environment demands.

What Can We Digitize for You? — From Paper Files to Rare Archival Collections

At eRecordsUSA, we specialize in digitizing a wide array of physical media — from everyday business records to rare, delicate, and oversized archival materials. Our state-of-the-art scanning facility is built to handle projects of all scales and sensitivities, with a focus on accuracy, document integrity, and long-term preservation.

We expertly digitize:

• Business files, bound books, magazines, and printed reports
• Blueprints, maps, and large-format architectural or engineering drawings
• Slides, 35mm negatives, microfilm rolls, microfiche, and NDT X-rays
• Family correspondence, handwritten lab notebooks, photo albums, genealogy archives, postcards, and historical newspapers

Every item is processed with archival-grade scanning standards, ensuring the preservation of content and context — from ink tone and margin notes to paper texture. Fragile and historically significant materials are handled with extreme care, using non-destructive imaging methods and secure digitization workflows tailored to each project.

Who We Serve — Trusted by Businesses, Government & Institutions Nationwide

Whether you’re a small business digitizing HR files or a university archiving research papers, eRecordsUSA delivers secure, scalable digitization services tailored to your industry and compliance needs.

Our diverse client base spans the public and private sectors, including:

• Law firms, publishing houses, healthcare providers, and construction & engineering companies
• Universities, K–12 schools, academic libraries, and scientific research labs
• City and county government agencies, insurance companies, technology providers, and nonprofit organizations

From California-based institutions to national Fortune 500 clients, we provide each partner with personalized project management, confidential handling, and precision-focused results.

We treat every document as if it holds mission-critical information — because often, it does.

Why Clients Trust eRecordsUSA — Secure, Searchable & Seamless Digitization

At eRecordsUSA, we understand that every document you share with us contains something irreplaceable — legal proof, business continuity, medical history, or personal memory. That’s why organizations return to us time and again for digitization they can trust.

Our clients choose us for:

• Confidential, secure, and insured handling of sensitive and private materials
• High-resolution, OCR-searchable digital files that ensure both readability and retrievability
• Structured folder hierarchies with metadata tagging for effortless organization and access
• Optional pickup & delivery services, supported by insured, chain-of-custody logistics

We design every workflow to reduce friction — ensuring your transition from paper to digital is not only fast and compliant, but also safe, intuitive, and stress-free.

Certified for Excellence — Recognized for Capability, Equity & Compliance

eRecordsUSA is proud to hold multiple federal, state, and local certifications that reflect our technical excellence, operational integrity, and diversity-driven leadership.

Our current certifications include:

• SBA 8(a) Business Development Program (valid through 09/16/2028)
• SBA Economically Disadvantaged Women-Owned Small Business (EDWOSB)
• Women-Owned Small Business (WOSB) – Federally recognized
• WRMSDC Certified Minority-Owned Business
• California Certified Small Business
• Alameda County SLEB (Small, Local, Emerging Business) Certified

These accreditations signify more than eligibility — they represent our ongoing commitment to data security, accessibility, government contracting compliance, and inclusive business practices.

Whether you’re a public sector agency, a prime contractor, or a mission-driven enterprise, you can trust us to meet the highest industry and regulatory standards.

What We Scan — Document, Book & Archival Digitization Expertise

At eRecordsUSA, our scanning capabilities go far beyond basic paperwork. We specialize in high-resolution, preservation-grade digitization across a wide spectrum of document types — no matter how fragile, oversized, or unique.

Our core areas of scanning expertise include:

• Newspaper & Periodical Scanning – Including bound volumes and delicate print
• Book Scanning – From standard to large-format and non-destructive rare book digitization
• Blueprint, Map & Technical Drawing Scanning – Oversized engineering and architectural files
• Photo, Artwork & Postcard Scanning – High-fidelity color correction and metadata tagging
• Film, Slide, Microfilm & X-ray Scanning – Including negatives, 16mm rolls, and NDT imagery
• Scientific & Research Archives – Lab notebooks, journals, and field notes
• Genealogy Records & Family Archives – Personal letters, scrapbooks, and heirloom documents
• Yearbooks & Institutional Archives – School collections and community records

If it holds information, memory, or meaning — we have the tools and expertise to digitize it with care, accuracy, and compliance.