Have you ever found an old movie ticket or a colorful food label and thought, “Why did I keep this?”
Believe it or not, items like those — ticket stubs, postcards, menus, flyers — are called flat ephemera. They were made to be temporary, often thrown away after use. But over time, these everyday printed items have become valuable pieces of history. They help us understand how people lived, what they bought, where they went, and even how companies communicated with customers.
Flat ephemera is part of a bigger world of historical material formats — things like documents, photos, or brochures that tell stories about the past. Today, more archives, museums, and even businesses are working to preserve and digitize these items before they disappear forever.
Surveys of U.S. archives and special collections indicate that around one‑in‑six printed volumes and substantially higher proportions of non‐traditional materials such as ephemera remain uncatalogued or unprocessed — a gap that puts historical flat printed items at risk of being overlooked. (Source)
That’s where companies like eRecordsUSA come in. We specialize in digitizing flat ephemera and turning fragile paper into high-quality digital files that are easy to store, search, and share. Whether it’s for a historical archive or a company’s old marketing materials, we help preserve the past for the future.
In this blog, we’ll walk you through:
- What flat ephemera really means
- Common examples you might recognize
- Why these items matter more than you think
- How they’re being saved and used today
- And how digital records are changing the way we look at printed history
Let’s start by answering the question: What exactly is flat ephemera?
What is Flat Ephemera & Why has it Been Ignored for So Long?
What do old train tickets, food labels, or concert flyers have in common — and why do they matter today?
These paper-based items are known as flat ephemera. The word “ephemera” comes from the Greek word ephemeros, meaning “lasting only a day.” These were materials made for temporary use — like brochures, receipts, menus, posters, or postcards — never intended to be kept or preserved. They’re called flat because they’re two-dimensional, usually made of paper or cardstock.
Even though they seem unimportant, these printed scraps often hold powerful clues about everyday life.
A 1950s soda label, for example, can tell us about design trends, advertising styles, or even social values of the time.
So why haven’t more archives collected or preserved?
The problem is that flat ephemera was never seen as “serious” history. Because these materials were designed to be thrown away, many libraries and archives didn’t prioritize saving them. As a result, much of it was stored in boxes, forgotten, or even lost over time. However, today, flat ephemera is gaining attention for its ability to fill historical gaps — especially in areas like cultural studies, advertising history, or public events. But unless these fragile items are digitized and properly described, they may never be used or even found.
At eRecordsUSA, we help institutions digitize flat ephemera with high-resolution scanning, archival metadata, and long-term preservation formats — ensuring these items don’t just survive, but become searchable and usable for researchers, businesses, and history lovers alike.
What are the Most Common Types of Flat Ephemera & What Can They Tell Us?
Flat ephemera mainly comes in 5 forms, each offering a unique glimpse into everyday life, business practices, or social movements. While these items were often discarded, those that survive can tell rich, layered stories — often in ways official documents can’t.
1. Advertising & Promotional Ephemera
It includes: Posters, handbills, trade cards, packaging labels, and catalogs
What they reveal:
- Consumer trends, product design, pricing, and marketing language
- Visual styles across decades (colors, fonts, slogans)
- Shifts in public values — such as gender roles or health messaging
Example: A 1920s toothpaste ad may show early public health campaigns and how beauty was marketed to women.
2. Event & Entertainment Ephemera
It includes: Concert or theater tickets, menus, playbills, invitations, and festival flyers
What they reveal:
- Popular entertainment, access to events, and leisure culture
- Social hierarchy (e.g., seating tiers, pricing)
- Culinary history and public dining practices
Example: A 1960s wedding invitation may reflect cultural norms, social etiquette, and even racial segregation policies of that era.
3. Business & Administrative Ephemera
It includes: Receipts, invoices, ledgers, calling cards, warranties, licenses
What they reveal:
- Daily transactions, small business operations, and economic activity
- Business branding and correspondence styles
- Legal language, paper types, and regional business norms
Example: A 1930s sales receipt can illustrate inflation, local business names, and consumer behavior during the Depression era.
4. Personal & Social Ephemera
It includes: Postcards, greeting cards, obituaries, letters, telegrams
What they reveal:
- Language and writing style of different periods
- Social connections, relationships, and emotional expression
- Postal routes, geographic locations, and even travel habits
Example: A handwritten postcard from WWI may offer personal insight into a soldier’s life — something rarely found in official reports.
5. Political & Movement Ephemera
It includes: Protest leaflets, campaign posters, propaganda, ballot pamphlets
What they reveal:
- Public opinion, activism, and political narratives
- Messaging strategies, censorship patterns, and urgency of events
- Community organization and voter engagement over time
Example: A 1980s AIDS awareness flyer reflects activism, stigma, and health communication during a critical moment in U.S. history.
Each of these formats adds texture and nuance to history, and collectively, they make flat ephemera one of the most diverse and revealing categories of archival material. Identifying and categorizing these types is also key for building digital archives that reflect a full picture of the past.
Now, let’s take a closer look at why flat ephemera holds such deep value — not just for collectors or historians, but for institutions, communities, and the future of digital archives.
Why is Preserving Flat Ephemera Important for Researchers, Archives & Society?
Flat ephemera might look like simple paper scraps, but preserving them can unlock stories and insights that would otherwise be lost forever. These items often reflect the everyday realities of people, communities, and businesses — the very things that traditional records often leave out.
For researchers and historians, flat ephemera serves as an authentic voice of the past. Items like product labels, protest flyers, or local event programs offer direct evidence of public opinions, design trends, economic conditions, and social norms. Unlike edited books or government records, these materials show how things really looked, felt, and functioned in daily life.
For archivists and heritage institutions, flat ephemera fills critical gaps in collections. It provides context to official documents and often represents under-documented groups — such as laborers, women, immigrants, and grassroots movements. When paired with proper cataloging, these materials expand the depth and diversity of any historical archive.
From a societal perspective, preserving flat ephemera helps maintain cultural memory. It protects local history, community identity, and shared heritage. These items can become powerful tools in exhibitions, documentaries, or educational programs. In fact, community archives often rely on flat ephemera to reconstruct forgotten or marginalized histories.
However, many pieces of flat ephemera are made from fragile, low-quality materials that degrade quickly — including acidic paper, fading ink, or brittle adhesives. Without timely preservation and digitization, much of this history is at risk of disappearing.
That’s where specialized digitization services like those offered by eRecordsUSA become essential. We help institutions capture and preserve these vulnerable materials through high-resolution scanning, archival-safe handling, and detailed metadata tagging. With flat ephemera included in digital records programs, its value can be preserved and shared for generations.
Example: Imagine a local bakery’s 1947 menu found in poor condition. Digitized properly, it not only becomes searchable and protected but also useful in studies of food history, pricing trends, regional cuisine, or even graphic design.
While understanding the value of flat ephemera is a critical first step, the real challenge lies in what to do next.
Many of these items are already fragile, unorganized, and scattered across personal collections or institutional backrooms. That’s why it’s not enough to simply recognize their importance — they need to be systematically digitized, described, and stored in a way that makes them both searchable and safe.
So the question becomes:
How can Flat Ephemera Be Digitized & Cataloged Effectively?
Digitizing flat ephemera isn’t just about scanning pieces of paper — it’s about protecting their historical value while making them accessible, searchable, and useful for future generations. Whether you’re a collector, librarian, or archivist, following a structured process helps ensure these materials retain their meaning and integrity in digital form.
1. Identification and Preparation
Before scanning, the first step is recognizing what counts as flat ephemera. Look for:
- Items made for temporary use (tickets, labels, flyers, menus, etc.)
- Signs of aging or fragility (folds, acidic paper, fading ink)
- Information that could be relevant for researchers (names, dates, logos, addresses)
Once identified, handle each item with care — ideally using gloves, flat storage surfaces, and tools designed for archival use.
2. Scanning and File Formats
High-resolution scanning is key. Best practices include:
- 600 DPI or higher resolution for preservation-quality scans
- Use TIFF or PNG formats for master files; JPEG only for display copies
- Scan in color, even for black-and-white originals, to preserve details like discoloration, pencil marks, or aged paper textures
At eRecordsUSA, we use specialized scanners and calibrated color profiles to ensure every detail is captured accurately — especially for delicate or oversized materials.
3. Metadata and Cataloging
Metadata transforms a scanned image into a researchable digital asset. Essential metadata fields include:
- Title: What is the item?
- Date of creation or use
- Creator or issuing entity
- Format and dimensions
- Original purpose or context
- Provenance: Where it came from
- Condition notes
- Tags or categories: e.g., “trade cards,” “protest leaflets,” “1950s advertising”
Descriptive metadata should also reflect the item’s historical function — was it promotional, personal, political, or administrative? This adds semantic depth and improves retrieval in digital archives.
4. Storage and Accessibility
Digital files should be stored in multiple locations, with clear naming conventions and version controls. Use digital asset management (DAM) systems or institutional repositories that support metadata standards like Dublin Core or METS.
Access can be provided via public exhibitions, internal databases, or secure client portals. Display copies may be watermarked, while preservation masters remain untouched.
At eRecordsUSA, we help clients build full digitization workflows — from sorting and scanning flat ephemera to applying archival metadata and integrating collections into their broader digital records systems.
What is the Future of Flat Ephemera in a Digital World?
As more of our lives move online, the concept of ephemera is also evolving. While we continue to uncover, preserve, and digitize historical paper items, new forms of ephemera are emerging every day in digital formats — from email newsletters and online ads to digital tickets and virtual event flyers.
So what does this mean for the future of flat ephemera?
1. Digital Ephemera Joins the Archive
Today’s “throwaway” content, like digital receipts, e-vites, and social media graphics, mirrors the temporary, high-volume nature of historical flat ephemera. Archivists are now asking how to preserve digital ephemera with the same care once reserved for paper. Institutions are developing strategies to collect born-digital materials in formats that can be stored, indexed, and retrieved — just like their physical counterparts.
2. AI and Automation in Metadata
Artificial intelligence is playing a growing role in how we manage flat ephemera. Image recognition tools can identify visual elements like logos, fonts, or handwriting. NLP models like BERT and MUM (used by Google) can extract keywords, dates, and place names automatically, making metadata creation faster and more accurate.
This shift allows institutions to process larger volumes of flat ephemera — both digital and physical with greater efficiency and precision.
3. Cross-Media and Public Access
Digitized flat ephemera is no longer just for researchers. It’s appearing in digital exhibitions, online learning platforms, documentaries, and public heritage sites. Collections are becoming interactive and searchable, helping people connect with history in more personal, accessible ways.
At eRecordsUSA, we see this shift as an opportunity. By helping clients not only digitize but also organize and share flat ephemera collections, we’re supporting a future where historical material formats are no longer forgotten — they’re featured.
In a Nutshell: Don’t Let These Pieces of History Fade Away
Flat ephemera may be fragile, temporary, and easy to overlook — but it’s exactly these qualities that make it so valuable. These scraps of paper hold everyday stories, forgotten perspectives, and the cultural DNA of entire eras. When properly preserved and digitized, they don’t just survive — they speak.
Whether you’re managing an institutional archive, curating a private collection, or uncovering a box of old tickets in your attic, the time to act is now. Every delay increases the risk of deterioration, loss, or irrelevance in the digital age.
Let eRecordsUSA help you rescue the past.
We specialize in high-resolution digitization and metadata-rich cataloging of flat ephemera, tailored for long-term preservation, institutional compliance, and public accessibility. From historical labels to protest flyers — if it was meant to be temporary, we make sure it lasts.
Ready to preserve your collection? Contact us today, and let’s turn forgotten paper into living history.