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Many organizations and libraries are scanning their resources using document scanning services in order to maintain a digital collection. Digitized library collections protect original materials and enable students, researchers, and scholars to access the library’s e-books, online catalogs, and other resources via the internet more easily.
There is a shift towards digital transformation in all public libraries nationwide, offering a variety of experiences with books and materials, and ensuring that the material can be accessed anywhere, at any time. Libraries and museums, no matter how big or small, have made their historic or precious collections accessible to the public through digitization. It especially became helpful during the pandemic-induced lockdown.
That’s why many libraries have decided to shift their services online when all bookstores, libraries, universities, schools, and colleges were closed. This is how digitized library collections become vital to scholars, educators, and students to continue their work.
Libraries in some form or another have been around since 2,600 BC. No matter what form they took their purpose was always the same – to collect and store documents, information, and literature. Fast forward to today and libraries are still doing this, but in a very different form.
During the 1960s libraries began to change and reflect what was happening with technology. Suddenly libraries were no longer restricted to books and papers, the digital age meant computers were introduced.And as technology has continued to change, so has the way in which libraries store their information. Today digital library services are more prevalent than ever before, and this trend will only continue as technology advances and evolves
What Is Digital Library Collection?
As we mentioned previously, the concept of a digital library refers to a collection of documents available in electronic form, available on the Internet, or on CD-ROM drives. The library may offer a variety of materials, including magazine articles, books, papers, images, sound files, and videos. Among other names, digital libraries can be called online libraries, internet libraries, digital repositories, or digital collections. A digital database is a collection of text, still images, audio, video, digital documents, or other digital media formats that can be accessed online.
A digital library not only stores content, but also organizes, searches, and retrieves it. Individuals or organizations can maintain digital libraries of varying sizes and scopes. Locally stored digital content can be accessed remotely via computer networks. It is possible for these information retrieval systems to exchange information with each other through interoperability and sustainability.
With digital library trend the libraries are moving to be “bookless”. It’s hard to imagine stepping into a library that doesn’t contain any books, but that’s exactly where the future may be headed with digital library service. In fact some colleges and universities are already doing this, such as Stanford who made the move to go book-less five years ago.
What Are The 3 Types Of Digital Libraries?
While some may be apprehensive of digital library trend, it’s important to understand that libraries aren’t looking to become less helpful, rather more helpful for people by providing digital copies of their holdings. Digital copies take away many of the restrictions that are posed when dealing with an actual physical book that can be lost, damaged, and may not be available when you want to sign it out. It will be interesting to watch how libraries choose to use this new digital age of document scanning and if in fact the majority end up book-less in the future. With digital library service in the meantime you may want to accustom yourself to reading digital copies of your favorite books!
There are three types of digital libraries. Let’s have a look at the followings:
Institutional Repositories –
Most academic libraries are actively involved in digitizing or digitizing the institution’s books, papers, theses, and other works. In accordance with the aims of open access, these repositories are often made available to the general public without any restrictions, unlike commercial journals, where publishers limit access rights. Occasionally, digital libraries are referred to as institutional repositories, truly free repositories, or corporate repositories.
The purpose of institutional repository software is to archive, organize, and search the content of a library. DSpace, GSDL (Greenstone Digital Library), EPrints, Digital Commons, and Fedora Commons-based systems Islandora and Samvera are all popular open-source solutions.
National Library Collections –
It involves the submission of at least one copy of all material published in a country for preservation to an institution, usually the national library, under copyright legislation and sometimes under laws specifically regarding legal deposit. Several amendments have been made to the Copyright Act 1968 to cover the new formats, including the 2016 amendment in Australia.
There have been various types of electronic depositories built since then. Both the British Library’s Publisher Submission Portal and the Deutsche Nationalbibliothek’s model have one deposit point for a network of libraries, but public access is limited to library reading rooms. Most of the content of the Australian National deposit system is accessible remotely by the general public as well.
Digital Archives –
There are several ways in which physical archives differ from physical libraries. Archive definitions traditionally include:
- Primary sources of information (usually letters and papers directly produced by individuals or organizations) rather than secondary sources (books, periodicals, etc.).
- Grouping their contents rather than arranging them individually.
- Unique content
This technology breaks down the second and third of these general rules, making digital libraries even more revolutionary for archives. “Digital archives” and “online archives” may still contain primary sources, but they are more likely to be described as individuals than in groups or collections. Due to their digital format, their contents can also be easily reproduced and may have been copied from elsewhere. One of the oldest digital archives of academic physical primary source materials is the Oxford Text Archive.
Unlike libraries, archives hold a different type of material. A library collects individual books and serials, or a bound set of individual items. Libraries hold multiple copies of books and journals, and any given copy will generally be just as good as any other copy. In archives and manuscript libraries, “there are the records of corporate bodies, individual papers, and family papers”.
To preserve their informative content and provide understandable and useful information over time, archives must preserve the context within which their records were created and the relationship between them. The archival bond expresses the context of the archives through the hierarchical organization.
The fundamental purpose of archival descriptions is to describe, explain, retrieve, and access information about archival collections. A digital archival description is usually encoded with the Encoded Archival Description XML format. Through the EAD, detailed archival descriptions and resources can be accessed from worldwide repositories through a standardized electronic representation.
What Is The Main Purpose Of A Digital Library?
The purpose of a digital library is to provide coherent organization and convenient access to typically large amounts of digital information. This digital library aims to assist users in managing, accessing, storing, and manipulating information stored in the collection of material that represents the library’s “holdings.” It may be humans or automated processes acting on their behalf or in support of humans.
Through the internet connection, you can access information from anywhere in the world through a digital library without physical boundaries. You can access it at any time, 24/7. Multiple access means that the same resource can be used by many users at once.
What Are The Benefits Of Digital Library?
Here are the following benefits of library digitization:
- Digital Library needs no physical boundary. You can access the information through the internet connection all over the world.
- Access them at any time, 24/7.
- A lot of users can use the same resources at the same time, which is called multiple access.
- It provides the right to use much richer content in a more structured manner. It means you can easily move from one particular catalog to another particular chapter.
- An exact copy of the original can be made multiple times without any waste in quality.
- It doesn’t require much space as digital information requires very little physical space to contain them.
- One digital library can create a link to any other resources of other digital libraries in a very convenient way.
- The maintenance cost of a digital library is more affordable than a traditional library.
- It gives user-friendly interfaces, giving clickable access to its resources.
Many companies like eRecordsUSA provide high-quality digitization services for materials in a wide variety of formats from across the library collections. We have highly trained and experienced staff who combine state-of-the-art digitization equipment with best practices to provide support for collection-level digitization projects, systematic digitization, as well as on-demand requests from research centers, libraries, and other organizations.
If you need our document scanning services or digitization services, please feel free to reach us!
What Are The Features Of A Digital Library?
As we discussed above, the digitization of library collection means capturing, cataloging, storing, searching, protecting, and retrieving information of various digital formats. It helps in organizing items like books, journals, catalogs, and other formats digitally. The overall purpose of a digital library is to underpin learning and acquisition of knowledge to build a strong base and enhance the quality of life.
Here are the following features of a digital library.
Multiple Access –
It provides access to multiple users.
No Physical Boundary –
In a digital library, no physical boundary is defined one can access the database digitally.
Information Retrieval System-
It is the process of obtaining information system resources that is relevant.
Access Any Time Of The Day-
The digital library facilitates the usability of information 24 x 7.
Easily Accessible –
It is easy to obtain information through the digital library system and make use of it.
Contains Huge Amount Of Information –
A digital library contains a large amount of information.
No Limitation Of Space
– There is no such limitation in the case of a digital library. It can store thousands of resources without facing any difficulties because media storage is very affordable.
More Than A Library –
Its spectrum is broader than the old school libraries. Digital libraries engage with their clients via formal as well as informal modes.
eRecordsUSA – Why Choose Us?
Does your organization routinely deal with large volumes of paper documents and data entry? Do you need a storage facility for storing information digitally?
In this case, the Document & Book Scanning and Digitization services of eRecordsUSA are the perfect solution for you to improve the efficiency and effectiveness of your business. We won’t only help with Document scanning, but also do Book Scanning and Digital Archiving of all your business papers, documents, books, large format documents, films, archival collections, newspaper & magazines, photos & photo albums, etc. This further help in saving the expensive office space. Even we have all the equipment needed for digitization. So, let us help you reclaim your office.
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At eRecordsUSA, we provide Document Digitization Services/Document Digitizing Services to a variety of businesses, allowing them to save both space and time. Our services cut your costs by quickly and easily converting vast quantities of documents into searchable digital files. We can scan all types of documents and fulfill all our clients’ needs.
eRecordsUSA is specialized in providing professional Document Scanning Services like,Digital Library Service, Book Scanning Services, Document Scanning Services, Photo Scanning Services and more. If you would like to receive a free quote for your project? Call +1.855.722.6669 or eMail us at [email protected].
eRecordsUSA offer Digital Library Services in following areas of California, Dublin, Contra Costa, San Francisco, San Mateo, Mountain View, Marin, San Jose, Redwood City, Santa Clara, Concord, Silicon Valley, Sunnyvale, East Bay: Fremont, Hayward, Oakland, San Ramon, Pleasanton, Livermore, Milpitas, Alameda, Napa Valley: Santa Rosa, Solano, Sonoma, Fairfield, Petaluma, Vallejo, Pittsburg & Martinez
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What Our Client Says
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Mr. Sharma is very professional and friendly. We had eRecords scan our books for archive purposes. The quality of their service is amazing. They are fast and timely. I am very glad that we used eRecords to scan our books and wouldn't hesitate to contact eRecords if we need digitizing/imaging service in the future. 
Esther L.
12/19/2023 - eRecords has provided an amazing high quality scanning work for our books. Mr. Sharma is very detail oriented and the results are just excellent! Eliana D.
12/12/2023 - I contacted eRecords for a small-scale scanning job. Although they usually work on large projects, Pankaj was more than willing to help with what I was looking for! The scans that came back were high quality, and delivered in a timely matter. eRecords was also the business that quoted me the most competitive price. I would definitely recommend - Pankaj is knowledgable and a great collaborator to work with on meeting any scanning service you may need. Nina P.
3/23/2023 - ERecords USA has provided Fast, Timely, and Amazing quality service for scanning my books and magazines. Ritika, Pankaj, and their Staff are very friendly, flexible, and easy to work with. They go above and beyond in their service. I give them A+++.
Rahul P.
2/28/2023 - I have used eRecordsUSA on three separate occasions and each job was performed exceptionally. All files scanned at high resolution, organized, and returned in a timely manner. Pricing was also very reasonable for such time-intensive work. Management was also very good with their communication.
I am a digital nomad that owns zero paper, so having all of my files in Google Drive is imperative. With Google's OCR (Optical Coherence Recognition) I can now find my files at lightning speed. ie - I search for [deed], [roof repair], [assessment], etc. and all relevant files "automagically" appear. 
Cameron V.
12/09/2022 - EXCELLENT quality work. VERY professional. I had some kids art work scanned high resolution that was too large for the scanners at copy shops. eRecordsUSA did a fantastic job and I highly recommend them.
Stephen M.
11/02/2021 - ERecords USA provided a fast and accurate turnaround for a request to duplicate X-Rays. They ensured that copies were accurate prior to payment and went out of their way to produce within a short time. Beth S.
4/21/2021 - Erecords scanned 56 bankers boxes of legal case files and other professional documents for me. This was a particularly difficult and complex job because, in naming files, they had to work from both a written file inventory and the file names on the folders themselves and use a consistent file naming protocol that Erecords and I agreed upon. They did an outstanding job of following this file naming protocol and organizing the documents in digital form to create the file structure that I intended. This job was also difficult because of the variety of page sizes and the age and condition of some of the documents; they managed to accurately capture everything. They also made the job easier for me by picking the documents up at my home. Pankaj at E records was invariably courteous and helpful and spent the time needed with me before the job to develop a digital file structure to make the documents most useful. I highly recommend Erecords for document scanning. David L.
2/27/2021 - I chose eRecords to scan over 2000 pages of yearbooks and several hundred photos from the early 90's to early 00's. I was not disappointed. They were one of the few locations in the Bay Area that I contacted that let me drop off and pickup the material in person. The JPG and PDF scans that they sent me were extremely high quality and OCR'd the yearbooks so I can search for text. They were able to repair one of my yearbook's bindings to the point where I couldn't even find the repair! This place is professional and good value for what I received. If something ever happened to my irreplaceable yearbooks and photos I know they're digitized now and backed up to multiple locations on my network and cloud! Highly recommended, Pankaj and eRecords!
David B.
10/28/2020 - I found eRecordsUSA on an internet search and contacted them to inquire about scanning to PDFs a set of some six hundred old, faded, tattered pages of an underground/community newspaper I co-founded fifty years ago. I lucked out on this first call, finding a most professional, efficient, accessible, top notch company to help me archive my newspaper despite these trying, pandemic times.
Ted R.
7/14/2020
