#1 OCR Data Capture & Extraction | Intelligent Document Processing in SF Bay Area, CA

OCR Data Capture & Extraction

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OCR imaging is a great way to turn small projects, up to about 200 pages, into digital format, allowing them to be searched with ease. Normally this would be a searchable PDF, but other formats are used too, such as Excel and Word. OCR stands for Optical Character Recognition. OCR Data Capture & Extraction Services allows typed documentation to be searchable as a text document or a PDF document. OCR documents are normally scanned at 300 dpi. It is a virtually automated process that doesn’t take long but is very accurate and efficient.

Optical Character Recognition (OCR) is a process to convert text into scanned images and then extract the text to make it searchable, indexed, and retrieved online. OCR technology is used for text extraction to get a digital copy into a machine-readable text format. For example, if you scan a form or a receipt, your computer saves the scan as an image file. You cannot use a text editor to edit, search, or count the words in the image file. However, you can use OCR to convert the image into a text document with its contents stored as text data. While we are applying the OCR code, accuracy is the main consideration. The best resolution to achieve accuracy has to be higher. Therefore a bright, high-quality scanning is a must. The crooked line in between might produce poor results. RGB mode is a preferred standard for OCR codes

At eRecordsUSA, we offer top-quality data capture services, including data entry, capture, processing and indexing, form processing, and OCR conversion. We provide HIPAA-level security and accuracy of nearly 100%.

What Is OCR Document Scanning?

OCR document scanning not only allows you to search for particular items within an electronic form but also allows you to make changes. The documents can be formatted as word processing files, such as those compatible with Microsoft Word so that edits and entries can be made. The documents are no longer fixed images that are difficult to utilize – you can easily type in any updated information.

Microsoft’s OCR technologies are famous for supporting the conversion of printed text into several languages. The tool provides the standard scanning solution in searchable PDF file format. OCR technology is widely used for data entry from printed paper data records. As a result, you can access data that can be electronically edited, searched, stored, and displayed online.

What Is OCR Data Capture?

OCR Data capture is the process of collecting, arranging, formatting, interpreting, and storing data in a digital format. As Data is the biggest asset of organizations, it is preserved using the most advanced techniques like AI and Neural Networks. The extraction of useful data, storage, and management from physical papers or electronic formats is not an easy task. The data conversion techniques might use scanning, editing, and OCR methods to get a readable digital format.

Software or hardware tools are specially designed to convert raw data into intelligent data More generally, data extraction and capturing refer to the extraction of text from scanned or digital documents (receipts, contracts, books, etc.,) and the conversion of the results into data for editing and processing. The unstructured data is converted into a structured format. Machine Learning tools make use of this structured data in data mining and other advanced applications.

Data Capture Services – The automated data capturing agencies offer an extensive range of data capture services from images to web information to company files. Some of the services provided by data-capturing companies are:

• Form Data Capture – Form data capture for surveys, questionnaires, sales, and billing forms, order forms, records, directories, applications, and resumes is a popular data capture method.
• Invoice Data Capture – Data Capture service providers capture invoice data to support back-office function capabilities, including sales and billing, credit and debit invoices, expense reports, and timesheets.
• Image Data Capture – The image is captured from physical and digital sources, such as product brochures, catalogs, eBooks, photographs, and metadata using advanced scanning techniques. This is one of the useful ways of data entry from images.
• Marketing Information Capture- Capturing data for marketing information, including sales, forecasting, market research, competitive intelligence, and internal data to support information management is another service provided by agencies.
• Health Data Capture – Accurate data capture for healthcare institutions and medical facilities, including patient diagnostics and information, patient questionnaires, patient behavioral information, pharmacy databases, claims, administrative records, surveillance, research, and disease registries.
• Business Data Capture – Data management for business materials, including emails, customer information, sales transactions, employee records, products, partner information, market data, industry data, and reporting to improve efficiency and accessibility of critical information.

Full-Text OCR Services Benefits Numerous Industries

Many educational institutions will use OCR services to provide searchable electronic journal articles and books for students, but there are other ways in which this technology is applied. OCR scanning services are increasingly being used across numerous industries such as finance, healthcare, and law, where large amounts of data must be processed, stored, and organized.

With the help of full-text OCR services from eRecordsUSA, professionals across all of these industries can have large amounts of printed data converted into searchable digital text. It is then possible to search for particular dates, names, locations, and other keywords in the documents, quickly locating the information that is needed.

Any government office or enterprise can adopt OCR data entry. Microsoft OCR tool has brought a revolutionary change in making data entry more accurate and efficient. Outsourcing OCR-based data entry services to a reliable partner can help you save huge costs and valuable time. Some documents that are extensively being digitized include:

Full-text OCR scanning services also use spell checkers to make sure the data is correct. Some services offer full-text imaging if basic indexing is not enough. Any document that is typewritten can be digitized; regardless of the type of material it is in, for example, microfiche, slides, paper, microfilm, etc.

Sometimes manual data entry may be necessary when imaging documents to be searchable. This could be due to poor quality or worn documents, or perhaps documents that were written by hand. In these cases, the documents need to be manually keyed and proofed. Reliable OCR imaging services will be able to handle the digitizing of virtually any document you may have whether that is via software or manually.

How Does OCR Document Scanning Work?

The OCR engine or OCR software works by using the following steps:

• Image Acquisition – An OCR-enabled scanner converts documents and converts them to binary data. The OCR software analyzes the scanned image and classifies the light areas as background and the dark areas as text.
• Preprocessing – The first step is cleaning the image and removing the errors so that OCR software can read the text. During the cleaning process, we check the following:

• Text Recognition – The two main types of OCR algorithms or software processes that OCR software uses for text recognition are called pattern matching and feature extraction.
• Pattern Matching – Pattern matching works by isolating a character image, called a glyph, and comparing it with a similarly stored glyph. Pattern recognition works only if the stored glyph has a similar font and scale to the input glyph. This method works well with scanned images of documents that have been typed in a known font.
• Feature Extraction – Feature extraction breaks down or decomposes the glyphs into features such as lines, closed loops, line direction, and line intersections. It then uses these features to find the best match or the nearest neighbor among its various stored glyphs.
• Post Processing – After analysis, the system converts the extracted text data into a computerized file. Some OCR systems can create annotated PDF files that include both the before and after versions of the scanned document.

How Do You Benefit From Data Capture Outsourcing?

OCR technology offers an effective data entry platform. This tool enables quick conversion of scanned documents to searchable text files. These documents converted into images, can thus be searched and viewed conveniently when required. The scanned documents can also be easily shared with the help of the internet.

OCR software helps businesses to achieve higher productivity by facilitating quicker data retrieval when required. The time and effort to maintain data of all kinds becomes easy when you implement digitized OCR techniques. The software tool helps in reducing various other costs, such as copying, printing, shipping, etc. Therefore, OCR eliminates the cost of misplaced or lost documents and offers higher savings in the form of reclaimed office space and maintaining paperless offices.

One of the major challenges of data entry is inaccuracy. Automated data entry tools such as OCR data entry result in reduced errors and inaccuracies. The results are remarkable. OCR can scan, document, and catalog information from enterprise-wide paper documents. This simply means that the data can now be stored in an electronic format on servers, eradicating the need for maintaining huge paper files

The digitized documents created using OCR are completely text-searchable. This helps professionals quickly look up numbers, addresses, names, and various other parameters that differentiate the document being searched. Several inbound call centers, government offices, airports, railway stations, and other public places where huge data entry is done, OCR data entry tools have reduced the time to process the service.

Scanned documents need to be edited most of the time, particularly when some information must be updated. OCR converts data to any preferred digital format such as Word, etc., which can be easily edited. Hence the content of scanned documents can be edited easily. When data is stored electronically in secure servers and distributed systems, it remains safe even under emergencies. When there are sudden fire breakouts or natural calamities, the digitized data can be quickly retrieved to ensure business continuity.

Our Data Capture Services Include:

We’ll process your information safely and securely, and deliver it to you on CD, DVD, or via the cloud so that you can retrieve it whenever you choose. Our data capture service is economical and accurate.

At eRecordsUSA, You Get:

In short, you can rely on eRecordsUSA for the most accurate OCR conversion services / OCR scanning services available anywhere, at any price. Our purpose is the timely completion of your OCR document scanning project, and we use our resources to reach that goal. Try us out – we offer a no-obligation trial that will help you see what we can deliver in terms of quality and productivity.

Why Is OCR The Most Significant Digitizing Method?

Paper forms, invoices, scanned legal documents, and printed contracts are integral parts of the business processes. If you simply scan and create digital copies of this data, it will be difficult to edit them. However, they require a lot of space to store and manage. OCR technology helps to convert text into editable data. With the help of software, you can easily access the data to conduct analytics, streamline operations, automate processes, and improve productivity.

OCR technology is one of the latest technologies that help conduct business activities. However, the cost is higher but there are numerous benefits of using OCR technology. Some of them include:

People Also Ask ( OCR Extraction )

What Is The Purpose Of Data Capture Service?

Data capture services aim to automate your data entry process so that productivity can be drastically improved. This way we can convert unprocessed data into informative data. This data can be directly used in software applications.

An effective data capture strategy sets out how they can collect and manage information about their customer, clients, and prospects. The aim should be to deliver high-quality customer data allowing for a better understanding of your clients to enhance your relationship and drive more sales.

Does eRecordsUSA Provide A Free Trial?

Yes, we do offer a free trial of our data entry services. After the client is satisfied with the quality of our services, they can sign the contract with us.

How Do You Ensure The Quality Of Your Services?

We follow strict quality assurance processes to make sure that we deliver high-quality data entry services to our customers.

OCR technology is generally accepted to be 98% to 99% accurate when it comes to reading and interpreting the information correctly from documents. This means that for a 1,000-page document, up to 980 or 990 characters are accurately read by the software and recorded electronically.

At eRecordsUSA, we guarantee error-free intelligent data entry that requires minimum time to review. Check out our price list! We provide a reliable document scanning service to our customers.

What Are The Limitations Of OCR?

OCR is used for extracting text data from images and classifying it using intelligent analysis. However, even OCR has a set number of limitations which are as follows: