Convert Scanned PDF Document to Word With OCR Technology

Home 9 Blogs 9 Convert Scanned PDF Document to Word With OCR Technology

Convert PDF to Word With OCR

OCR is used everywhere from data entry to license plate recognition. It has become a key tool for recognizing and digitizing handwritten journals and scanned documents without needing to retype. Using OCR, you can make scanned documents readable and searchable.

When you scan documents, normally, you create image based PDF files which are difficult to read and edit. Sometimes , the images are of poor quality. In these cases, you may wonder “How to convert scanned PDF to Word with OCR?”

The following post will guide on how to convert PDF to Word using OCR if you wish to edit scanned PDF files in microsoft Word format.

Why Businesses Need OCR For Document Scanning?

By using OCR, you can convert a scanned copy of a physical document into an editable electronic document without having to manually retype the text. Automating this process makes it much faster.

Converts instantly – Acrobat uses optical character recognition (OCR) to convert scanned paper documents and images into editable PDFs.

Matches your fonts – Rest easy knowing Acrobat can recognize text and its formatting. Due to automatic font generation, your new PDF will match the original printout exactly.

Easy to integrate – Your new PDF can be used in other applications, making it easy to integrate into existing workflows. Simply cut and paste or export it to a Microsoft Word (DOCX) document, another Office file (PPT or XLS), or a plain text document (TXT file).

Perfect for archiving – OCR scanning helps you store the original look an feel of the document while restructuring and creating digital copies. As a result , you are able to create smart pdf copies that are searchable and shareable.

Is it accurate & When do I need to use OCR?

Most of the fragile documents , old newspapers, magazines and other historical document require a quality scanning and maintaing the legacy of documents. OCR scanners and tools help you scan such documents so that their digital copies are stored for future generations

For the poor quality images, large file formats, newspapers, magazines, historic data. OCR scanning is the best solution. Getting it done from a document scanning company will help you archive the information contained in images which is further shareable and editable.

What are the Types of Scanned PDFs?

Once the physical documents are scanned they can be stored in different digital formats. Word. and PDF are the most common formats. The PDFS for the simplicity are stored in three different forms and they are –

👉 Image PDFs – The most common type of PDF is an image PDF. A PDF file is created by scanning a hard copy document.

👉 Scannable PDF documents with searchable text – This scanned PDF document may contain hidden text.

👉 Scanned PDFs with Mixed Content – This PDF may contain both scanned photos and PDF elements generated electronically.

When you are willing to digitize one or two images and store a soft copy of that , you can use HD quality camera or high end mobile phone to scan the image but for bulk document scanning, OCR tools are the best fit.

You can opt for OCR Data Capture & Extraction Services which can help you create a database you want to get edited. Later you can store the scanned images as you wish.

The purpose of using OCR document scanners is to read the text contained in the images so that you can create editable documents. These documents can be further customized with newly created digital copies.

How does OCR document scanning work?

OCR scanners scan image-based files reading and scanning each character separately . the UNI code thus created helps in converting data in readable forms. The text written in different languages, special characters and mathematical data can be easily digitized using OCR document scanning.

Users can work with scanned documents that are saved as digital files using software that uses OCR (Optical Character Recognition).

Once your entire data has been converted into OCRed, you can easily search for a specific document or even a keyword across the whole set of documents.

As the cost of OCR technology is reducing, it is becoming a more reliable document scanning method adopted by the top-rated document scanning companies. AI techniques , increased processing speed , advanced editing and storage software are the added advantages along with OCR scanning. OCR technology is helping conversion of global businesses, R&D Data, mining data and other types of unstructured data

How can eRecordsUSA help you do OCR Scanning?

eRecordsUSA is an ISO/ISMS Certified Small Minority & Women-owned document scanning company based in SFBay Area, Northern California. The company works in compliance with the National Association for Information Destruction (NAID) standards.

We efficiently use OCR scanning for providing high quality pdf to word conversion. We offer complete data management services in a cost-effective way. If you are looking for document scanning options for your company or agency, reach us for the advanced OCR scanning services! You can rely on our services!

Get a Quote

See also  Professional Wide Format Imaging Services

Request for Quick Quote

Please complete the form below and we will be in touch shortly. Thank you.

We respect your privacy and will never share your email address or phone number with any unauthorised third parties.

    What Our Client Says

    •   Mr. Sharma is very professional and friendly.  We had eRecords scan our books for archive purposes.  The quality of their service is amazing.  They are fast and timely.  I am very glad that we used eRecords to scan our books and wouldn't hesitate to contact eRecords if we need digitizing/imaging service in the future.

      thumb Esther L.
      12/19/2023
    •   eRecords has provided an amazing high quality scanning work for our books. Mr. Sharma is very detail oriented and the results are just excellent!

      thumb Eliana D.
      12/12/2023
    •   I contacted eRecords for a small-scale scanning job. Although they usually work on large projects, Pankaj was more than willing to help with what I was looking for! The scans that came back were high quality, and delivered in a timely matter. eRecords was also the business that quoted me the most competitive price. I would definitely recommend - Pankaj is knowledgable and a great collaborator to work with on meeting any scanning service you may need.

      thumb Nina P.
      3/23/2023
    •   ERecords USA has provided Fast, Timely, and Amazing quality service for scanning my books and magazines. Ritika, Pankaj, and their Staff are very friendly, flexible, and easy to work with. They go above and beyond in their service. I give them  A+++.

      thumb Rahul P.
      2/28/2023
    •   I have used eRecordsUSA on three separate occasions and each job was performed exceptionally. All files scanned at high resolution, organized, and returned in a timely manner. Pricing was also very reasonable for such time-intensive work. Management was also very good with their communication.

      I am a digital nomad that owns zero paper, so having all of my files in Google Drive is imperative. With Google's OCR (Optical Coherence Recognition) I can now find my files at lightning speed. ie - I search for [deed], [roof repair], [assessment], etc. and all relevant files "automagically" appear.

      thumb Cameron V.
      12/09/2022
    •   EXCELLENT quality work. VERY professional. I had some kids art work scanned high resolution that was too large for the scanners at copy shops. eRecordsUSA did a fantastic job and I highly recommend them.

      thumb Stephen M.
      11/02/2021
    •   ERecords USA provided a fast and accurate turnaround for a request to duplicate X-Rays.  They ensured that copies were accurate prior to payment and went out of their way to produce within a short time.

      thumb Beth S.
      4/21/2021
    •   Erecords scanned 56 bankers boxes of legal case files and other professional documents for me. This was a particularly difficult and complex job because, in naming files, they had to work from both a written file inventory and the file names on the folders themselves and use a consistent file naming protocol that Erecords and I agreed upon. They did an outstanding job of following this file naming protocol and organizing the documents in digital form to create the file structure that I intended. This job was also difficult because of the variety of page sizes and the age and condition of some of the documents; they managed to accurately capture everything. They also made the job easier for me by picking the documents up at my home. Pankaj at E records was invariably courteous and helpful and spent the time needed with me before the job to develop a digital file structure to make the documents most useful. I highly recommend Erecords for document scanning.

      thumb David L.
      2/27/2021
    •   I chose eRecords to scan over 2000 pages of yearbooks and several hundred photos from the early 90's to early 00's. I was not disappointed. They were one of the few locations in the Bay Area that I contacted that let me drop off and pickup the material in person. The JPG and PDF scans that they sent me were extremely high quality and OCR'd the yearbooks so I can search for text. They were able to repair one of my yearbook's bindings to the point where I couldn't even find the repair! This place is professional and good value for what I received. If something ever happened to my irreplaceable yearbooks and photos I know they're digitized now and backed up to multiple locations on my network and cloud! Highly recommended, Pankaj and eRecords!

      thumb David B.
      10/28/2020
    •   I found eRecordsUSA on an internet search and contacted them to inquire about scanning to PDFs a set of some six hundred old, faded, tattered pages of an underground/community newspaper I co-founded fifty years ago.  I lucked out on this first call, finding a most professional, efficient, accessible, top notch company to help me archive my newspaper despite these trying, pandemic times.

      thumb Ted R.
      7/14/2020