+1.510.900.8800

How to Handle Archiving Old Paper Documents.

Home 9 Blogs 9 How to Handle Archiving Old Paper Documents.

Whether you are an archivist, manage a museum, collector, family genealogist or a large corporation, in need of archiving old paper documents, the prospects are often overwhelming. How will you organize all of these hard copies, and how will you ensure that someone who needs any of the documents can quickly find them? Even more worrisome is just where are you going to store all of the documents? And if you need climate controls, how are you going to handle all of that, too?

Archiving Paper Documents Services

The good news is that archiving old paper documents service is easier & economical than ever. There are now premium services offering high resolution and high quality scanning of paper documents of any kind meeting with the NARA guidelines. Whether you have old maps, posters, files, letters, photos or anything else that might belong in an archive, they can be digitized and made easily accessible and manageable.

See also  Scan & Digitize Photo Albums Scrapbooks for Easy Access

Professional Archiving of Old Paper Documents

The key, though, is to work with a company that can indeed handle all that you need. It is not a wise choice to spread out the project across several providers. Instead, find a firm that can work with historical items as easily as they can reams of paperwork from an office or medical provider.

You also want to consider the benefits of a company that will come to you and pick up the items. After all, you might have delicate paper documents for archiving or simply such a large amount that shipping would be cost prohibitive. Remember, a professional imaging services provider will expect the whole projects to be carried out in batches.

See also  How Does FERPA Compliance Protect the Privacy of Students?

They should provide you the file formats you need and at the best resolutions. They should also offer you storage services that make it easy for you to search for and find the materials once the archiving of old paper documents is complete. eRecordsUSA is a long-time provider of such services and is eager to help you with your next project.

eRecordsUSA is also specialized in providing Document Archiving Service, Document Archival Service, Newspaper Archiving Service, Document Scanning Service, Document Imaging Service, and more. Would you like to receive a free quote  and more. Would you like to receive a free quote for Archiving Old Paper Documents Services? Call +1 510.900.8800 or eMail 

See also  The Benefits of Transforming Large Format Drawings to Digital Images

eRecordsUSA serving SF Bay, San Francisco Bay Area,  including San Francisco, Mountain View, Redwood City, Marin, San Jose, San Mateo, Santa Clara, Silicon Valley, Sunnyvale, East Bay: Alameda, Concord, Contra Costa, Fremont, Milpitas, Hayward, Oakland, Pleasanton, Dublin, Livermore, San Ramon, Napa Valley: Fairfield, Petaluma, Santa Rosa, Solano, Sonoma, Vallejo, California.

Navigate

Request for Quick Quote

Please complete the form below and we will be in touch shortly. Thank you.

We respect your privacy and will never share your email address or phone number with any unauthorised third parties.

    Get A Quote

    RECENT POSTS

    What Our Client Says

    •   Mr. Sharma is very professional and friendly.  We had eRecords scan our books for archive purposes.  The quality of their service is amazing.  They are fast and timely.  I am very glad that we used eRecords to scan our books and wouldn't hesitate to contact eRecords if we need digitizing/imaging service in the future.

      thumb Esther L.
      12/19/2023

    •   eRecords has provided an amazing high quality scanning work for our books. Mr. Sharma is very detail oriented and the results are just excellent!

      thumb Eliana D.
      12/12/2023

    •   I contacted eRecords for a small-scale scanning job. Although they usually work on large projects, Pankaj was more than willing to help with what I was looking for! The scans that came back were high quality, and delivered in a timely matter. eRecords was also the business that quoted me the most competitive price. I would definitely recommend - Pankaj is knowledgable and a great collaborator to work with on meeting any scanning service you may need.

      thumb Nina P.
      3/23/2023

    •   ERecords USA has provided Fast, Timely, and Amazing quality service for scanning my books and magazines. Ritika, Pankaj, and their Staff are very friendly, flexible, and easy to work with. They go above and beyond in their service. I give them  A+++.

      thumb Rahul P.
      2/28/2023

    •   I have used eRecordsUSA on three separate occasions and each job was performed exceptionally. All files scanned at high resolution, organized, and returned in a timely manner. Pricing was also very reasonable for such time-intensive work. Management was also very good with their communication.

      I am a digital nomad that owns zero paper, so having all of my files in Google Drive is imperative. With Google's OCR (Optical Coherence Recognition) I can now find my files at lightning speed. ie - I search for [deed], [roof repair], [assessment], etc. and all relevant files "automagically" appear.

      thumb Cameron V.
      12/09/2022

    •   EXCELLENT quality work. VERY professional. I had some kids art work scanned high resolution that was too large for the scanners at copy shops. eRecordsUSA did a fantastic job and I highly recommend them.

      thumb Stephen M.
      11/02/2021

    •   ERecords USA provided a fast and accurate turnaround for a request to duplicate X-Rays.  They ensured that copies were accurate prior to payment and went out of their way to produce within a short time.

      thumb Beth S.
      4/21/2021

    •   Erecords scanned 56 bankers boxes of legal case files and other professional documents for me. This was a particularly difficult and complex job because, in naming files, they had to work from both a written file inventory and the file names on the folders themselves and use a consistent file naming protocol that Erecords and I agreed upon. They did an outstanding job of following this file naming protocol and organizing the documents in digital form to create the file structure that I intended. This job was also difficult because of the variety of page sizes and the age and condition of some of the documents; they managed to accurately capture everything. They also made the job easier for me by picking the documents up at my home. Pankaj at E records was invariably courteous and helpful and spent the time needed with me before the job to develop a digital file structure to make the documents most useful. I highly recommend Erecords for document scanning.

      thumb David L.
      2/27/2021

    •   I chose eRecords to scan over 2000 pages of yearbooks and several hundred photos from the early 90's to early 00's. I was not disappointed. They were one of the few locations in the Bay Area that I contacted that let me drop off and pickup the material in person. The JPG and PDF scans that they sent me were extremely high quality and OCR'd the yearbooks so I can search for text. They were able to repair one of my yearbook's bindings to the point where I couldn't even find the repair! This place is professional and good value for what I received. If something ever happened to my irreplaceable yearbooks and photos I know they're digitized now and backed up to multiple locations on my network and cloud! Highly recommended, Pankaj and eRecords!

      thumb David B.
      10/28/2020

    •   I found eRecordsUSA on an internet search and contacted them to inquire about scanning to PDFs a set of some six hundred old, faded, tattered pages of an underground/community newspaper I co-founded fifty years ago.  I lucked out on this first call, finding a most professional, efficient, accessible, top notch company to help me archive my newspaper despite these trying, pandemic times.

      thumb Ted R.
      7/14/2020

    Latest Blog Posts